5 Best Facility Maintenance Software of 2025 (In-Depth Review)

Facility maintenance software is a digital tool that helps keep buildings running smoothly. It helps maintenance teams stay on top of work orders, equipment checks and repair schedules — whether managing one building or several. These platforms are for anyone in charge of facility upkeep: operations managers, maintenance leads, technicians and third-party contractors. The goal? Save time, reduce headaches and ensure nothing slips through the cracks.

Our Top Picks

1

Best Option

Best for teams looking for easy customizations

Try for Free

2

Best for teams with vendor management needs

3

Best for teams with robust asset management needs

What Makes the Best Facility Maintenance Software?

Maintenance software has to solve a few core problems for your crew to work smoothly. Your techs need interfaces they can figure out fast without headaches. Mobile access is helpful, too — your people must submit requests, update jobs and pull up info while running around your buildings.

Work order management stands at the center of quality maintenance software. MaintainX offers simple request submission with photo attachments, Fiix excels in linking purchase orders to specific jobs, while FMX automatically routes requests to the most qualified technician available. Managing multiple properties demands multi-location tracking capabilities, where Coast and Limble allow teams to organize assets hierarchically across different sites.

Quality maintenance software also includes manufacturer checklists and repair procedures directly within work orders. Lastly, teams need customization options to adjust these procedures to match their specific equipment needs and troubleshooting approaches.

How We Chose the Software

Our review process began with researching over 20 facility maintenance software options currently available in the market. We narrowed the selection using our comprehensive seven-category evaluation system that examines ease of use, mobile experience, core features, adaptability, customer support, pricing and user reviews.

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

For each platform, we conducted hands-on testing to evaluate real-world performance. We examined how each solution handled the creation, assignment and tracking of work orders — the central function of any maintenance system. Special attention was given to mobile capabilities, considering most maintenance staff operate primarily away from desks.

We also scoured review sites, including G2, Capterra and Reddit forums, where maintenance professionals share unfiltered experiences. User feedback about implementation time, learning curves and customer support responsiveness factored heavily into our final rankings. The five solutions featured here emerged as clear leaders across our evaluation criteria.

	Best for	Standout Feature	Pricing
	Customizations	Customizable workflows that adapt to your business	Free plan available; paid plans from $20/month per user
	Third-party collaboration	Vendor management portal	Free plan available; paid plans from $45/month per user
	Asset cost & history tracking	Hierarchical asset organization	Contact for details
	Simple work order management	Easy-to-use mobile app	Free plan available; paid plans from $16/month per user
	Real-time data & technician routing	Live labor tracking	Contact for details

Top 5 Facility Maintenance Software

5. FMX: For Real-Time Data

25

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

We found FMX especially well-suited for educational institutions and government facilities needing immediate visibility into facility maintenance operations. During our testing, we were impressed by how the platform delivers real-time insights that enable faster response to maintenance issues.

• Interactive activity dashboard: We appreciated the centralized dashboard, which displays current work order status, technician availability and maintenance progress in real time.

• Automated work order routing: FMX automatically assigned our test maintenance requests to the most appropriate technician based on availability and skills.

• Multi-channel alerts: We received immediate notifications through multiple channels when critical issues arose during testing.

Pros

• Live labor tracking: We monitored technician progress throughout the workday, with real-time updates showing the current task status.
• Instant status visibility: We saw which buildings had the most outstanding work orders during our facility tests.
• Sensor integration: We connected basic IoT sensors to the system and watched as it automatically generated work orders when sensors detected temperature spikes or water leaks.

Cons

• Pricing transparency: We found it difficult to evaluate costs upfront, as FMX requires contacting sales for a custom quote.
• Initial setup complexity: The rich feature set required more configuration time during our implementation than competing products.
• Limited offline functionality: Our testing revealed a substantial decline in the mobile app's real-time performance in areas of weak connectivity.

Go FMX!

FMX is very easy to use in all modules. Work flow is easy to track. The support staff is awesome to speak with, as they always have solutions on hand or are quick to find one when needed.

Miles T.; Director, Buildings, Grounds, Transportation & Security; Mid-Market Business

Honest FMX Review Best Preventive Maintenance Software

The Final Verdict on Facility Maintenance Software

In testing these five maintenance platforms, we found that Fiix excels at vendor management, Limble provides detailed asset tracking, MaintainX provides an intuitive interface and FMX offers real-time data. Coast emerged as our top recommendation thanks to its superior workflow customization, allowing maintenance teams to adapt the software to their processes rather than the reverse.