7 Best Work Order Management Software for 2025 (Review)

Maintenance teams love Coast because it’s a flexible work order app crafted specifically for them. It lets managers design custom fields and workflows that match their internal processes as well as customize dashboards to get a clear overview of the work ahead. Teams can also create templates, checklists and approval steps independently.

Speaking of which, teams usually communicate in real time through work orders. They share updates, photos and messages, keeping everyone in the loop. Maintenance staff can quickly access maintenance history, manuals and service request forms by scanning QR codes on assets. Basically, every work order becomes a record of what happened. You can even set up work order automations that send alerts whenever meter readings reach a certain predetermined threshold.

With Maintenance Care, managers can scale operations without worrying about hidden fees or per-user fees. Flat monthly rates cover unlimited staff members, keeping costs predictable during growth.

The platform features instant notifications that alert teams about new work orders directly on their mobile devices, with a smart work order duplication checker that prevents redundant tasks. The work order app connects maintenance data with other business tools, reducing manual data entry, though some users find the reporting capabilities confusing.

With UpKeep, you can prioritize different types of work orders based on easy-to-navigate deadlines, while tracking progress every step of the way. The mobile app allows repair teams to upload photos, log their time and mark tasks as completed right from the field. 

That said, customers report occasional technical issues due to the software’s rigid design, and organizations that try to match specific work patterns often encounter problems.

MaintainX is a CMMS software that offers essential maintenance management through streamlined work order templates. Staff members store safety guidelines, equipment inspection lists and procedures in each order.

With the mobile app, teams can access orders quickly, and photos, comments and messages flow between team members. If managers have to adjust maintenance schedules at the last minute, multiple orders can update simultaneously.

eMaint allows users to create, view and complete work orders from anywhere with powerful offline functionality that automatically syncs when reconnection occurs. Setting up preventive maintenance schedules keeps equipment running smoothly. The system sends alerts when machines need attention, tracks part inventories and logs all maintenance history. Managers make reports that fit their exact needs, pulling data from all connected systems and presenting it how they want.

Still, users describe the software as sluggish. Setting up custom reports and entering data takes time and effort, and creating work orders for outside contractors can be challenging.

With Eagle CMMS (previously MaxPanda), maintenance teams stay in touch through a message board tied to each job. Staff members share photos, update maintenance work orders and flag issues so everyone knows about them. It’s easy to track progress with Eagle CMMS, and users experience quick work-order creation by simply choosing equipment from a dropdown menu, explaining the issue and assigning priorities. It’s also easy to schedule preventive maintenance tasks, with automated reminders that go out to avoid unplanned downtime.

However, the platform has some limitations. Work order forms are not as customizable as other solutions, and because Eagle CMMS lacks project planning tools, managing multiple jobs or complex projects can get tough. Users also say it’s difficult to get the reports they want from their data.

Fiix keeps all maintenance activities under one roof and bridges the gap between in-house and outside help. Maintenance teams can easily assign work orders to outside contractors, making tracking external work easier. Employees can use their mobile devices to access work orders, update statuses and coordinate with vendors. Managers can see everything happening in real-time, and keeping technicians connected is easier than ever.

Platform users especially like its vendor management system, which lets teams build a reliable network of contractors.