7 Best Building Maintenance Software for 2025 (In-Depth Review)

By Daniel Doan | Updated on July 11, 2025
Daniel Doan
Software Recommendations
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Managing buildings can be a headache, but maintenance software makes it easier. These digital tools keep track of asset information, preventive maintenance schedules and work orders — all in one spot. No more lost sticky notes or unorganized spreadsheets — everything’s organized and easy to find. 

Since building maintenance costs can comprise 15 to 40 percent of overall production expenses, maintenance teams would benefit from having building maintenance software that helps them plan regular upkeep and fix urgent issues faster — reducing costs in the process. Read this in-depth review to see which options are the best in the biz.

Our Top Picks

1
Best Option

For mobile-first building maintenance teams

Try for Free
2

For complex facilities that require condition monitoring

3

For mid-sized building portfolios

Trust Icon Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

What Makes the Best Building Maintenance Software? 

Building maintenance software excels at scheduling various maintenance activities. It manages daily cleanings, monthly inspections and annual equipment checks, ensuring no job slips through the cracks. The software sets up recurring preventive maintenance tasks, sends reminders and adjusts schedules based on equipment usage or tenant needs.

When comparing software solutions, look at how each handles preventive maintenance requests and tracks work orders. Some systems offer tenant portals for easy work request reporting, while others focus on mobile apps for staff to track maintenance tasks in a simple cloud-based computerized maintenance management system (CMMS) solution.

Take it from Tim Choate, founder and CEO of RedAwning, a platform for short-term vacation rental owners and property managers. He says, “Maintenance management software, or CMMS software, brings centralization and structure to property management. Its real-time tracking capabilities and data insights allow us to better forecast expenses, monitor asset conditions and automate task assignments. For instance, scheduling preventive maintenance and managing work orders through CMMS has not only streamlined operations but allowed us to standardize processes across diverse properties, ensuring a consistent quality of service.”

7 Best Building Maintenance Software at a Glance 

Best for Standout Feature Pricing
Flexible workflow management Live chat built into work orders Free plan available;
paid plans from
$20/month per user
Condition monitoring and audits Customizable reporting From $69/month per user for a 3-person plan
Prioritizing work orders Intuitive QR code scanning From $20/month per user
Asset cost and history tracking Preventive maintenance automation Contact for details
Analytics and forecasting tools IoT and condition-based maintenance integrations Free plan available; paid plans from $45/month per user
Streamlined work order management Color-coded preventive maintenance calendar Contact for details
Building scheduling Room and equipment bookings Contact for details

Building maintenance software streamlines operations and boosts efficiency for facility managers. The following comparison of seven top solutions showcases their strengths, aiding managers in selecting the most suitable option for their needs.

1. Coast: For Customizable Workflows

34
out of 35
Ease of Use
5
Mobile Experience
5
Core Features & Functionality
4
Adaptability & Customization
5
Customer Support
5
Pricing
5
Current Reviews
5

Coast facility locationsCoast’s Multi-Site Maintenance Management workspace makes it easy to manage multiple buildings at once — from work order tracking to parts transfers and more. Plus, its QR code scanning capabilities make it easy for tenants to submit service requests for maintenance work.

What’s more, the software offers flexible workflows that make building maintenance a breeze. Maintenance teams can adapt the software to their specific workflows, making it work for all property management approaches. For example, a building manager can create a check-in/checkout workflow that helps streamline inspections. Whatever you dream up, there’s a way to manage it in Coast.

  • QR code system: Attach codes to equipment for quick information access, and scan with a mobile device to retrieve maintenance history and instructions.

  • Notifications and dashboards: Receive automated task reminders and view real-time data on work order metrics, helping prioritize tasks and prevent equipment issues.

  • Customizable workflows: Create personalized task lists, checklists and procedures. Adapt the software to match your team’s preferred working methods.

Pros

  • User-friendly dashboards: Each maintenance technician gets a personalized, real-time task list.
  • Enhanced work orders: Attach documents, instructions and images directly to work orders.
  • Integrated communication: Chat and share photos within the work order system.

Cons

  • Basic reporting: Advanced data analysis requires a higher-tier plan.
  • Limited integrations: The software may not connect well with other software tools.

An Incredible Maintenance Management Solution

Tracking and managing inventory has been incredibly easy with this tool. I also love how straightforward it is to view the financial value and depreciation of our assets and equipment — everything's in one place and easy to understand.
Sean S., Hospitality, Mid-Size Business
Coast vs. MaintainX Coast vs. UpKeep Best Work Order Software

Free - $0 / user / month

  • Unlimited Work Orders
  • 5 Repeating Work Orders
  • Real-Time Messaging
  • 7-Day History
  • File Uploads Up to 3 MB

Starter - $20 / user / month

  • Unlimited History
  • Unlimited Repeating Work Orders With Procedures
  • Unlimited Request Users
  • No Limits on File Uploads
  • Workspace Permissions
  • Time & Cost Tracking
  • 5 Workflow Automations

Pro - $49 / user / month

  • Full Workflow Customization
  • Reporting Analytics
  • Unlimited Customizable External Work Request Forms
  • Unlimited Custom Dashboards
  • Automated Downtime Tracking
  • 30 Workflow Automations
  • Implementation, Setup & Training

2. eMaint: For Advanced Reporting & Analytics
24
out of 35
Ease of Use
3
Mobile Experience
4
Core Features & Functionality
4
Adaptability & Customization
3
Customer Support
4
Pricing
2
Current Reviews
4

Emaint reportingeMaint stands out as a building maintenance software for its highly customizable reporting and analytics features. The software allows users to dive deep into their facility maintenance data, creating tailored reports that fit their needs.

Plus, it’s a known brand that can now be translated into 33-plus languages, making it ideal for building managers with locations across the globe.

  • Preventive maintenance: Set up and track regular maintenance work to keep equipment running smoothly. The system helps schedule routine checks and alerts users when it’s time for upkeep.

  • Customizable reports: Generate detailed reports on your maintenance operations, from equipment downtime to cost analysis. Users can create and save custom report templates for repeated use.

Pros

  • Simple interface: Most users find eMaint easy to navigate and operate, reducing the learning curve for new team members.
  • Reporting integrations: The software connects well with other systems for comprehensive data analysis of building operations, leading to better day-t0-day decision-making.
  • Responsive support: Users praise the helpful and attentive customer service team, which can be crucial when dealing with software issues.

Cons

  • Time-consuming setup: Initial customization and data entry can be labor-intensive, requiring significant upfront time investment.
  • External work order challenges: Creating work orders for outside contractors can be tricky, which may complicate management of third-party services.
  • More expensive: Its beginning price point is higher than competitors.

Excellent Opportunity & Experience

I like the look of the system — its versatility, the applicability and the ability to create reports based on our own needs.
Keila M., Pharmaceuticals, Mid-Size Business
Honest eMaint Review Best eMaint Alternatives Coast vs. eMaint

Team - $69 / user / month (3 users)

  • Standard CMMS Features
  • Unlimited Helpdesk Support
  • Software Updates & Upgrades
  • 24/7 Online Training
  • Access on Mobile Devices

Professional - $85 / user / month (3 or more users)

  • Advanced Feature Set
  • Dedicated Account Management
  • Interactive Image Mapping
  • Automated Workflows
  • Work Request Options

Enterprise - Custom Quote

  • Unlimited Work Request User Logins
  • Access to Web API
  • Senior Customer Success Manager
  • Single Sign-On
  • Multi-Site Toolkit

3. UpKeep: For Prioritizing Work Orders
26
out of 35
Ease of Use
4
Mobile Experience
5
Core Features & Functionality
4
Adaptability & Customization
2
Customer Support
4
Pricing
3
Current Reviews
4

UpKeep work orderUpKeep stands out for its straightforward approach to work order prioritization. The facility management software makes it simple for maintenance teams to sort and manage tasks based on urgency and importance, helping to streamline workflows and improve equipment uptime.

  • Intuitive work order prioritization: UpKeep’s interface allows users to easily rank and reorganize tasks. Teams can quickly adjust priorities as situations change, ensuring the most critical issues are addressed first.

  • Mobile-friendly updates: The mobile app enables technicians to update work orders. Field staff can add notes, change status or upload photos directly from job sites, keeping everyone in the loop in real-time.

Pros

  • Simple functionality: UpKeep focuses on core maintenance management tasks without unnecessary complications. Users appreciate its straightforward design and ease of use.
  • Smooth implementation: Many customers report an easy setup process. The software’s user-friendly nature means teams can often start using it effectively with minimal training.

Cons

  • Limited customization: The software’s static nature can be challenging for organizations with unique needs. Teams looking for highly tailored solutions might find UpKeep’s options restrictive.
  • Potentially overwhelming: While comprehensive, the range of features can be daunting for new users. Some may need time to navigate and fully utilize all the available tools.
  • Technical glitches: Some customers report occasional technical issues, which can disrupt workflows and cause frustration.

My Experience With UpKeep

I really love that it offers great benefits for businesses, such as reduced downtime, improved efficiency and enhanced asset management.
Brandon R., Hospitality, Small Business
Honest UpKeep Review Best UpKeep Alternatives MaintainX vs. UpKeep

Lite - $20 / user / month

  • Unlimited Work Orders
  • Custom Tasks
  • Unlimited Request User Licenses
  • Asset Management
  • 24/7 Phone, Email, Chat Support

Starter - $45 / user / month

  • Preventive Maintenance Optimization
  • Custom Checklists
  • Inventory Management / Costing
  • Time & Manpower Tracking
  • 30-Day Analytics & Reporting

Professional - Contact for Pricing

  • Multiple Inventory Lines
  • Signature Capture
  • Customizable Request Portal
  • Mobile Offline Mode
  • Advanced Analytics & Reporting

4. Limble: For Asset Cost & History Tracking

25
out of 35
Ease of Use
4
Mobile Experience
3
Core Features & Functionality
4
Adaptability & Customization
3
Customer Support
4
Pricing
3
Current Reviews
4

LimbleLimble offers a comprehensive view of each asset’s lifecycle, enabling maintenance teams to make informed decisions about repairs, replacements and budget allocation. Its focus on detailed asset tracking sets it apart in the maintenance software market.

  • Work order management: Create, track and prioritize work orders efficiently. Teams can quickly assign tasks and monitor progress through an intuitive interface. The system streamlines the entire process from task creation to completion.

  • Consistent design: Mobile and desktop versions share similar looks and functionality, allowing seamless transitions between devices for field technicians and office staff.

Pros

  • Quick setup: Users report that Limble CMMS is easy to implement, reducing downtime during the transition. The software’s user-friendly design allows teams to start using it effectively with minimal training.
  • Supportive team: Customer support is proactive, often addressing issues before users notice them. The level of attentiveness helps maintain smooth operations and minimizes disruptions.

Cons

  • Limited interface flexibility: Some users find the user interface rigid, with few customization options. It may be challenging for teams with unique workflow requirements.
  • Reporting challenges: Preventive maintenance reporting can be cumbersome, making long-term trend analysis difficult. Users might need to invest extra time in mastering the reporting tools.

Limble Is a Very User-Friendly Software to Track Maintenance

Working with the Limble software as well as its customer service team has been a great experience. The software has been very easy to use and navigate. It had all the tools we were looking for without any extra clutter or useless features. It feels like software that is crafted with user experience as a priority.
Katlin G., Mechanical or Industrial Engineering, Mid-Size Business
Honest Limble Review Best Limble Alternatives Coast vs. Limble

5. Fiix: For Assigning Work Orders to Third-Party Vendors

23
out of 35
Ease of Use
2
Mobile Experience
3
Core Features & Functionality
3
Adaptability & Customization
3
Customer Support
4
Pricing
3
Current Reviews
4

FiixFiix streamlines maintenance tasks, especially when working with outside contractors. It’s a CMMS solution that’s designed to help your in-house team easily assign and track work orders for third-party vendors.

  • Work order management: Assign and track tasks for both in-house teams and external vendors. It’s like having a digital dispatcher that never takes a break.

  • Mobile-friendly: Access the web-based software system from your phone or tablet.

Pros

  • Easy-to-use interface: Easy to navigate, even for the tech-challenged. Your team can get up to speed quickly without lengthy training.
  • Scalable features: The system adapts to your company size, from small businesses to large-scale maintenance. It grows as your needs expand.

Cons

  • Reporting: Users claim that creating reports can be tricky and sometimes inaccurate. You might find yourself double-checking the numbers.
  • Feature overload: Some users feel they’re paying for more than they need. It’s like buying a toolbox when all you wanted was a hammer.

Great for Large Buildings

Cross-platform was a huge win. We were able to use the application on phones, tablets and PC.
Timmy W., Owner, Apparel & Fashion Business
Honest Fiix Review Best Fiix Alternatives Coast vs. Fiix

Free - Limited Users

  • 25 Active PMs
  • Unlimited Service Requests
  • Work Orders
  • Downtime Tracking
  • Asset Management

Basic - $45 / user / month

  • Unlimited PMs
  • Reports
  • Resource-Based Scheduling
  • User Certification Tracking
  • Access to Success Team

Professional - $75 / user / month

  • Multi-Site Management
  • Fiix Foresight
  • Purchasing & RFQs
  • Nested PMs
  • Multi-Asset Work Orders

6. Eagle CMMS: For Easy Communication

24
out of 35
Ease of Use
3
Mobile Experience
3
Core Features & Functionality
4
Adaptability & Customization
3
Customer Support
4
Pricing
4
Current Reviews
3

Ease of use eagle cmmsEagle CMMS (previously Maxpanda) keeps teams synchronized around work orders, helping maintenance staff collaborate effectively. Its user-friendly approach to building management and team coordination makes it stand out.

  • Intuitive work order creation: Eagle CMMS’ interface allows users to quickly input details, assign tasks and set priorities without complex navigation. The simplicity reduces errors and speeds up maintenance task initiation.

  • Preventive maintenance scheduling: Teams can easily schedule routine maintenance tasks, helping prevent unexpected breakdowns and extend equipment life. The feature saves time and resources over the long term.

Pros

  • Easy to learn: Allows new users to become proficient quickly, reducing training time and boosting productivity. It suits teams with varying levels of technical expertise.
  • Strong integration capabilities: It integrates well with other products, making it easier to fit into existing tech setups. Organizations aiming for a cohesive digital ecosystem will appreciate this flexibility.

Cons

  • Limited work order customization: Some users find the work order templates too rigid, with few options for tailoring to specific needs. Teams with unique maintenance processes may find this frustrating.
  • Lack of project management tools: The toolset may be limited in managing larger, multi-step projects. It’s designed more for individual task management than complex project oversight.
  • Reporting challenges: Users report difficulty running and customizing reports, potentially hindering data analysis efforts. Teams relying on detailed maintenance analytics may struggle with this limitation.

Work Order System

We use this system for our facilities department work orders, as we have over 20 locations. Anyone can put in a work order for their location. The system allows us to track the work orders, put them on hold and add notes. The system makes it easy for everyone to communicate about a work order, so everyone is on the same page.
Linda; Health, Wellness and Fitness Sector; Enterprise Business
Honest Eagle CMMS Review Best Work Order Management Software

7. FMX: For Building Scheduling
25
out of 35
Ease of Use
4
Mobile Experience
3
Core Features & Functionality
4
Adaptability & Customization
3
Customer Support
4
Pricing
3
Current Reviews
4

FMX facility management calendarFMX is especially helpful for those managing schools, universities and government facilities. It offers strong maintenance scheduling capabilities, but it also offers facility and inventory rentals. This offers an all-in-one solution to building managers that need both to maintain their operations.

  • Interactive activity dashboard: A centralized dashboard displays current work order status, technician availability and maintenance progress in real time.

  • Equipment and facility rentals: An intuitive scheduling system gives users the opportunity to rent equipment or facility space within FMX.

  • Multi-channel alerts: Notifications are sent through multiple channels when critical issues arise.

Pros

  • Strong scheduling: Users find the calendar-based work order system easy to use.
  • Asset tracking: Real-time tracking ensures prompt responses.

Cons

  • Mobile app: Users report clunky mobile capabilities when using the app in the field.
  • Limited customizations: Customizations are less robust than competitors when it comes to tailoring fields, reporting and workflows.

FMX Delivers Where It Matters Most

Our overall experience with FMX has been great! It's user-friendly, flexible and makes data tasks easy. Import/export tools and reporting features help us work efficiently and stay organized daily.
Krissi, Education Management, Mid-Market Business
Honest FMX Review Best Facility Maintenance Software Best Facility Management Software

Finding the Best Building Maintenance Software

Approximately 80 percent of maintenance professionals prefer preventive maintenance, so finding the best building maintenance software is important for any organization.

“Property maintenance software will help significantly in managing tasks, tracking the history of maintenance and the automation of scheduling,” says Jonathan Cobey, CEO of Carolina Home Cash Offer, a Charlotte, N.C.-based, accredited home-buying company. “Everything is kept under one roof for the smooth monitoring of work done, planning future [work] and even budget management.”

Coast stands out with its highly customizable workflows, tailored to fit specific strategies and adapt to various building management approaches. 

  • Daniel Doan is a conversion copywriting and content marketing expert who has crafted high-converting sales pages, emails, ads and articles for over 224 of America's largest B2B companies and digital brands. His 12-plus-year expertise in bridging the communication gap between companies and their ideal customers has led him to develop a cutting-edge "Neuro-Response" framework that drives significant conversions.

Daniel Doan

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