Top 5 UpKeep Alternatives You Should Consider in 2026

A computerized maintenance management system (CMMS) helps track equipment maintenance on everything from HVAC and lighting systems to forklifts and conveyor belts. However, a quality solution enables maintenance staff to efficiently track work orders, monitor assets, schedule preventive maintenance and generate reports to track performance trends.

The ultimate goal? Using a CMMS should reduce equipment downtime and costly repairs, increase asset reliability and help companies comply with safety standards. Maintenance teams will also find that a good CMMS can help with team productivity.

While there are several top CMMS software options from which you can choose, there are only a few that standout from the rest. UpKeep is often referenced, but is it the best?

Our Top Picks

1

Best Option

For customizable workflows

Try for Free

2

For asset-heavy companies

3

For consistent desktop and mobile experiences

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

Why Should You Consider UpKeep Alternatives? 

UpKeep is a popular CMMS software that provides a user-friendly interface for everything from scheduling work orders to tracking IoT-connected assets. Yet UpKeep has some drawbacks that might make you consider other options. These include: 

• Relatively high user subscription costs: Despite the “pay for the features you need” pricing model, users find UpKeep to be more expensive than some of the competition. This is especially true when you consider additional fees for DataHub and Edge monitoring services, professional implementation and IoT sensor hardware.     
• Lacks customization: Creating and customizing reports and analytics is challenging and not as intuitive as competitive solutions.   
• Mobile is less intuitive: Some user reviews report that the app freezes during mobile use. Plus, UpKeep’s dev team seems resistant to adding feature requests to the product roadmap.

Now that we’ve established some of the reasons users might seek other CMMS software, let’s review some of the competitive UpKeep alternatives you should consider and the strengths that each solution is recognized for by their customers and industry watchers.   

	Best for	Standout Feature	Pricing
	For highly customizable workflows	Real-time chat makes for easy communication within work orders	Free plan available; paid plans from $20/month per user
	Asset-heavy companies	Supports 30+ languages for global teams	Contact for details
	Consistent desktop and mobile experiences	Simple user interface that eases team adoption	Free plan available; paid plans from $20/month per user
	Hospitality and healthcare sectors	Interactive floor plan management	Contact for details
	AI-powered insights	AI-powered Fiix Foresight provides data analysis for asset performance, trend identification and comparison	Free plan available; paid plans from $45/month per user

Top 5 UpKeep Alternatives (In-Depth Reviews)

We compiled an overview of what you need to know about each UpKeep alternative, so you can make the best investment for your business.

1. Coast: For a Highly Collaborative Teams Solution

For a Highly Collaborative Teams Solution

34

out of 35

Ease of Use

5

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

5

Customer Support

5

Pricing

5

Current Reviews

5

Why It's a Top UpKeep Alternative

Coast is an intuitive, collaborative cloud-based CMMS solution for maintenance teams looking to seamlessly communicate, access secure files, and create and track work orders and maintenance activities on their preferred devices. Field-service workers can effectively manage their tasks and keep their team informed about the status of maintenance activities using the mobile app. Plus, Coast consolidates multiple voice, text and email conversations into a single conversation thread enriched by attachments like photos and documents.

Key Features

• Customizable workspaces that allow users to add or remove field names in a given work order, allowing your team to set up the CMMS for it to reflect how you work in the real world

• Preventive maintenance scheduling of assets to prolong their lifespan

• Automated alerts and notifications to notify maintenance team when a maintenance task is due

Pros & Cons

Pros

• Communication and collaboration screens are simple to learn and use
• QR codes allow anyone to create a work request or pull up asset history info
• Users can create and efficiently manage work orders and track progress in their task list
• Affordable subscription options and a simple pricing model

Cons

• Lacks advanced integrations
• Reporting features only available in paid plans

Current Review

Great & Functional

Coast offers unbeatable support and an all-in-one maintenance management experience. I liked how it coordinates all of your tasks and helps you stay organized. It even keeps track of your inventory.

Abby J., Finance Manager, Financial Services Business

Coast vs. UpKeep Coast vs. MaintainX Coast vs. eMaint

Pricing

Free - $0 / user / month

• Unlimited Work Orders
• 5 Repeating Work Orders
• Real-Time Messaging
• 7-Day History
• File Uploads Up to 3 MB

Starter - $20 / user / month

• Unlimited History
• Unlimited Repeating Work Orders With Procedures
• Unlimited Request Users
• No Limits on File Uploads
• Workspace Permissions
• Time & Cost Tracking
• 5 Workflow Automations

Full Workflow Customization

• Full Workflow Customization
• Reporting Analytics
• Unlimited Customizable External Work Request Forms
• Unlimited Custom Dashboards
• Automated Downtime Tracking
• 30 Workflow Automations
• Implementation, Setup & Training

2. Limble: For Streamlined Work Orders

For Streamlined Work Orders

25

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

Why It's a Top UpKeep Alternative

Limble is another cloud-based CMMS that offers a comprehensive solution for maintenance teams and building operations staff. Limble allows users to create and manage work orders, schedule preventive and predictive maintenance, track assets and inventory, and generate reports and dashboards. We like that Limble streamlines the work order management process; however, we wish its mobile app was a bit less clunky.

Key Features

• Automated workflows and status updates via the mobile work order request system

• Real-time communication and access to mobile app information

• On-the-go access to maintenance information, even without the internet via offline mode

Pros & Cons

Pros

• Highly scalable and secure
• Supports 30+ languages
• Enterprise plans offer integrations with business systems like ESRI ArcGIS, Slack, Microsoft Outlook and Google Calendars
• Parts inventory management and request portal

Cons

• Users cannot personalize the user interface
• Mobile app can be clunky
• Higher costs and complex setups, which often require considerable support resources

Current Review

Great Value & Customer Service

After weeks for reviewing the top CMMS systems, Limble was chosen to be the CMMS system that was felt to best fit our needs and give the support we were looking for. So far, we are very satisfied and have received a tremendous amount of support from the onboarding team and technical team. Limble is quick to respond whether it is a problem or with education about the system. The training library of videos is excellent, and the live online training sessions offered are also great. We feel that this is the most user-friendly system of the systems reviewed, and our team feels Limble is a great fit for us.

John M., Operations Manager, Mid-Market Business

Honest Limble Review Coast vs. Limble

3. MaintainX: For a Simple User Interface

For a Simple User Interface

29

out of 35

Ease of Use

5

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

5

Current Reviews

4

Why It's a Top UpKeep Alternative

MaintainX provides a simple and effective way for maintenance teams and building operations staff to manage maintenance tasks and work orders and track equipment downtime. The intuitive mobile app allows users to create and complete work orders, assign and monitor tasks, capture signatures, and attach photos and documents using messages to facilitate team collaboration. Plus, its AI-powered CoPilot tool makes reviewing manufacturer recommendations a breeze for technicians in a hurry.

Key Features

• Templates for work procedures and checklists

• Request portals enable users outside the team to initiate work requests

• AI-powered CoPilot helps answer basic manufacturing questions

Pros & Cons

Pros

• Easy to use
• The mobile app is intuitive and engaging for users
• Free version allows for unlimited work orders and team messaging

Cons

• Limited scheduling capability
• Unlimited reporting and analytics only available in the Enterprise plan
• Lack of robust customizations

Current Review

Very Intuitive

It follows a natural flow. You can easily find what you need.

Verified User, Manufacturing, Mid-Market Business

Honest MaintainX Review MaintainX Alternatives Fiix vs. MaintainX

Pricing

Basic - $0 / user / month

• Unlimited Work Orders
• Unlimited Procedures
• Unlimited Requester Users
• Real-Time Messaging
• 2 Work Orders With Attached Procedures

Essential - $20 / user / month

• Unlimited Work Orders With Attached Images
• Unlimited Repeating Work Orders
• 3 Work Orders With Attached Procedures
• 3-Month Access to Advanced Analytics

Premium - $65 / user / month

• Unlimited Work Orders With Attached Procedures
• Unlimited Access to Advanced Analytics
• Meter-Based Maintenance
• Parts Inventory Management
• Purchase Order Management

4. Eptura Asset: For Hospitality and Healthcare Sectors

For Hospitality and Healthcare Sectors

23

out of 35

Ease of Use

3

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

3

Pricing

3

Current Reviews

4

Why It's a Top UpKeep Alternative

Eptura Asset (evolved from Hippo CMMS) provides a solution that is both user-friendly and affordable for maintenance operations staff. Like other CMMS solutions, Eptura helps users create and manage work orders, schedule preventive maintenance, track assets and inventory, and generate reports and dashboards. While it has a history specializing in the hospitality and healthcare industries, it’s also popular in the education, retail and nonprofit sectors.

Key Features

• Robust vendor management

• Interactive floor plan management

• Users can work offline

Pros & Cons

Pros

• Effective time tracker
• Easy-to-use app
• IoT sensor integration add-ons available for a fee

Cons

• Limited overall functionality, especially customization
• Can be challenging to manage when multiple users are inputting data, leading to duplicate entries
• Few customization options

Current Review

Issues With Assigning Work Orders. Was Able to Get It Fixed.

Easy to use. Knowledgeable staff able to help when I have issues.

Nicole H., Facilities Administrator, Enterprise Business

5. Fiix: For Easy Data Extraction and AI-Powered Insights

For Easy Data Extraction and AI-Powered Insights

23

out of 35

Ease of Use

2

Mobile Experience

3

Core Features & Functionality

3

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

Why It's a Top UpKeep Alternatives

Fiix excels at helping teams optimize their maintenance operations using artificial intelligence and data-driven insights via its Fiix Foresight tool. It also manages the basics well, like sending mobile app alerts to maintenance staff via push notifications to resolve overdue work orders. Users can also easily prioritize tasks based on severity or preference.

Key Features

• Powerful search capability for easily accessing data about assets and parts

• AI-powered maintenance data analysis for asset performance, trend identification and comparison (Fiix Foresight)

• Sends push notifications to mobile device

Pros & Cons

Pros

• Can upload images to work orders and asset records in the field
• Advanced ERP, IoT sensor and third-party app integration
• Multi-factor authentication is available

Cons

• Complex implementations
• Costly subscription pricing
• Customizable interface only available for Enterprise customers

Current Review

CMMS for MSME

The best part is ease of use; it has most functionality, which you can utilize for performance improvement. Great technical support team along with customer success team for enterprise clients.

Bhavik B., CMMS Specialist, Enterprise Company

Honest Fiix Review Fix Alternatives Coast vs. Fiix

Pricing

Free - Limited Users

• 25 Active PMs
• Unlimited Service Requests
• Work Orders
• Downtime Tracking
• Asset Management

Basic - $45 / user / month

• Unlimited PMs
• Reports
• Resource-Based Scheduling
• User Certification Tracking
• Access to Success Team

Professional - $75 / user / month

• Multi-Site Management
• Fiix Foresight
• Purchasing & RFQs
• Nested PMs
• Multi-Asset Work Orders

Should You Choose an UpKeep Alternative? 

There are several CMMS software alternatives to UpKeep that are available for maintenance teams and building operations professionals with varying strengths and drawbacks. All of the vendors described in this guide have recognized the crucial importance of intuitive mobile applications. Subscribing to a low-cost, easy-to-use, cloud-based CMMS solution like Coast doesn’t mean you have to sacrifice real-time communication and collaboration, user experience personalization or workflow flexibility.   

What are you waiting for? Test drive the Coast app now.