5 Best Asset Inventory Management Software for 2026 (Reviews)

We get it — a lot of teams still track assets with paper logs or spreadsheets. I see maintenance teams from nonprofits to multi-site manufacturers struggle with the same pattern. Once your asset list grows, manual tracking starts breaking down. Assets go missing, maintenance history gets scattered, and decisions get made without reliable data.

Asset inventory management software solves this by centralizing asset records and making key information available from a mobile device. This SaaS (software as a service) product provides a tracking system to organize maintenance repairs, prevent equipment breakdowns and keep assets running smoothly, making it an essential asset management tool in today’s fast-paced world. Plus, now’s the time to invest in one since analysts expect the asset management system market to reach $26.4 billion by 2030. 

In this guide, I reviewed and compared the best asset inventory management software options based on real-world usability. I looked at how fast teams can adopt them, how well the tools track assets in the field, and how easy it is to customize workflows without adding complexity.

Top Picks

1

Best Option

Best for meter-based QR codes

Try for Free

2

Best for third-party integrations

3

Best for historical data tracking

What Makes the Best Asset Inventory Management Software?

Asset management software helps internal maintenance teams efficiently maintain and manage assets by providing a centralized hub for scheduling and tracking work orders. When evaluating different asset inventory management software options, I focus on critical features that streamline asset management for end-users, such as:

• Accurate asset inventory: Record detailed information about every asset for quick access to vital maintenance data.
• Work order management: Create, assign and track maintenance tasks with attached checklists and procedures.
• Customizable platform: Adapt the software to your unique workflows and requirements, giving you control and confidence in your maintenance management.
• Preventive maintenance scheduling: Set up recurring preventive maintenance tasks based on time or usage to keep assets in peak condition.
• Mobile accessibility: Access asset data, complete work orders and log updates via mobile devices.

Effective asset management is crucial for businesses because inventory ties up around $1.1 trillion of working capital, equivalent to 7 percent of the U.S. gross domestic product (GDP). By choosing a digital asset management platform with customization possibilities, you’ll be able to optimize your maintenance operations and keep your physical assets running strong for years as the software evolves with your company. 

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

5 Best Asset Inventory Management Software at a Glance

	Best for	Standout Feature	Pricing
	Meter-based QR codes	Highly customizable workflows within the app	Free plan available; paid plans from $20/month per user
	Integrations with ERPs	Bulk editing capabilities	Contact for details
	Historical data tracking	Powerful reporting and analytics	From $69/month per user for a 3-person plan
	Audit and compliance management	Customizable scoring and color-coding systems	Free plan available; paid plans from $24/month per user
	Tracking in the field	Multiple inventory views	Contact for details

1. Coast: For Meter-Based QR Codes

For Meter-Based QR Codes

34

out of 35

Ease of Use

5

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

5

Customer Support

5

Pricing

5

Current Reviews

5

How It Helps With Asset Inventory Management

Coast is a fixed asset inventory management platform built for teams who need fast, accurate updates in the field. What makes it stand out is how it combines QR codes and meter-based readings, so technicians can scan an asset and log readings instantly — without manual entry. In practice, that means fewer missed readings, cleaner histories and better preventive maintenance decisions.

Coast is also highly customizable, allowing users to tailor various fields, forms and processes to align with their unique needs and standard operating procedures. This is critical when asset tracking needs to match how your team already labels equipment, locations and warranty details. For instance, one of Coast’s customers highlighted how they could use the software to track warranties for each piece of equipment they owned.

Why I chose Coast: I chose Coast as the top pick because it’s one of the most practical ways I’ve seen teams keep asset data current — especially when meter readings and field updates are part of the daily workflow.

Key Features

• QR code asset IDs + fast meter readings

• Alerts + PM automations based on thresholds

• Custom fields, forms and workflows

• Asset records with manuals, photos & procedures attached

Pros & Cons

Pros

• Affordable for multi-site teams
• Strong work-order collaboration
• Easy field adoption (mobile-first)

Cons

• Limited native integrations
• Advanced reporting in paid tiers

Current Review

Maintaining Operational Continuity & Safety of Patients

Facility reliability is important for patient care and safety in healthcare. Coast gives us a 360-degree and up-to-the-minute understanding of each and every piece of critical infrastructure, whether it's your HVAC or electrical systems or with healthcare equipment maintenance. With an automated preventive maintenance plan and predictive alerts, we are able to address any issues before they become critical and impact clinical work. The tracking for compliance has been an added bonus for the difficult healthcare regulations I must meet.

Jude A., COO, Mid-Market Hospital and Healthcare Business

Best CMMS Software Coast vs. MaintainX Coast vs. UpKeep

Pricing

Free - $0 / user / month

• Unlimited Work Orders
• 5 Repeating Work Orders
• Real-Time Messaging
• 7-Day History
• File Uploads Up to 3 MB

Starter - $20 / user / month

• Unlimited History
• Unlimited Repeating Work Orders With Procedures
• Unlimited Request Users
• No Limits on File Uploads
• Workspace Permissions
• Time & Cost Tracking
• 5 Workflow Automations

Pro - $49 / user / month

• Full Workflow Customization
• Reporting Analytics
• Unlimited Customizable External Work Request Forms
• Unlimited Custom Dashboards
• Automated Downtime Tracking
• 30 Workflow Automations
• Implementation, Setup & Training

2. Sage: For Integrations With ERPs

For Integrations With ERPs

24

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

5

Adaptability & Customization

3

Customer Support

3

Pricing

2

Current Reviews

4

How It Helps With Asset Inventory Management

Sage Fixed Assets is best suited for organizations where asset inventory management is closely tied to finance systems. Its strength is ERP connectivity (Plex, SAP, Oracle) and fixed-asset accounting functionality, including depreciation tracking. If your priority is syncing asset data across business systems and maintaining clean financial records, Sage is compelling.

But the tradeoff is flexibility: Teams with highly specific maintenance workflows may find customization limited, and some users report friction around imports/exports and reporting.

Why I chose Sage: I included Sage because it’s a strong fit when asset inventory needs to connect to finance and ERP workflows — especially in regard to depreciation, accounting and lifecycle reporting.

Key Features

• ERP integrations (two-way syncing)

• Bulk edits for asset records

• Fixed-asset lifecycle + depreciation tooling

Pros & Cons

Pros

• Depreciation + finance alignment
• Straightforward onboarding
• Responsive support

Cons

• Limited workflow customization
• Clunky imports/exports
• Reporting can feel restrictive

Current Review

Great for Maintaining Accurate Asset Register

All assets are captured, and the system automatically calculates depreciation for the asset's entire life cycle. For assets that are no longer in good working condition, the software allows you to add pictures of assets.

Dzulani N., Accountant, Small Hospital and Health Care Business

Best Fixed Asset Management Software

3. eMaint: For Historical Data Tracking

For Historical Data Tracking

24

out of 35

Ease of Use

3

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

2

Current Reviews

4

How It Helps With Asset Inventory Management

eMaint is designed for organizations that want deep historical tracking across the full asset lifecycle — from procurement to disposal. It’s strong when you need detailed records of usage, repairs, costs and maintenance history to identify patterns and improve planning. It also offers preventive maintenance scheduling and work order management, plus reporting and integration options. The main downside is effort: Customization and data entry can be labor-intensive, and external work order workflows can feel cumbersome across multiple sites.

Why I chose eMaint: I chose eMaint for teams that care most about complete asset history — maintenance records, costs and lifecycle visibility — especially at scale.

Key Features

• Asset lifecycle history + cost tracking

• PM scheduling + work order workflows

• Reporting + integrations

Pros & Cons

Pros

• Strong historical visibility
• Powerful reporting and analytics tools
• Highly rated support/training

Cons

• Customization/data entry can be heavy
• External work orders can be clunky
• Interface can feel dense

Current Review

eMaint Has Been a Great System to Use

eMaint helps us keep track of the PMs and spare parts at over 17 plants. It is great having a system that I can go into and see all of the plants and how they are always doing. The X5 system and the mobile app are both very user-friendly. Customer Support and my CSM are both amazing and always willing to help.

Lisa T., Field Service Engineer, Enterprise Business

Honest eMaint Review eMaint Alternatives Coast vs. eMaint

Pricing

Team - $69 / user / month (3 users)

• Standard CMMS Features
• Unlimited Helpdesk Support
• Software Updates & Upgrades
• 24/7 Online Training
• Access on Mobile Devices

Professional - $85 / user / month (3 or more users)

• Advanced Feature Set
• Dedicated Account Management
• Interactive Image Mapping
• Automated Workflows
• Work Request Options

Enterprise - Custom Quote

• Unlimited Work Request User Logins
• Access to Web API
• Senior Customer Success Manager
• Single Sign-On
• Multi-Site Toolkit

4. SafetyCulture: For Audit & Compliance Management

For Audit & Compliance Management

27

out of 35

Ease of Use

4

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

How It Helps With Asset Inventory Management

SafetyCulture shines for inspection-driven teams that need consistent audits, corrective actions and compliance documentation. Instead of treating assets purely as inventory records, it emphasizes digital checklists, scheduled inspections and real-time visibility into findings — helpful when you’re preparing for audits or managing regulated operations.

The tradeoff is customization depth: Teams with complex asset structures or niche industries may find setup and templates less intuitive than dedicated asset platforms.

Why I chose SafetyCulture: I included SafetyCulture because it’s a great option when your “asset management” problem is really an audit, inspection and compliance documentation problem.

Key Features

• Digital inspections + scheduled audits

• Automated alerts for non-compliance

• Real-time visibility across teams

Pros & Cons

Pros

• Very mobile-friendly for field audits
• Clear scoring + color-coded results
• Great for standardizing inspections

Cons

• Limited field/form customization
• Setup can be confusing for niche assets
• Not a “pure” asset inventory tool

Current Review

Perfect for Construction KPIs, Needs Better Offline Mode

I find SafetyCulture to be incredibly effective due to its quick and easy use, which significantly enhances my productivity and efficiency by simplifying the process of capturing and archiving data, especially in construction-related activities. The software excels at capturing evidence and statistics, providing a comprehensive view of my projects and facilitating better decision-making. Its ability to record, archive and assist in safety tracking and action management is invaluable, ensuring that I can maintain high safety standards and address any issues promptly. The setup process was straightforward, making it easy for my team to integrate into our workflow, and its functionality works well in offline settings, allowing us to upload photos and data efficiently once we regain internet access.

Philip S. Construction Business

Pricing

Free - $0 / user / month

• 5 Active Inspection Templates
• Basic Analytics
• Basic Training
• Basic Tasks & Issue Reporting
• Up to 3 Years of Data History

Premium - $24 / user / month

• Unlimited Active Inspection Templates
• Advanced Analytics
• Advanced Training
• Unlimited Data History

Enterprise - Custom Quote

• Per Seat Pricing
• Site-based Seat Pricing

5. Asset Panda: For Asset Tracking in the Field

For Asset Tracking in the Field

27

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

4

Customer Support

4

Pricing

5

Current Reviews

2

How It Helps With Asset Inventory Management

Asset Panda stands out as a thorough asset management software, particularly well-suited for technicians working in the field. Its powerful and intuitive mobile app, available on iOS and Android platforms, is designed to streamline asset management tasks and improve efficiency for technicians on the go. With a built-in barcode scanner, the app allows technicians to access crucial asset information, complete work orders, track labor time and update records in real-time, all from their smartphones or tablets. No laptop required.

Why I chose Asset Panda: I included Asset Panda because it’s built for technicians who update asset records in the field — especially when barcode scanning and mobile workflows are non-negotiable.

Key Features

• Mobile app + built-in scanning

• Fast field updates

• Multiple inventory views (list/map/calendar)

Pros & Cons

Pros

• Strong field usability
• Custom check-in/check-out actions
• Flexible views for different teams

Cons

• Exporting data can be difficult
• Customization can complicate setup
• Pricing isn’t transparent

Current Review

Asset Management & Inventories Are Easier to Manage Now

This asset management program is great since it is so simple to use. It's great that you may make new groups to accommodate the evolving demands of your company. To keep tabs on who has custody of these PCs, I utilize Asset Panda.

Lillian G., Human Resources Generalist, Hospital & Healthcare Business

Honest Asset Panda Review

Choosing the Right Asset Inventory Management Software

After comparing these tools, my biggest takeaway is that the best asset inventory management software depends on what’s causing your asset records to break down today.

If your biggest problem is keeping field updates accurate, prioritize mobile workflows and scanning. If asset inventory must connect to finance and ERP systems, choose a platform designed for those integrations. And if audits and compliance drive your process, inspection-first tools may be the better fit.

I tend to favor platforms that make asset updates easy for technicians and flexible for administrators. After all, clean asset data is what prevents downtime, repeat purchases and incomplete maintenance history.