5 Best Facility Management Software in 2025 (In-Depth Review)

Unparalleled customization: You can easily rename fields to use the labels and terms your team already knows, making the app more intuitive and reducing the learning curve. This kind of customization helps the software slot effortlessly into your organization’s existing workflows, boosting efficiency and prioritizing user-friendliness.

Manage work orders on the go: Access work orders whenever, wherever from a single dashboard with Coast’s mobile app. Keep an eye on maintenance requests when you’re out of office, check how tasks are progressing, and enable your staff to close out work orders as soon as they’re done right from their mobile device.

Streamlined communication: Coast lets you send messages, announcements, photos, videos and documents right within your work orders, so you don’t have to keep track of messages across multiple platforms. Each chat group includes tools for creating and assigning tasks, checklists and procedures to keep everything organized. Your team gets automatic notifications when tasks are assigned, and you’ll be alerted as soon as they’re completed.

An activity dashboard that does it all: FMX’s activity dashboard offers real-time updates on maintenance tasks, work orders and facility conditions, providing a comprehensive overview of tasks that are ongoing, upcoming or completed. The dashboard also lets you customize the layout to suit you best, while delivering performance metrics and visualizations to help you monitor operational efficiency.

Timely alerts and notifications: FMX provides a host of alerts and notifications to keep you up to speed on the status of work orders. Critical issue alerts let you know when there’s an urgent problem or equipment failure that needs immediate attention, while compliance reminders keep you on track with regulatory standards by notifying you about upcoming deadlines and inspections. Plus, FMX lets you customize notifications, so you get the alerts that matter most to you based on your role and preferences.

Location-based asset mapping: AkitaBox’s location-based asset mapping gives you a high-level view of your assets within a facility or facilities. This feature lets you view and manage assets based on their exact locations, making maintenance and operational tasks a breeze. With a clear visual representation of your assets, you can effortlessly track and maintain equipment, spot potential issues before they arise and proactively plan for future needs. This approach is especially helpful for managing complex facilities, like those in commercial real estate, where precise asset management is key to staying efficient and controlling maintenance costs.

Quality tracking and data: This facilities management solution allows facility managers to track energy consumption of various facilities, helping companies with regulatory compliance and sustainability.

Easy-to-use mobile app: MaintainX software stands out for its ease of use, giving you the power to effortlessly manage facility operations from anywhere. Its capabilities include creating and tracking work orders, assigning tasks and accessing real-time updates. Its user-friendly interface minimizes training time and boosts productivity by enabling data entry on the go.

Intuitive work-order creation: Its simple design makes it easy to create work orders and add procedures and checklists to them.

Advanced analytics: Fracttal’s predictive maintenance harnesses the power of real-time data to help you anticipate and prevent asset failures, reducing machine downtime and extending equipment lifespan with advanced analytics and real-time data.

Robust reporting: Fracttal’s comprehensive reports help identify trends for informed decision-making, leading to better resource management and cost savings.