7 Best Fiix Alternatives to Improve Your Maintenance Workflow

Running a business means keeping your equipment running smoothly without unexpected disruptions, and maintenance management software can be just the tool to help teams track, manage and maintain equipment with precision. 

That’s why we wanted to break down seven software alternatives to Fiix, focusing on how they handle asset management. Whether you’re manually tracking repairs or searching for a more efficient system, this guide will help you understand which solution might work best for your maintenance operations and workflow.

Why Do You Need a Fiix Alternative?

Fiix has been a go-to maintenance management software solution for many businesses, as it’s known for its cloud-based platform that helps track work orders, manage assets and streamline maintenance operations. It provides solid integrations with third parties and vendor management capabilities, initially attracting maintenance departments.

Some users, however, have complained about frustrations with the system. One major pain point is the inconsistent mobile experience. The Android and Apple versions of the app differ substantially, creating confusion and inefficiency for teams that rely on mobile access. The system can also feel complex and overwhelming, especially for maintenance managers who aren’t tech-savvy or have a limited technological background.

Modern maintenance crews need intuitive, highly mobile software that’s adaptable to their specific workflow. As such, many organizations are searching for alternatives that offer more seamless user experiences, consistent mobile performance and easier navigation across different devices.

Maintenance professionals need tools that simplify their work, not complicate it. A truly effective maintenance management solution should empower teams to work faster, smarter and with minimal technical barriers, allowing them to focus on what matters most: keeping equipment running smoothly. Here are seven Fiix alternatives that do just that.

TL;DR on the Best Maintenance Software Alternatives to Fiix

Coast – For QR Code Scanning

Coast’s QR code scanning technology transforms maintenance management among Fiix alternatives. The platform allows maintenance managers to access intensive asset information instantly by simply scanning a code with a mobile device. Team members can easily retrieve critical information like maintenance histories, warranty information and procedural documents with a QR code.

Key Features

Unlike other alternatives to Fiix, Coast stands out with remarkable customization capabilities. Users can design workflows tailored to their specific operational needs, ensuring the tool adapts to their unique maintenance processes rather than forcing teams to conform to rigid software structures.

Communication between team members becomes incredibly straightforward. The tool enables direct messaging and photo uploads within work orders, facilitating real-time collaboration. Team members can share updates, attach visual documentation and communicate seamlessly without leaving the work order interface.

Preventive maintenance scheduling represents another strong point. Users can set recurring maintenance tasks, create automatic reminders and track equipment maintenance cycles efficiently. Team members can anticipate potential equipment failures and prevent them before they impact operations through this proactive approach.

Coast Pros

• Universal QR code scanning for instant asset information
• Highly customizable workflow design
• Easy team communication within work orders
• Streamlined preventive maintenance scheduling

Coast Cons

• Limited third-party program integrations
• Advanced reporting and analytics restricted to paid plans

Coast Price

Pricing starts at $20 per user monthly, with a free version available for teams wanting to explore Coast’s capabilities.

eMaint – For Facility Management

eMaint emerges as an effective Fiix alternative for tracking assets across multiple facilities. Organizations with complex, multi-site infrastructure benefit from the software’s ability to manage maintenance operations. Maintenance workers can manage diverse asset portfolios across multiple locations with eMaint. 

Key Features

eMaint’s drag-and-drop preventive maintenance scheduling sets it apart from competitors. The intuitive interface makes creating, editing and prioritizing maintenance tasks easy for users. Asset and work order navigation makes it a breeze for maintenance managers to track equipment status and maintenance history.  

Digital mapping is another powerful feature. It enables teams to visualize asset locations and track maintenance needs geographically. These capabilities prove particularly valuable for organizations managing assets across multiple facilities or complex environments. Maintenance teams can quickly identify equipment locations, understand spatial relationships and optimize their workflow management strategies.

The platform supports more than 33 languages, making it an excellent choice for international organizations or multilingual support staff. Regulatory compliance reporting simplifies audit processes and generates detailed documentation that reduces administrative workloads. 

eMaint Pros

• Digital mapping for asset tracking
• Detailed compliance reporting
• Multilingual support across 33+ languages
• Intuitive preventive maintenance scheduling

eMaint Cons

• Less-developed mobile functionality
• Higher price point compared to other solutions
• Lacks in-app communication features

eMaint Price

Pricing begins at $85 per user monthly, with a minimum three-user requirement and a free trial available for prospective customers.

Hippo CMMS – For Working With Third-Party Vendors

Hippo CMMS emerges as a strategic solution among Fiix alternatives, specializing in third-party collaboration tools. With the software, maintenance crews can share critical asset details directly with contractors and vendors, addressing modern maintenance’s complex communication challenges.

Key Features

Hippo’s solution redefines contractor and vendor management, transforming how teams engage with external partners. Users can efficiently assign tasks, track progress and communicate across organizational boundaries. Internal teams and external service providers can exchange information seamlessly through the system, reducing communication gaps.

The software optimizes workflow through intelligent automation. Maintenance professionals dispatch work orders, monitor external team performance and document vendor interactions. Its design breaks down communication barriers between internal teams and external service providers, ensuring smooth and transparent operational processes.

Offline functionality distinguishes Hippo from other alternatives to Fiix. Field technicians access and update information without internet connectivity, ensuring uninterrupted workflow and data collection. Automatic synchronization occurs upon reconnection, preserving data integrity and operational continuity.

Hippo Pros

• Accurate time-tracking for internal and external workers
• Configurable work-order notifications
• User-friendly interface supporting teams with varied technical expertise

Hippo Cons

• Reduced functionality compared to advanced CMMS solutions
• Potential complexity in advanced system capabilities
• Limited reporting capabilities

Hippo Price

Organizations must contact Hippo directly for customized pricing information tailored to their specific maintenance management requirements.

UpKeep – For Templated Procedural Documents

Fiix alternatives like UpKeep distinguish themselves by simplifying maintenance operations with a user-friendly interface. The tool provides an accessible platform for teams seeking to modernize their asset management without overwhelming technical complexity.

Key Features

UpKeep’s in-app messaging system creates a centralized communication hub for maintenance teams. Rather than using external communication tools, users can exchange information and coordinate tasks directly within the platform. Integration reduces team collaboration and miscommunication.

Templated work procedures and checklists allow organizations to standardize maintenance tasks. Pre-built templates allow teams to implement consistent operational protocols quickly, reducing time spent on manual procedure development. These ready-made resources serve as powerful tools for maintaining quality and efficiency across different maintenance scenarios.

Mobile functionality also sets UpKeep apart from other alternatives to Fiix. Field technicians can access, update and manage work orders from anywhere, ensuring real-time information tracking and seamless operational workflow. The mobile-first design supports technicians working in diverse and challenging environments.

UpKeep Pros

• Highly intuitive interface requiring minimal training
• Mobile-friendly design for field technicians
• Straightforward work order submission process
• Clean dashboard providing maintenance activity snapshots

UpKeep Cons

• Restricted customization for unique workflow requirements
• Limited reporting capabilities in lower-tier plans
• Occasional synchronization challenges between mobile and desktop versions

UpKeep Price

Pricing begins at $20 per user monthly. A free trial enables potential users to explore UpKeep’s capabilities before committing.

Brightly Asset Essentials – For Asset Mapping

Maintenance teams searching for good Fiix alternatives will find Brightly Asset Essentials a compelling solution. The software’s innovative mapping system provides precise tracking and visualization of asset locations across diverse operational environments, addressing critical challenges in maintenance management.

Key Features

Brightly’s mapping technology transforms how managers monitor and manage assets. Real-time updates into equipment distribution are available through an intuitive geographic interface. Maintenance managers benefit from this visual approach to decision-making and resource allocation.

The platform allows field technicians to upload images directly to work orders and asset records, enhancing documentation and communication. Maintenance managers can capture crucial visual information precisely when and where it matters most with this feature. Technicians can document asset conditions, track repairs and maintain detailed maintenance histories with unprecedented ease.

QR code integration is another standout feature. Maintenance staff can quickly access asset information by scanning codes, reducing time spent searching for equipment details. It enhances workflow efficiency and minimizes potential errors in asset identification.

Brightly Pros

• Advanced asset tracking via QR code technology
• Exceptional work order management capabilities
• Full-featured mobile access for field technicians
• Detailed visual documentation options

Brightly Cons

• Limited customization for specialized workflow requirements
• Complex user interface reported by some users
• Workflows perceived as occasionally cumbersome

Brightly Price

Organizations need to contact Brightly directly for customized pricing tailored to their asset management needs.

MaintainX – For a Simple Design

MaintainX simplifies work order management for maintenance professionals exploring Fiix alternatives. The software offers a straightforward mobile interface, making it accessible for teams of all technical backgrounds.

Key Features

MaintainX transforms work order creation through an intuitive interface that minimizes administrative overhead. Users can easily generate and assign tasks, significantly reducing the time spent on paperwork. Managers can modify multiple work orders simultaneously, dramatically improving operational efficiency.

Field technicians can update work orders in real time using MaintainX’s mobile application. Technicians can access, modify and complete maintenance tasks from anywhere, accelerating workflows. The mobility solution meets the ever-changing operational needs of maintenance teams.

Customizable templates for work procedures and checklists enable organizations to standardize processes consistently. Teams create reusable templates that maintain operational quality and reduce human error. Integrating these templates directly into work orders streamlines task management and ensures uniform execution of maintenance protocols.

MaintainX Pros

• User-friendly mobile application for on-the-go management
• Free version includes unlimited work orders and team messaging
• Intuitive interface design for easy navigation

MaintainX Cons

• Integration with third-party tools may require additional setup
• Some users report limitations in scheduling capabilities
• Basic reporting options may not satisfy all users

MaintainX Price

MaintainX paid plans begin at $16 per user monthly, while a free option enables teams to explore core functionalities before committing.

Maintenance Care – For Unlimited Users

Maintenance Care is a good option for maintenance managers looking for scalable software. With its unlimited-user pricing model, the software makes maintenance management accessible and affordable for organizations of all sizes.

Key Features

Maintenance Care’s asset management module provides complete equipment tracking. Users access detailed information about warranties, manufacturing specifications and complete maintenance histories. Maintenance professionals can make informed decisions about equipment lifecycle management based on meticulous documentation of each asset.

Instant work order notifications keep maintenance teams synchronized and responsive. Personnel receive real-time updates when work orders are created or modified, reducing communication delays and accelerating problem resolution. Maintenance managers can track task progress without constant manual follow-up.

Customizable dashboards allow team members to configure views matching their specific roles and priorities. Maintenance Care allows users to create personalized interfaces that streamline workflow and enhance operational efficiency.

Maintenance Care Pros

• Set fee for unlimited users using Work Order Edition
• Extensive third-party integrations
• Customizable dashboards supporting different user roles

Maintenance Care Cons

• Reporting mechanisms can feel complex
• Interface might challenge users expecting a more intuitive design
• Potential inconsistencies in customer support responsiveness

Maintenance Care Price

Pricing begins at $185 for unlimited users monthly. A free plan allows initial exploration of core functionalities.

Finding Your Maintenance Management Solution

Each Fiix alternative offers unique strengths for maintenance teams, from Coast’s remarkable customization to eMaint’s multi-site tracking. These systems address different operational needs, with Coast emerging as the top choice among Fiix alternatives because it provides maintenance professionals with a flexible solution that truly adapts to any workflow.

Schedule a demo with Coast today, and transform your maintenance management.