5 Best Free CMMS Software in 2025 (In-Depth Review)

A computerized maintenance management system (CMMS) software helps maintenance teams keep track of equipment, schedule repairs and manage work orders — all in one place. It’s mainly used by facilities managers, maintenance crews and technicians in places like factories, hospitals or schools — really anywhere that requires a lot of equipment or buildings to maintain. If you’re new to maintenance software, you may want to start with a more affordable option. Luckily, there are several free CMMS software options available, and we go in-depth about what differentiates each one.

Our Top Picks

1

Best Option

All-in-one software for mobile teams

Try for Free

2

For intuitive work order management

3

Maintenance reporting made easy

What Makes the Best CMMS Software? 

CMMS software helps internal maintenance teams stay organized by tracking assets, parts and tasks in one central system. It improves efficiency, reduces downtime and keeps equipment running longer by allowing teams to log asset details and monitor inventory in real time.

A major benefit is streamlined work order management — teams can create, assign and track repairs all in one place. Many tools also include in-app messaging for better task coordination and faster issue resolution. Preventive maintenance is built in, too, with scheduling based on time, usage or custom triggers to catch problems early.

Because every team works differently, CMMS platforms are built to be customizable. You can rename fields, tweak workflows and set user permissions — making the software fit your needs, not the other way around.

How We Chose the Software

To help you choose the right CMMS, we conducted a broad review of more than 20 maintenance software platforms — including Coast, UpKeep, Limble, Fiix, MaintainX and others. We compared each tool based on ease of use, mobile functionality, core maintenance features, customer support and — most importantly — how generous their free plans are. 

Many CMMS platforms restrict core features like work order management, team messaging or preventive maintenance to paid tiers. Coast, by contrast, stands out for offering these essentials free for small teams, making it accessible to those without a big budget. While paid plans on platforms like UpKeep and Limble offer deeper analytics or integrations, Coast focuses on simplicity and value where it matters most — getting work done quickly and easily.

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

Top 5 Free CMMS Software at a Glance 

Here’s a concise comparison of the five leading free CMMS platforms, highlighting their best use cases and pricing details:

	Best for	Standout Feature	Pricing
	Mobile-first teams	Customizable workflows	Free plan available; paid plans from $20/month per user
	Real-time messaging	Intuitive work order management	Free plan available; paid plans from $16/month per user
	Robust feature set	Easy-to-understand reporting	Contact for details
	Multi-site management	AI-powered analytics	Free plan available; paid plans from $45/month per user
	Integrations with other applications	Tools tailored to specific industries	Free plan available; paid plans from $225 for unlimited users

How the Best Free CMMS Software Works for Your Business

Coast, MaintainX, Limble, Fiix and Maintenance Care each offer strong CMMS tools, but their value depends on your team’s specific needs. Coast excels in mobile simplicity and built-in communication. MaintainX is easy to use with strong in-app messaging. Limble is great for multilingual teams. Fiix impresses with AI-powered insights. And Maintenance Care offers easy integrations with other applications. But across all platforms, customization remains key — because every maintenance team has different workflows, priorities and challenges to solve.