5 Best Maintenance Management Software Solutions for 2024

Valued at $666.19 million in 2022, maintenance management software is projected to reach 1.37 billion by 2028, expanding at a CAGR of 12.8 percent. This growth is significant as equipment maintenance becomes a key driver of operational success.

Of course, if you’re looking for computerized maintenance management system (CMMS) solutions, the options can seem overwhelming. Here’s a guide to the top five maintenance management software for 2024.

What Makes Up the Best Maintenance Management Software?

Think of CMMS software as your maintenance team’s secret weapon. It schedules recurring upkeep tasks for equipment and assets, acting like a smart calendar that knows when each machine needs attention. When comparing software options, focus on how well they handle maintenance management. 

Top programs excel at scheduling regular preventive maintenance tasks that keep operations smooth. Look for preventive maintenance scheduling tools to set up daily, weekly or monthly reminders for various tasks.

Asset management features are also crucial. Good maintenance management software catalogs all equipment, storing details like purchase dates, warranty info and maintenance history. Predicting repair needs becomes easier, saving time and money.

Maintenance work order tracking allows teams to easily create, assign and monitor tasks. Plus, including checklists, procedures and required spare parts in work requests ensures consistent, quality maintenance work.

Customization matters because every business is different. The best CMMS solution lets you customize it to your needs. You should be able to create custom fields, automate and adjust notification settings and set up workflows that match your team’s processes.

The goal is to prevent breakdowns, extend equipment lifespan and improve your overall maintenance planning strategy. Effective work order software can make your job easier and your facility run better.

Best Maintenance Management Software at a Glance

Coast – Tailored Maintenance Solutions at Your Fingertips

Coast offers an adaptable maintenance management platform. Users can set up maintenance alerts that fit their equipment’s unique needs — from daily check-ups to monthly overhauls. Flexibility helps businesses manage various assets with different upkeep requirements.

Key features: 

• Smart maintenance scheduling with custom alerts: Coast’s tools let users set tailored maintenance notifications. Dashboards show pending tasks, completed work and what’s coming up. Alerts flag critical maintenance activities, helping you avoid breakdowns. Using time intervals, equipment usage or other parameters, users can create recurring preventive maintenance schedules. Regardless of frequency or complexity, all maintenance tasks get attention.
• Adjustable dashboard for performance views: Coast allows high-level customization. Users can modify various fields and views to match their specific needs. Maintenance teams can adjust work orders, asset data and maintenance logs to fit their organization’s requirements. Customization extends to creating personalized dashboards that display relevant information for each user or team. Managers can view high-level overviews, while technicians access detailed task lists. The adjustable dashboards ensure everyone sees the information they need quickly.
• Built-in team chat for communication: Coast facilitates communication between maintenance teams. The app includes messaging within work orders. Team members can exchange information, ask questions and provide updates directly within each task. The integrated communication feature keeps all maintenance-related conversations in context and easily accessible. Team members collaborate seamlessly regardless of location, supporting individual and group chats.
• Visual task documentation with photo attachments: Users can upload multiple photos to work orders, visually documenting issues, repair processes and completed work. The feature improves clarity and reduces misunderstandings, particularly useful in facility management for communicating about repairs across multiple properties. The visual record serves training purposes, helps with quality control and resolves work disputes performed.

Coast pros:

• Easy-to-use design
• Promotes team connectivity and information sharing
• Flexible scheduling tools
• Regular feature updates

Coast cons:

• Higher tiers offer additional features
• Extensive customization options may take time to fully explore

Coast price:

• Free: $0 per user/month, basic features with unlimited messages, cards and limited file uploads
• Starter: $20 per user/month, includes custom views, workspace permissions and unlimited file uploads
• Pro: $39 per user/month, adds custom workflows, reporting, dashboards and prioritized support
• Enterprise: Custom pricing, multi-site management tools and customizable dashboards

Coast’s pricing suits small- to medium-sized businesses and scales for larger organizations needing advanced functionalities.

eMaint – For Asset Tracking

eMaint addresses large-scale maintenance management challenges, offering a robust platform for organizations with complex operational needs. The software provides extensive features to handle diverse maintenance requirements across multiple sites and asset types.

Key features: 

• Advanced reporting and analytics: The eMaint tool analyzes maintenance data and generates comprehensive reports. Users can access detailed insights into maintenance performance, asset reliability and cost metrics. Custom reports, dashboards and KPIs are easy to create. Organizations can track equipment effectiveness, maintenance backlog and unplanned downtime. 
• Multi-site management: eMaint’s multi-site functionality lets users keep site-specific settings while staying centralized. The system supports role-based access control, ensuring that users only see information relevant to their responsibilities and locations. Organizations that oversee numerous client sites or those with regionally distributed activities will especially benefit from this functionality.
• Customizable dashboards and workflows: Users can adjust their dashboards and create workflows matching their specific operational processes. The customization options extend to work order forms, asset hierarchies and maintenance processes. 

eMaint pros:

• Adaptable for large, complex organizations
• Powerful data analysis for decision-making
• Configurable for specific industry requirements

eMaint cons:

• Initial setup and configuration may take time
• Feature-rich interface might require learning time for new users

eMaint price: 

• Team: $69 per user/month (3 users)
• Professional: $85 per user/month (3 users)
• Enterprise: Contact eMaint for custom pricing

Limble – For Intuitive Reporting

Limble provides a simple approach to maintenance management, catering to small and medium-sized operations seeking efficiency and ease of use for their preventive maintenance program. The software focuses on delivering core maintenance functionalities without overwhelming users with complex features.

Key features: 

• Quick setup process: Limble’s system allows for easy implementation, with minimal configuration required to start using the software. The streamlined setup process includes guided steps for inputting initial asset information and parts inventory as well as setting up user accounts and configuring basic maintenance schedules.
• Work order management: The software includes a straightforward system for creating, assigning and tracking maintenance tasks. Users can quickly generate work orders, assign them to specific technicians or teams and monitor their progress through completion. The work order system supports attachments such as manuals or diagrams, deadline setting and priority levels. Technicians can update work order statuses in real-time, providing managers with current information on maintenance activities.
• Customizable reporting: Users can generate and customize maintenance reports to match their specific needs and preferences. Limble’s reporting tools allow users to create various report types, including maintenance costs, asset downtime, work order completion rates and technician productivity. Reports can be scheduled for automatic generation and distribution to relevant team members or stakeholders. The customization options enable users to focus on the metrics most important to their operations.

Limble pros:

• Intuitive interface with minimal learning curve
• Responsive customer support
• Affordable for smaller teams

Limble cons:

• May lack advanced features needed by larger organizations
• Limited customization options compared to some competitors

Limble price:

• Basic: $0 per user/month
• Standard: $28 per user/month
• Premium: $69 per user/month
• Enterprise: Contact Limble for custom pricing

Fiix – For Integration Capabilities

Fiix specializes in linking maintenance operations with broader business processes, suitable for organizations aiming to integrate their systems. The software provides a comprehensive solution that bridges the gap between maintenance management and other critical business functions.

Key features: 

• Integration with ERP and Internet of Things (IoT) systems: Fiix connects to ERP tools and IoT devices for real-time data flow. Connect Fiix to financial systems for accurate cost tracking, inventory management systems for real-time parts availability and IoT sensors for condition-based maintenance. Various third-party apps and devices can be integrated with the robust integration framework.
• Mobile app for onsite management: The software includes a mobile app so technicians can update maintenance information on the go. With this app, users can manage work orders, look up assets and track inventory. Technicians can view work request approvals, update work order statuses, log labor hours and attach photos or documents directly from their mobile phones or tablets. Offline mode lets users use the app even if there’s no internet, with automatic synchronization once they’re back online.
• AI-powered maintenance recommendations: Fiix uses AI to optimize maintenance schedules and strategies. It analyzes historical maintenance data, asset performance metrics and failure patterns to suggest proactive maintenance tasks. Organizations can use AI-driven insights to move from reactive to predictive maintenance strategies, increasing uptime and extending asset life.

Fiix pros:

• Compatible with existing business software
• AI-driven insights for maintenance optimization
• Modern interface design

Fiix cons:

• Maximizing integration potential may require IT expertise
• Some users report performance issues during peak usage

Fiix price: 

• Free: $0 per user/month
• Basic: $45 per user/month
• Professional: $75 per user/month
• Enterprise: Contact Fiix for custom pricing

MaintainX – For Simple Work Order Creation

MaintainX is a comprehensive work order management system designed to streamline maintenance, safety and operations for frontline teams. The platform excels at simplifying work order creation, making it incredibly easy for technicians to log and manage maintenance tasks efficiently.

Key features: 

• Intuitive work order creation: MaintainX offers a user-friendly interface that allows users to quickly generate work orders. The platform provides pre-filled templates, enabling teams to create accurate and detailed work orders with minimal training. Users can easily capture the right data every time using features like time tracking, signatures and required fields. This standardization is particularly beneficial for routine or recurring jobs.

• Scheduling recurring maintenance tasks: Users can easily set up recurring work orders based on time intervals or equipment usage. MaintainX also supports condition-based maintenance triggers and integration with IoT sensors, ensuring that regular maintenance tasks are never overlooked. This proactive approach helps in preventing unexpected breakdowns and extending asset life.

• Equipment downtime tracking: MaintainX allows teams to monitor and record equipment downtime effectively. The platform provides asset health and reliability insights, helping users uncover root causes of failure and make data-driven decisions to boost production and reduce capital expenditures.

MaintainX pros:

• Easy-to-understand reporting and analytics
• Quick implementation process
• Real-time work order tracking

MaintainX cons:

• Some advanced features only available in higher-priced tiers
• Setup and customization take time
• Performance issues sometimes happen when the app is busy

MaintainX price:

• Basic: $0 per user/month
• Essential: $16 per user/month
• Premium: $49 per user/month
• Enterprise: Contact MaintainX for custom pricing

Finding Your Maintenance Management Match

Effective maintenance management software combines customization, smart scheduling, asset tracking and team coordination. Each cloud-based platform we’ve explored excels in unique areas: Coast’s adaptability, eMaint’s complex operations management, Limble’s intuitive reporting, Fiix’s integration capabilities and MaintainX’s simplified work orders. 

The best choice depends on your organization’s unique operational needs. To see if Coast fits your maintenance strategy, sign up for a free account and test the features yourself.