5 Best Parts Inventory Management Software of 2026 (Reviews)

Managing spare parts with spreadsheets, disconnected tools or manual counts often leads to stockouts, excess inventory and unnecessary downtime. Maintenance teams waste hours searching for parts, finance teams struggle to track true maintenance costs, and operations leaders are left guessing which assets are actually draining resources.

Parts inventory management software solves this by centralizing spare parts data, linking parts usage to work orders and automating reordering before shortages occur. But not all platforms are built the same. Some focus on basic tracking, while others excel at forecasting, compliance, or multi-site operations.

To help you find the right fit, we evaluated the leading parts inventory management software solutions on the market. In this guide, we compare five of the best platforms based on real-world usability, automation, reporting and adaptability — so you can choose the system that fits how your team actually works.

Our Top Picks

1

Best Option

Highly customizable parts management and maintenance platform

Try for Free

2

Great for out-of-the-box integrations

3

Powerful AI-powered forecasting

What Makes the Best Parts Inventory Management Software?

Top-tier parts inventory management software doesn’t just track stock levels — it eliminates the operational friction that causes downtime, overspending and inaccurate reporting.

Based on our testing, top platforms share these core capabilities:

• Real-time tracking: This is the bread and butter of spare parts inventory management, as it prevents technicians from discovering missing parts mid-repair. Your parts inventory management should be able to track the location and quantity of spare parts at all times.
• Parts reordering automation: Automated reordering eliminates emergency purchases and rush shipping by automatically placing orders with an approved supplier when the inventory level for a specific part falls below a predefined threshold.
• Cost tracking: It’s hard to track how much you’re spending on spare parts when you’re ordering hundreds of parts from different suppliers and using them across multiple facilities. Built-in cost tracking helps you track your repairs and maintenance costs, giving finance teams visibility into true maintenance spend.
• Integrations: Integrations allow data to flow freely between other systems in your tech stack and parts inventory management system. They’re critical for automating processes and syncing data and prevent double entry across accounting and parts management systems. For example, if you want your accounting tool to automatically record used parts as expenses, you need to connect it with your parts inventory management system.
• Customization: Each inventory management system has its strengths and weaknesses, and each business has its unique needs. That’s why you need a customizable platform. Tweak the platform based on your needs, and you’ll see your adoption rates soar, helping you achieve time-to-value faster.

Top 5 Parts Inventory Management Software at a Glance

These tools stand out for different reasons — from highly customizable workflows to enterprise-grade forecasting and compliance-driven traceability.

	Best for	Standout Feature	Pricing
	Customizable parts inventory management	Highly customizable CMMS that links parts usage to every step of the workflow	Free plan available; paid plans from $20/user/month
	Enterprise users who have complex parts management needs	Open API for integration with legacy tools	Paid plans from $110/user/month
	Teams focused on reporting and analytics	AI-powered forecasting	Free plan available; paid plans from $45/user/month
	Businesses in heavily regulated industries	Traceability and auditability of all parts used for maintenance	Paid plans from $69/user/month
	Teams looking for predictive inventory control	Advanced predictive models for improved inventory control	Contact for details

How We Chose the Software

We tested more than 15 parts inventory management systems in accordance with our software testing methodology. During testing, we evaluated key features, including the ability to associate parts with specific work orders, barcode scanning capabilities, automated ordering and cost tracking.

Based on our evaluation, we narrowed the list down to five solutions. Let’s dive deeper into the strengths and weaknesses of each of the five systems we believe to be the best.

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

5 Best Parts Inventory Management Solutions

We compiled an overview of what you need to know about each parts inventory management software, so you can make the best investment for your business.

1. Coast: For Intuitive Multi-Site Parts Inventory

For Intuitive Multi-Site Parts Inventory

34

out of 35

Ease of Use

5

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

5

Customer Support

5

Pricing

5

Current Reviews

5

How It Excels at Parts Inventory Management

Coast stands out among computerized maintenance management systems (CMMS) because it doesn’t treat parts inventory as a standalone function. Instead, it tightly connects parts, work orders and assets into a single workflow — so every part used is automatically tracked, attributed and reported.

Compared to platforms that focus primarily on forecasting or compliance, Coast prioritizes day-to-day usability and adaptability, making it especially effective for teams managing inventory across multiple sites or evolving processes.

It takes care of all the basics. It automatically updates inventory counts whenever parts are used, shows the location of parts, allows you to move them across locations and automatically alerts you when inventory levels drop below a defined level. 

But that’s not all. Where many systems stop at low-stock alerts, Coast goes further by feeding parts usage data directly into reports and dashboards. Using this data, you can build personalized dashboards and generate reports that help identify trends, determine which parts were used most frequently and pinpoint areas where costs can be reduced.

The best part? Coast is highly customizable. Teams can tailor inventory fields, approval workflows, reordering thresholds and stockroom structures — without needing developer support or rigid enterprise configuration.

Key Features

• QR codes to identify parts, making it easy for anyone to make a service request that can automatically include necessary parts

• Automations for low inventory levels

• Customization options for various inventory lifecycle workflows, such as approval processes for large purchases, defining stockroom locations or configuring re-order levels

Pros & Cons

Pros

• Lets you make parts transfer requests
• Mobile-first design that helps with team adoption
• Communication built into work orders to simplify communication between technicians and the parts room

Cons

• Limited integrations
• High-level reporting only available with paid subscription

Current Review

Absolutely Transformed Our Parts Room & Brought Order to Chaos

Everything I do is quite deadline driven, and I have to be really accurate, so it’s an absolute luxury, so much is geared towards accuracy and efficiency, and Coast does that across the board. Love the inventory control mod, too. Because parts can be directly linked to work orders, consumption is calculated automatically, and there is no manual data entry or human error. Really easy to check our stock on a daily basis and do a count; we love the barcode scanning on the mobile app. The setup was easy, and the support team were super helpful in walking us through our first stock upload. I use this setup many times an hour; it is vital for my job.

Steve Z., Inventory Specialist, Apparel and Fashion Business

Best CMMS Software Coast vs. MaintainX

Pricing

Free - $0 / user / month

• Unlimited Work Orders
• 5 Repeating Work Orders
• Real-Time Messaging
• 7-Day History
• File Uploads Up to 3 MB

Starter - $20 / user / month

• Unlimited History
• Unlimited Repeating Work Orders With Procedures
• Unlimited Request Users
• No Limits on File Uploads
• Workspace Permissions
• Time & Cost Tracking
• 5 Workflow Automations

Pro - $49 / user / month

• Full Workflow Customization
• Reporting Analytics
• Unlimited Customizable External Work Request Forms
• Unlimited Custom Dashboards
• Automated Downtime Tracking
• 30 Workflow Automations
• Implementation, Setup & Training

2. Maintenance Connection: For Enterprise-Grade Inventory

For Enterprise-Grade Inventory

28

out of 35

Ease of Use

4

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

4

Customer Support

3

Pricing

4

Current Reviews

4

How It Excels at Parts Inventory Management

Accruent Maintenance Connection is designed for enterprises. It offers all the basics, such as stock replenishment alerts and mobile scanners for barcodes to track part usage.

In addition to these basics, Accruent offers automated purchase requests. Whenever the inventory dips below your defined level, Accruent automatically raises a purchase request if you’ve configured it that way. When ordering, Accruent’s demand forecasting tool helps choose an optimum order quantity by forecasting demand based on historical data.

The platform also has a mobile app called MC Kinetic. While we couldn’t test the mobile app ourselves, we took a demo available on the website to get a feel of the interface and functionality. The interface is decent, and we like that it offers offline capabilities. We also appreciate that the app allows technicians to scan barcodes or QR codes to look up parts directly from the field. However, we couldn’t test the app on our device, so we couldn’t assess its overall performance.

Key Features

• Open API and out-of-the-box integrations to connect with ERP, SCADA and other critical systems

• Demand forecasting and predictive analytics

• Mobile app with offline capabilities and barcode scanning to manage inventory remotely

Pros & Cons

Pros

• Extensive feature set that includes tools even beyond basic parts inventory management
• Offline capabilities allow technicians to work even from the most remote locations with no internet access
• Open API is available, which means you should be able to connect Accruent to most tools in your tech stack

Cons

• Expensive for SMBs
• Mobile add-on costs extra

Current Review

Great Platform for a Tech-Savvy Team

Extremely customizable and sophisticated. Has everything you may need to run a facility and more.

Logan, Branch Manager, Hospital and Healthcare Business

Honest Maintenance Connection Review Best Predictive Maintenance Software

3. Fiix: For AI-Powered Inventory Forecasting

For AI-Powered Inventory Forecasting

23

out of 35

Ease of Use

2

Mobile Experience

3

Core Features & Functionality

3

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

How It Excels at Parts Inventory Management

Fiix is another CMMS that offers parts inventory management as just one of a wide range of capabilities. The solution covers all basic features, including defining minimal stock levels for parts beyond which an alert is triggered, as well as an overview of inventory across different sites. It also lets you receive and approve purchase orders (POs) and requests for quotations (RFQs) via email, but these features are only available on the Professional and Enterprise plans.

In addition to these basics, Fiix helps track parts usage — like how many parts were used and in which work orders. It also helps classify parts using the ABC method, allowing you to prioritize critical parts. The platform also highlights its “Parts Forecaster,” a tool that predicts demand for parts based on past work order usage, upcoming work schedules, current inventory and minimum stock thresholds. It also takes into account seasonality and changing preventive maintenance schedules.

Fiix claims that users can see up to a 50 percent increase in forecasting accuracy. We’re not sure if that’s true for everyone, but being able to forecast parts usage to any degree is undoubtedly helpful. One key problem we had with Fiix was its user interface. If most of the tools in your tech stack are non-legacy, you might find Fiix’s interface old-fashioned and unattractive.

Key Features

• Alerts for low inventory

• Submit and approve POs and RFQs

• AI-powered tools like Parts Forecaster and Fiix Foresight to predict parts demand

Pros & Cons

Pros

• Links parts inventory directly to work orders, bills of materials and assets
• ABC classification ensures frequent checks for critical, high-value parts
• Dashboards and reports make it easy for teams to analyze usage trends

Cons

• Many of its best features and custom API integrations are locked behind higher paywalls
• Excessive focus on AI and analytics is overkill for smaller teams

Current Review

Fiix Is Easy to Use & Constantly Improving

[I like Fiix’s] ease of use. Asset and parts hierarchy is easy to build and navigate. There is a learning management system for users to continue learning, and the calendar and analytics have advanced in a good way.

Olawale O., Senior Global Lean Director, Enterprise Business

Honest Fiix Review Fiix Alternatives Coast vs. Fiix

Pricing

Free - Limited Users

• 25 Active PMs
• Unlimited Service Requests
• Work Orders
• Downtime Tracking
• Asset Management

Basic - $45 / user / month

• Unlimited PMs
• Reports
• Resource-Based Scheduling
• User Certification Tracking
• Access to Success Team

Professional - $75 / user / month

• Multi-Site Management
• Fiix Foresight
• Purchasing & RFQs
• Nested PMs
• Multi-Asset Work Orders

4. eMaint: For Compliance-Driven Inventory

For Compliance-Driven Inventory

22

out of 35

Ease of Use

3

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

2

Current Reviews

4

How It Excels at Parts Inventory Management

eMaint provides a centralized, searchable spare parts inventory system. This allows your maintenance team to quickly locate and assign parts to work orders. The platform also helps your team manage spare parts across various locations, allowing your team to coordinate and allocate resources efficiently.

You have the option to set up automated reordering and receive notifications when inventory levels drop below a predefined threshold. With alerts and reordering set up, you never need to worry about unnecessary equipment downtime due to parts unavailability. eMaint also integrates parts and work order management. All parts used in work orders are traceable and auditable, which is particularly important for highly regulated industries such as healthcare.

However, eMaint does have a few shortcomings. First, it isn’t as customizable as we like parts management systems to be. Second, you’ll likely find eMaint to be overkill (and expensive) if you’re a small business. It’s more suitable for enterprise users.

Key Features

• Detailed audit trails

• Multi-site parts management capabilities

• Generate POs directly from low-stock alerts

Pros & Cons

Pros

• The Parts Reorder List feature notifies you when inventory dips below your defined threshold
• Great customer support
• Easy connectivity with Fluke sensors makes it a powerful tool for maintenance

Cons

• Expensive
• Overkill for small businesses

Current Review

eMaint Has Been a Great System to Use

eMaint helps us keep track of the PMs and spare parts over 17 plants. It is great having a system that I can go into and see all of the plants and how they are always doing. The X5 system and the mobile app are both very user-friendly. Customer Support and my CSM are both amazing and always willing to help.

Lisa T., Field Service Engineer, Enterprise Business

Honest eMaint Review eMaint Alternatives Coast vs. eMaint

Pricing

Team - $69 / user / month (3 users)

• Standard CMMS Features
• Unlimited Helpdesk Support
• Software Updates & Upgrades
• 24/7 Online Training
• Access on Mobile Devices

Professional - $85 / user / month (3 or more users)

• Advanced Feature Set
• Dedicated Account Management
• Interactive Image Mapping
• Automated Workflows
• Work Request Options

Enterprise - Custom Quote

• Unlimited Work Request User Logins
• Access to Web API
• Senior Customer Success Manager
• Single Sign-On
• Multi-Site Toolkit

5. Fracttal One: For Predictive Inventory Control

For Predictive Inventory Control

26

out of 35

Ease of Use

4

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

How It Excels at Parts Inventory Management

Fracttal One’s parts inventory management toolkit includes multi-warehouse management, real-time stock monitoring and automated purchase orders, among other things. Beyond these essential features, Fracttal One integrates with popular ERP systems like SAP and Microsoft Dynamics. Doing so helps sync spare parts information, including stock levels and costs, between the two systems.

Remember that Fracttal One is primarily a CMMS. That means it offers extensive work order management capabilities and tracks the parts used in all work orders. This helps build a comprehensive audit trail that can be used for troubleshooting or to comply with regulations in heavily regulated industries.

What we liked most about Fracttal One is its predictive capabilities. With advanced predictive models, Fracttal One helps you maintain optimum parts inventories, which translates to minimal carrying costs. However, smaller teams may need to get past a steep learning curve to make complete use of Fracttal One’s predictive power.

Key Features

• AI-powered recommendations and predictive analytics to inform parts purchasing

• 100% digital traceability by task, technician, asset and spare part for compliance and quality audits

• IoT sensor integration to drive predictive maintenance insights

Pros & Cons

Pros

• Strong predictive capabilities that directly impact which parts should be stocked and when
• Intuitive and easy-to-use interface
• Integrated operation that shares real-time data with external systems like SAP and Oracle

Cons

• Predictive features may be a bit too complex for basic maintenance teams
• Pricing isn’t publicly available

Current Review

Fracttal: Dynamic Maintenance Tool

It is a dynamic tool for maintenance management. It allows for easy updating of maintenance histories used in assets in addition to having all the requirements of a CMMS, such as the management of maintenance plans, spare parts and consumables consumption, human resources, work orders and more. An additional advantage is the app tool they have and the ability to record data offline.

Alvaro Alonso C., Small Business

Honest Fracttal One Review Best Preventive Maintenance Software

The Key to Spare Parts Management Is Customization

The best parts inventory management software depends on how complex your operations are, how many locations you manage and how tightly you need inventory tied to maintenance workflows.

Teams that prioritize flexibility, ease of adoption and real-time visibility into parts usage will benefit most from a customizable platform like Coast. Organizations with highly regulated environments or advanced forecasting needs may prefer more specialized tools, though they often come with added complexity.

Rather than choosing software based on feature lists alone, look for a system that adapts to your workflows — not the other way around. That’s what ultimately leads to better adoption, lower downtime and tighter cost control.

Book a demo today to learn how Coast can help you get a handle on your spare parts inventory.