8 Best Work Order Software in 2025 (In-Depth Comparison)

If you run or manage a business with major assets, you know that you can’t afford much (if any) downtime for your essential machinery. As your business grows and expands, work order software will play a critical role in reduced downtime as well as responsiveness to repairs. That’s because it acts as a digital database where you can enter, track and organize work orders for assets. Work orders can be submitted internally or externally (i.e., from within your business or from a client or customer), and they can consist of different types of maintenance work orders, including preventive maintenance, reactive maintenance and predictive maintenance.

With a range of conditions and categories for work orders, it can be stressful and time-consuming to keep track of them using paper and pencil, spreadsheets or back-and-forth texts. Aside from taking additional time, all of these methods of work order tracking and scheduling can lead to confusion and disorganization, as the information won’t be centralized in one convenient location.

There are many work order management software from which to choose. That’s why we’re taking a closer look at eight of the best options, exploring the pros and cons of each and specifically addressing how they handle work orders.

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All-in-one maintenance software that adapts to you.

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User-friendly software with a powerful feature set.

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A simple solution for businesses to manage and track their most crucial assets.

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At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

How to Select the Best Work Order Software

Before we dive into our more in-depth reviews, let’s talk a bit more about what a great work order software should do for your business. While it’s true that every business has different needs and focuses, you should consider the following factors before determining which work order solution is best for your maintenance operations:

1. Ease of use: A good work order software should be easy to use and easy for maintenance technicians and employees to navigate. 
2. Mobile app: A website experience can be totally different from an app experience when it comes to navigating software, so a good program should be accessible through both. Moreover, if a program is only available via desktop, field technicians will still have to log everything by pen and paper, then transfer their findings to the program once they have computer access.
3. Alerts and reminders: Automated reminders ensure that technicians complete assigned work orders in a timely manner or help employees stay on track as they work on assigned projects.
4. Reporting ability: A good work order software will ideally provide data that allows you to identify trends and follow maintenance KPIs. This will give you a better idea of which assets frequently experience breakdowns, which team members are performing well and which ones aren’t getting the work done effectively. Reports will also enable you, as an owner or manager, to make more informed decisions about time and cost-saving initiatives on maintenance and assets.
5. Preventive maintenance: Preventive maintenance functionality enables you to stay on top of essential inspections and updates for your assets. When maintenance is scheduled ahead of time, your business reduces the likelihood of machinery downtime.

	Best for	Standout Feature	Pricing
	Customizable work order forms	Various fields can be customized to the needs of the customer.	Free plan available; paid plans from $20/month per user
	Straightforward work order creation	Helpful tutorials make setup a breeze.	Contact for details
	Intuitive design	Creating work orders is simple and fast.	From $20/month per user
	Reporting and analytics	Fiix Foresight enables businesses to quickly analyze work order metrics.	Free plan available; paid plans from $45/month per user
	Out-of-the-box work order templates	Work order forms are thorough and quick to use from the get-go.	From $69/month per user for a 3-person plan
	Facilities management	Its facility scheduling tool lets users manage room and equipment bookings alongside maintenance.	Contact for details
	Mobile work orders	The mobile app makes it easy to provide real-time updates.	Free plan available; paid plans from $16/month per user
	Preventive maintenance	Its color-coded calendar gives a clear overview of when PM tasks are due.	Contact for details

8 Best Work Order Solutions

The eight work order software outlined here provide many of these helpful features. We compiled an overview of what you need to know about each work order software and also included pricing information (when available), so you can make the best investment for your business.

What Are the Benefits of Using a Work Order Software?

It’s probably apparent by now that work order software, sometimes called computerized maintenance management system software (or CMMS software), is the best solution for logging and tracking work orders for your business to maintain operational efficiency. But what are the key benefits of using one?

1. A Centralized Place for All Your Work Orders

This type of software keeps all types of work orders in one centralized place that is accessible to your entire team. It replaces all the pen and paper work orders and spreadsheets that maintenance teams use that is often disorganized and inefficient.

2. Improves Accountability

With a work order software, anyone can submit a maintenance request. From there, you can easily track the status and progress of a work order directly in the app. Technicians get notified right away when they’re assigned a work order, and if a work order is past its due date, reminders are automatically sent to the necessary people.

3. Enhanced Efficiency

By making work order information, including inspection checklists and standard operating procedures (SOPs), accessible on phones, your technicians become more productive. They can update work orders directly in the field, which minimizes all the paperwork they need to do.

4. Improves Budgeting & Planning

The reporting features that come along with a work order software will give you detailed insights into how much time and money you’re spending on completing work orders, what asset is constantly breaking down and which technician is performing and not performing. With these reports, you can plan and budget for the future.