Asset Physical Inventory Audit Log Template

Confirm that your assets are where your records say they are. This template helps asset and facilities teams run physical inventory checks: go to a location, look up each asset, and mark it Found or Not Found. Each audit round produces a list of what was confirmed and what is missing.

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Riverside Ops
Inventory Audit
Asset Register
Locations
Physical Inventory AuditQ3 2026 Annual Audit · 212 of 340 checked MRJLTKAudit BoardNew check
AskSearchFilterSortGroups (3)
Pending(128)
Projector — Conf. room 2
Building A · Fl 2
Q3 2026 Annual
Floor scrubber FS-1
Building B
Q3 2026 Annual
Found(204)
Laptop L-221
IT storage
A. Silva · Sep 14
Pallet jack PJ-3
Warehouse B
J. Lee · Sep 14
Not Found(8)
Thermal camera TC-1
Maint. shop
T. Kane · Sep 13
iPad — front desk
Lobby
A. Silva · Sep 12

How the Asset Physical Inventory Audit Log Workflow Works

Set up the audit round

Create a check for each asset with the Asset, Location, and Audit Round, such as "Q3 2026 Annual Audit," and set the Status to Pending.

Projector — Conf. room 2Pending
AssetEpson projector EP-12
LocationBuilding A · Floor 2
Audit RoundQ3 2026 Annual Audit

Walk the location

The Auditor records the Check Date and marks each asset Found or Not Found.

Building B · Warehouse14 checks
Pallet jack PJ-3J. Lee · Sep 14
Found
Forklift FL-04J. Lee · Sep 14
Found
Label printer LP-2J. Lee · Sep 14
Not Found
Floor scrubber FS-1Not yet checked
Pending

Document what you see

Add Notes and a Photo to any check, such as an asset in the wrong room or one with a missing tag.

Thermal camera TC-1Not Found
AuditorTKTomas Kane
Check DateSep 13, 2026
NotesCase in shop, camera missing
Photoempty_case.jpg

Benefits of This Asset Physical Inventory Audit Log Workflow

  • Missing assets surface quickly

    The Audit Board groups checks into Pending, Found, and Not Found, so gaps are visible as the audit progresses.

  • Proof of each check

    Every check records who looked, when, and a photo if needed.

  • Repeatable audit rounds

    Audit Round labels keep annual, quarterly, or spot checks separate in one log.

What’s Included in This Workflow

Audit check records

One card per asset check, with Name, Asset, Location, Audit Round, Check Date, Auditor, Notes, and Photo.

  • Asset
  • Location
  • Audit Round
  • Check Date
  • Auditor
  • Photo

Found / Not Found status

Status options for Pending, Found, and Not Found.

  • Pending
  • Found
  • Not Found

Board and list views

An Audit Board and a List View organized by status.

  • Audit Board
  • List View

Customize the Workflow for Your Team

Add fields such as asset condition or expected versus actual location. Connect the Asset and Location fields to your existing Asset Register and Locations workspaces so auditors pick from real records. Coast AI can generate a check for every asset at a location, add a view per audit round, or summarize Not Found results.

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FAQs About Asset Physical Inventory Audit Log

What happens when I add this workflow to Coast?

Coast creates an Asset Physical Inventory Audit Log workspace with audit check fields, Pending, Found, and Not Found statuses, an Audit Board, and a List View.

How can Coast AI help with this workflow?

Coast AI can create checks in bulk, add fields and views, and answer questions such as which assets were not found in the last audit round.

Does this work with the Asset Register workflow?

Yes. Link the Asset field to your Asset Register so each check points to the asset record being verified.

Can I import my asset list to start an audit?

Yes. Import a spreadsheet of assets to create checks, or ask Coast AI to create them from your existing asset records.

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