Daily Vehicle Inspection Checklist Template

Give drivers a pre-trip and post-trip vehicle inspection they can complete from a phone. Fifteen checkpoints, a defect declaration, and two signatures — the driver's, and the mechanic's if repairs were made. Every submission is date-stamped, creating a signed record of vehicle condition for each trip.

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Fleet Safety
Vehicle Inspections
Vehicles
Drivers
Defects
Work Orders
Mechanics
Locations
Daily vehicle inspections3 need repair · 1 failed today MRJLTKStatus ListNew inspection
Ask Search Filters (1) Sort Groups (3)
Failed(1)
TitlePre-trip · Mar 13, 6:05a
VehicleTruck 204
DefectLeft marker lamp out
Checkpoints14 of 15 pass
StatusFailed
Create work order
Needs Repair(3)
TitlePost-trip · Mar 12, 7:20p
VehicleTruck 118
DefectSuspension play
Checkpoints15 of 15 recorded
StatusNeeds repair
Assign mechanic
Passed(12)

How the Daily Vehicle Inspection Checklist Workflow Works

Run the Walkaround

Select the vehicle, record the license plate, and mark the inspection as pre-trip or post-trip. Work through fifteen checkpoints — service brakes, parking brakes, steering mechanism, horn, windshield wipers, mirrors, frame and body, lighting devices and reflectors, tires, wheels and rims, coupling devices, emergency equipment, suspension system, seat belts, dashboard warning lights, and fluid levels — marking each Pass, Fail, or N/A.

Checkpoints15 points
Service brakes
Pass
Steering mechanism
Pass
Lighting and reflectors
Fail
Tires, wheels and rims
Pass
Coupling devices
N/A

Declare Defects

Answer whether any defects or deficiencies were found that could affect safe operation, then describe the defect and the corrective action taken.

Defects1 found
Defects found?
Yes
Left marker lamp out
Affects safe operation
Yes
Action · lamp replaced
Repaired
Work order · WO-1190
Created

Sign and Submit

The driver signs the record, and the mechanic counter-signs if repairs were made. Set the inspection to Passed, Failed, or Needs Repair.

Sign-offNeeds repair
JLDriver · Jordan Lee
Signed
TKMechanic · Tomas Kane
Signed
Inspection date · Mar 13
Status · Needs repair
Open
Submitted by public form
No login

Benefits of This Daily Vehicle Inspection Checklist Workflow

  • A Signed Record for Every Trip

    Each inspection captures the date, the condition of every checkpoint, the defects found, and a signature, so the record stands up after the fact.

  • Find Failures Quickly

    The list view groups inspections by Passed, Failed, and Needs Repair, so anything requiring attention is separated from the rest.

  • No Login Needed for Drivers

    A public form lets drivers submit an inspection from their phone without a Coast account, and completed inspections can be shared as a read-only link.

What’s Included in This Workflow

The Inspection Record

Vehicle, license plate, pre-trip or post-trip selection, inspection date, and a status of Passed, Failed, or Needs Repair.

  • Vehicle
  • License plate
  • Pre-trip
  • Post-trip
  • Inspection date
  • Status

A Fifteen-Point Checklist

Every checkpoint recorded as Pass, Fail, or N/A, plus the defect declaration and the corrective action taken.

  • Pass
  • Fail
  • N/A
  • Defect declaration
  • Corrective action

Driver and Mechanic Sign-Off

Two signature fields, a public submission form, and list views grouped by inspection status.

  • Driver signature
  • Mechanic signature
  • Public form
  • Status list

Customize the Workflow for Your Team

Add, remove, or rename checkpoints so the walkaround matches your vehicles, whether that is trucks, trailers, forklifts, or light vehicles. Adjust statuses and add fields like odometer reading or trailer number. Coast AI can add a notification when an inspection fails, or create a work order from a failed checkpoint.

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FAQs About Daily Vehicle Inspection Checklist

What happens when I add this workflow to Coast?

Coast creates the Daily Vehicle Inspection Checklist workspace with the full checklist, the signature fields, the public submission form, and list views grouped by status. Drivers can start submitting inspections immediately.

How can Coast AI help with this workflow?

Coast AI can customize the checkpoints for your fleet, build notification and escalation processes, and answer questions using the inspections stored in Coast.

Can drivers complete this on a phone without a Coast account?

Yes. The workspace includes a public form so a driver can fill out and sign the inspection from any device without logging in.

Can I change the checkpoints?

Yes. Every checkpoint can be added, removed, or renamed, and you can run separate versions for different vehicle types.

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