Predictive Maintenance Software: 7 Best Solutions for 2024 

In its simplest terms, predictive maintenance is a maintenance approach that uses condition-monitoring data to predict when maintenance is needed on a piece of equipment. By analyzing equipment maintenance records and IoT sensor data through machine learning algorithms, a predictive maintenance solution will predict equipment failure patterns, allowing maintenance teams to fix issues before they cause breakdowns. 

Compared to other maintenance approaches, predictive maintenance excels most in real-time tracking, giving users up-to-the-minute data analytics that highlight equipment health. This means fewer surprises and better planning for maintenance teams with the ultimate goal of reducing both equipment downtime and maintenance costs. In fact, a National Institute of Standards and Technology report showed manufacturers that rely more heavily on predictive rather than preventive maintenance experience up to an 87 percent reduction in equipment defects. 

TL;DR on the Best Predictive Maintenance Software 

Of course, predictive maintenance software streamlines the process by helping maintenance teams keep track of their most crucial assets as well as the predictive maintenance tools being used to gather the asset performance data. But which computerized maintenance management system software (CMMS software) options are the best for your business’ maintenance operations? Let’s take a look at the seven best on the market today.

Coast – For Work Order Tracking

Coast makes work order management easy for your teams, enabling seamless scheduling and task tracking. Its work order tracking feature allows users to quickly create, assign and monitor work orders, ensuring nothing slips through the cracks. With QR codes, anyone can generate a work order instantly by scanning equipment, making it easy for mobile teams to report issues. Coast also supports recurring preventive maintenance scheduling — whether daily, weekly or monthly — to keep operations running smoothly. Your teams can communicate effortlessly within work orders, uploading documents and photos as well as messaging one another directly to streamline collaboration.

Key Features

• Work order tracking: Simplifies the scheduling, creation and monitoring of maintenance activities.
• Recurring preventive maintenance scheduling: Automate daily, weekly or monthly preventive maintenance tasks.
• Seamless team communication: Chat within work orders and share documents and images.
• Endless customization: Adapt workflows to fit specific business processes and maintenance requirements.

Coast Pros

• Mobile-first approach: Designed for easy access and use from any mobile device.
• QR codes: Enables anyone to create a work order on the spot, simply by scanning equipment.
• Helpful customer success team: Provides support throughout the entire CMMS implementation process.

Coast Cons

• Limited native integrations: Some integrations are not available natively.
• Reporting on paid plans only: Analytics features are limited to paid subscriptions.

Coast Price

• Free: Includes unlimited work orders, scheduling and messaging
• Starter: $20 per user per month
• Pro: $39 per user per month
• Enterprise: For larger teams, a demo can be requested 

IBM Maximo – For a Known Brand Name 

IBM Maximo is a well-established enterprise asset management (EAM) solution that leverages IBM Watson’s machine learning technology to enhance real-time data monitoring. This platform helps organizations optimize maintenance processes by using advanced predictive analytics to avoid equipment failures and extend asset life. With Maximo, teams can access data-driven insights that improve decision-making and reduce unplanned downtime, making it a good choice for businesses looking for a comprehensive maintenance management solution.

Key Features

• Sensor data integration: Connects with IoT sensors to gather and analyze critical asset data, enabling proactive maintenance strategies.
• Predictive model templates: Comes with five built-in predictive model templates to assist in forecasting potential issues based on historical and real-time data.
• Robust reporting capabilities: Provides detailed reports on asset performance, maintenance costs and operational efficiency, helping to identify areas for improvement.

IBM Maximo Pros

• Equipment health notifications and alerts: Sends real-time alerts for abnormal conditions, ensuring timely maintenance and repairs.
• Scalability: The extensive range of features and integrations make Maximo a scalable solution that can grow with an organization’s needs.

IBM Maximo Cons

• Learning curve: Implementing and using the system requires a learning period due to its complexity and extensive capabilities.

IBM Maximo Price

• Basic: $250 per user per month
• Administrative License: $600 per user per month
• License Fee: $1,500 per month 

Fiix – For Simple Data Extraction 

Fiix is a user-friendly CMMS for businesses seeking easy data extraction and straightforward maintenance management. Known for its simplicity, Fiix allows maintenance teams to quickly pull data from the system for reporting and analysis, making it convenient to track equipment performance, maintenance history and work orders. Its intuitive interface ensures that accessing valuable information is hassle-free, enabling data-driven decision-making to improve asset management and maintenance practices.

Key Features

• Intuitive search tool: Quickly find assets, parts and work orders with its user-friendly search function, streamlining data retrieval.
• IoT sensor integration: Connects with IoT devices to collect real-time equipment data, enabling predictive maintenance and timely interventions.

Fiix Pros

• Simple data extraction: This makes it easy to export data for reporting and comparison, allowing maintenance teams to analyze performance and trends without complicated processes.
• User-friendly interface: The system is easy to navigate, reducing the learning curve and making it accessible for teams with minimal training.

Fiix Cons

• Limited customization: Users may find customization options for workflows and reports lacking compared to other CMMS solutions.
• Data and analytics accuracy: Some users report occasional inaccuracies in data and analytics, which could impact decision-making.

Fiix Price

• Basic: $45 per user per month
• Professional: $75 per user per month
• Enterprise: Custom pricing for enterprise-level teams

Fracttal One – For Asset Management 

Fracttal One is a cloud-based CMMS and asset management solution that allows users to manage assets from any location. Its mobile-friendly platform empowers maintenance teams to access asset information, schedule maintenance tasks and track equipment performance regardless of where they are. This remote accessibility makes it ideal for businesses with assets spread across multiple sites, enabling a centralized approach to maintenance management and asset tracking.

Key Features

• Asset management: Offers comprehensive tools to monitor, maintain and optimize the performance of assets, helping to extend their lifespan and reduce downtime disruptions.
• Cloud-based: Data is always accessible in real time, allowing teams to collaborate and manage maintenance tasks remotely.

Fracttal One Pros

• Great customer service: Known for their responsiveness and helpfulness during onboarding and ongoing use.
• Easy implementation: A smooth implementation process allows teams to quickly start managing assets without extensive setup.

Fracttal One Cons

• Internet dependency: As a cloud-based solution, it requires a stable internet connection for optimal performance, which can be limiting in low-connectivity environments.
• Work order management limitations: Some users find it challenging to modify or delete work orders once they’ve been created, impacting flexibility.

Fracttal One Price

• Free: Includes limited catalogs of equipment, locations and asset management
• Starter: $229 per month for five users
• Pro: $539 per month for 10 users
• Enterprise: Pricing is available upon request and includes 15 users

Limble – For Ease of Use 

Limble is regarded as one of the easiest predictive maintenance software solutions, with customers frequently praising its user-friendly interface on G2. Designed for simplicity, Limble ensures that maintenance teams can quickly adopt the platform without extensive training. Its intuitive design makes navigating the system a breeze, allowing users to easily access key features, manage tasks and monitor asset performance.

Key Features

• User-friendly interface: Designed with simplicity in mind, making it easy for users to navigate, schedule maintenance and track equipment health without a steep learning curve.

Limble Pros

• Preventive maintenance scheduling: Automates the scheduling of routine maintenance tasks, helping to reduce downtime and extend asset life.
• Easy data filtering: Allows users to quickly filter data for reporting and analysis, streamlining the decision-making process.

Limble Cons

• Search function limitations: The search feature could be more effective, occasionally making it difficult to locate specific information.
• Load time delays: There are reports of slower load times, which can be a minor inconvenience for users who require rapid access to data.

Limble Price

• Basic: Free
• Standard: $28 per user per month
• Premium: $69 per user per month
• Enterprise: Pricing available upon request 

Maintenance Care – For Facility Maintenance 

Maintenance Care is a CMMS tailored for facility maintenance, providing a flexible payment structure in which businesses can choose to pay per facility rather than per user. This approach makes it a more cost-effective option for those managing multiple facilities. Known for its simplicity, Maintenance Care offers an easy-to-use platform that enables teams to manage work orders, track assets and set up a maintenance program effectively.

Key Features

• Intuitive search capability: The software includes an easy-to-navigate search function, allowing users to quickly locate work orders, assets and other maintenance information.
• Work order management: Streamlines the creation, assignment and tracking of work orders, helping maintenance teams stay organized and on top of tasks.

Maintenance Care Pros

• High-level onboarding support: Provides comprehensive support during the onboarding process, ensuring a smooth implementation that helps users get up to speed quickly.
• Ease of use: Designed with simplicity in mind, making it accessible even for those with limited experience in using maintenance software.

Maintenance Care Cons

• Limited filters and customization: Users report a lack of advanced filtering options and customization capabilities for reports and workflows.
• No checklist functionality: The platform does not support checklists for tasks, which can limit the ability to standardize maintenance procedures.

Maintenance Care Price

• Free: Submit and manage work orders
• Work Order Edition: $100 per month with unlimited users
• Enterprise Edition: $185 per month with unlimited users

UpKeep – For On-the-Go Workers

UpKeep is a mobile-first CMMS designed for maintenance teams that need to manage tasks on the go. Its user-friendly mobile interface makes it easy for workers to access asset information, schedule maintenance tasks and report issues from any location. This convenience allows technicians to stay productive in the field, ensuring quick responses to equipment problems and seamless communication with the team.

Key Features

• Asset management: Provides tools for tracking and managing assets, helping teams monitor equipment health and maintenance history.
• Maintenance task scheduling: Allows users to schedule and assign maintenance tasks, ensuring timely upkeep and reducing downtime.
• Real-time reporting: Offers instant access to data on maintenance performance and asset conditions, enabling data-driven decision-making.

UpKeep Pros

• Easy to implement: Known for its quick and straightforward setup, making it accessible for businesses with minimal training requirements.
• Mobile accessibility: The app allows technicians to perform tasks and access information directly from their smartphones or tablets.

UpKeep Cons

• Frequent technical issues: Some users report experiencing regular technical problems, which can disrupt workflow.
• Limited customization: The software lacks advanced customization options for workflows and reporting, which may be a drawback for teams with specific requirements.

UpKeep Price

• Lite: $20 per user per month
• Starter: $45 per user per month
• Professional: $75 per user per month
• Business+: Free trial and pricing available upon request 

Which Predictive Maintenance Software Makes the Most Sense?

All seven predictive maintenance software solutions — Coast, IBM Maximo, Fiix, Fracttal One, Limble, Maintenance Care and UpKeep — bring unique strengths, such as Coast’s QR code-based work order creation and IBM Maximo’s powerful analytics. While some emphasize mobile accessibility or asset management, the real value of a CMMS platform lies in its customization capabilities.

For businesses with specific maintenance requirements, Coast’s ability to tailor workflows, reports and integrations is essential for optimizing performance and results.