eMaint Alternatives: Top 7 Maintenance Software Solutions for 2025

Maintenance management software streamlines maintenance operations for maintenance managers and technicians, allowing users to manage work orders, schedule repairs and track equipment all in one place. However, not every computerized maintenance management system (CMMS) software offers the same degree of mobile capabilities. To understand the differences between more traditional maintenance software and mobile-first solutions, let’s compare the apps offered by various eMaint alternatives.

Why Do You Need an eMaint Alternative?

eMaint is a well-known maintenance management software, known especially for its facilities management capabilities across several sites. But you may be seeking alternatives to eMaint that better meet your progress needs. 

With extensive digital mapping tools for tracking site assets, Fluke sensor integration and multisite administration, eMaint excels at enterprise-level operations for your big facility networks. Strengths aside, eMaint falls short in critical areas that modern maintenance teams require. eMaint’s mobile experience, essential for on-the-go maintenance workers, lacks the refinement and advanced features of newer CMMS alternatives. Additionally, you might face challenges with the mobile app’s restricted functionality and cumbersome navigation, which can negatively impact your team’s adoption and efficiency.

You want software that prioritizes mobility and simplicity of use. Your employees constantly move and require quick access to information, so a modern, mobile-first maintenance solution is essential for productivity and smooth operations. You’re looking for an eMaint alternative that combines strong enterprise capabilities with a more user-friendly, mobile-optimized experience to meet the demands of your modern maintenance workforce.

TL;DR on the Best Maintenance Software Alternatives to eMaint

Coast – For QR Code Scanning

Simplify your asset management with Coast’s innovative mobile-first approach that make it a top eMaint alternative. Your maintenance teams can easily access critical information on the go. Coast’s unique QR code functionality instantly lets anyone with a mobile device retrieve complete asset details. Scan a code to get warranty info, maintenance history and procedure info. In short, you don’t have to waste time searching for information with Coast. This intuitive system makes it easy to keep your assets running.

Key Features

• Customizable workflows: Users can customize fields, personalize dashboards and adapt the platform to fit their specific operational processes, so it works exactly how they need it to.
• Enhanced team communication: The built-in messaging system centralizes project-related conversations by letting teams exchange pictures, track progress in real-time and interact directly inside work orders.
• Preventive maintenance scheduling: An automatic scheduling system assigns preventive maintenance activities based on customizable schedules, helping teams remain proactive and increasing equipment lifetime.
• Mobile-first design: To reduce your time on administrative chores, you can access and edit work orders, track parts usage and directly manage assets from your mobile device.
• QR code integration: Scan asset-specific QR codes to access maintenance histories and documentation instantly and create new work orders on the spot.

Coast Pros

• Universal asset accessibility through QR codes
• Highly adaptable workflows and dashboards
• Integrated communication tools
• Strong preventive maintenance scheduling

Coast Cons

• Limited integration options with other systems
• Advanced reporting and analytics features restricted to paid plans

Coast Pricing

• Coast offers a free plan for basic needs and three paid tiers for growing teams. The Starter plan, which includes QR codes and unlimited file storage, begins at $20 per user monthly with annual billing. The monthly Pro plan is personal and includes more sophisticated tools like dashboards and reporting. Larger organizations can contact Coast for custom Enterprise pricing. All paid plans include a seven-day free trial (and annual billing saves 10 percent).

Fiix – For Multisite Management

Fiix’s centralized dashboard allows you to control and monitor maintenance across multiple locations, making it another top alternative to eMaint. It offers quick access to the whole running system. Maintenance crews may replace regular physical visits by implementing standard operating procedures and supervising several sites remotely. Cloud-based technology controls access by location and role and streamlines business, division and facility operations.

Key Features

• Reliable mobile accessibility: Access and manage maintenance tasks from anywhere, with consistent performance across all connected devices and locations.
• Intuitive navigation: Seamlessly move between assets and work orders with a user-friendly interface that makes it easy to find and update information across all sites.
• Standardized workflows: Create and implement consistent maintenance processes across all your locations, ensuring uniform quality and efficiency throughout your operations.
• Real-time KPI tracking: Monitor and compare performance metrics across different sites from a centralized dashboard, including KPI examples like MTTR, MTBF and planned maintenance percentage.

Fiix Pros

• Excellent multisite management capabilities
• User-friendly navigation system
• Standardized processes across locations
• Centralized control and reporting

Fiix Cons

• Time-consuming, data-entry process
• Users report inconsistencies in reporting functionality
• Additional setup time required for multisite configuration

Fiix Pricing

• Fiix offers a free plan and three paid tiers. The Basic plan begins at $45 per user monthly with annual billing (including one free month). With additional capabilities like multisite administration, the Professional plan runs $75 a user monthly. For tailored Enterprise pricing, larger companies can contact Fiix. Every premium subscription provides complete phone and email assistance.

Hippo CMMS – For Working Offline

With Hippo CMMS, external contractors and vendors can secure access to asset details, maintenance histories and documentation through its collaborative platform. Easy information exchange between internal teams and outside vendors helps maintain high service standards. Hippo CMMS is among the top CMMS systems, as the integrated system helps preserve quality criteria throughout all service alliances. 

Key Features

• Contractor and vendor management: While handling vendor billing from a single system, it is easy to exchange pertinent asset information, inspection records and maintenance practices with outside contractors.
• Workflow efficiency tools: Simplify your maintenance work with easy-to-use tools that make tracking every piece of equipment hassle-free.
• Offline functionality: Even without internet access, keep working to allow personnel to access critical data and amend work orders anywhere.

Hippo CMMS Pros

• Solid time-tracking capabilities
• Reliable work order notification system
• User-friendly interface
• Strong offline functionality

Hippo CMMS Cons

• Limited functionality compared to competitors
• Basic reporting capabilities
• Restricted customization options

Hippo CMMS Pricing

• Hippo CMMS offers tiered pricing plans tailored to business needs. Each tier includes bundled Workplace, Asset and Visitor product features with increasing functionality. Contact Eptura’s sales team for custom pricing based on your requirements.

UpKeep – For Templated Procedural Documents

An intuitive interface combines powerful template features to standardize your maintenance documentation, making UpKeep a strong choice among eMaint alternatives. Pre-built templates for work orders and asset maintenance checklists transform your tribal knowledge into clear, accessible procedures. Your team members follow consistent processes through standardized documentation, eliminating knowledge gaps and communication breakdowns when using this substitute to eMaint.

Key Features

• In-app messaging: A built-in communication system lets maintenance teams collaborate directly within the platform, sharing real-time updates and discussing work orders.
• Template-based documentation: A complete system of templates for work orders and maintenance checklists helps standardize your procedures and ensures consistent quality of work.
• Asset management checklists: Pre-built and customizable checklists for different types of assets help maintain consistency in inspection and maintenance procedures.

UpKeep Pros

• Intuitive user interface
• Easy to learn and implement
• Efficient template-based workflow
• Strong documentation capabilities

UpKeep Cons

• Limited customization options for users
• Restricted template modification capabilities
• Basic reporting functionality

UpKeep Price

• UpKeep offers four pricing tiers. The Lite plan costs $20 per user monthly for basic asset tracking and maintenance. The Starter plan is $45 per user monthly and offers added features like preventive maintenance and inventory management. The Professional plan costs $75 per user monthly and offers advanced analytics and offline capabilities. For multisite organizations, contact UpKeep for custom Business+ pricing. All plans include 24/7 support and a free trial.

Brightly Asset Essentials – For Tracking Assets

Brightly Asset Essentials‘ interactive interface and advanced GIS mapping integration put any asset in your hands, offering a convincing substitute for eMaint. Maintenance staff rapidly identify equipment locations and conditions across several sites. Using this eMaint alternative, the interactive mapping system maximizes service routes and reduces travel time, enabling technicians to get to their next job directly.

Key Features

• Mobile image upload: Maintenance technicians can capture and attach photos to work orders and asset records directly from the field, providing visual documentation of asset conditions and completed work.
• GIS mapping system: An interactive mapping interface allows users to review asset locations quickly, assign work orders based on location and manage assets across multiple facilities with improved visibility.
• Location-based work orders: Create and manage work orders using map views, helping reduce technician travel time with accurate asset locations.

Brightly Asset Essentials Pros

• QR code accessibility for quick asset information
• Complete work order management
• Strong mapping capabilities
• Mobile-first approach

Brightly Asset Essentials Cons

• Limited customization options
• Complex workflow navigation
• The user interface needs improvement
• Clunky system processes

Brightly Asset Essentials Pricing

• Brightly uses customized pricing based on organization needs and scale. Contact the sales team for a personalized implementation, training and continuous support estimate. Pricing factors include the number of users, the facilities managed and the modules required.

MaintainX – For a Simple Design

Modern, intuitive mobile features empower your frontline teams to manage maintenance tasks effortlessly through MaintainX, another user-friendly eMaint alternative. Your technicians can quickly capture data and track work orders on their phones, streamlining daily operations. 

Key Features

• Intuitive work order creation: Keep your team’s data organized and uniform with ready-to-use templates.
• Bulk work order management: Streamline your work orders, and save your team time.
• Smart time estimates: AI-powered time estimates based on historical data for work orders help improve planning accuracy and workforce efficiency.
• Mobile collaboration tools: Built-in photo sharing, annotation capabilities and team messaging facilitate quick problem-solving and communication.

MaintainX Pros

• Highly intuitive mobile app interface
• Unlimited work orders in the free version
• Free team messaging capabilities
• Simple template-based workflows

MaintainX Cons

• Third-party integrations lack an intuitive setup
• Limited scheduling functionality
• Basic reporting capabilities
• Restricted customization options

MaintainX Pricing

• MaintainX offers a free Basic plan and three paid tiers. The Essential plan, which includes basic preventive maintenance, starts at $16 per user monthly (with annual billing). The Premium plan, which includes inventory management and API access, is $49 per user monthly (with annual billing). Enterprise plans offer advanced security and multisite features for big companies. All paid plans include 24/7 support and unlimited work orders.

Maintenance Care – For Unlimited Users

Unlike other eMaint alternatives, Maintenance Care allows you to add unlimited users for no extra charge, while competitors charge per user. Having unrestricted access cuts down on shared logins and improves communication and workflow efficiency across teams, making Maintenance Care a great alternative to eMaint.

Key Features

• Complete asset management: Tracking your equipment becomes effortless when you maintain all the essential details — warranty information, specifications and maintenance history — in a centralized location that is easily accessible whenever needed.
• Document management: Attach various forms, including MSDS, training PDFs, safety documentation, and tasks and assets.
• Customizable workflows: Tailor web forms, notes, images and task duration details to match your needs.

Maintenance Care Pros

• Unlimited users with Work Order Edition
• Extensive third-party integrations (including QuickBooks, Wave and Databox)
• Complete asset lifecycle tracking
• Free version available

Maintenance Care Cons

• Complex reporting interface
• Limited customization options
• Only basic preventive maintenance features
• Steep learning curve for new users

Maintenance Care Pricing

• Maintenance Care offers three pricing tiers. The Free Edition includes basic features for up to two users. The Work Order Edition costs $100 per month (with annual billing) and includes unlimited users and work orders. The Enterprise Edition costs $250 per month ($200 introductory price) and includes unlimited users, assets, preventive maintenance and parts inventory. All paid plans include mobile access and detailed reporting.

Choosing the Right eMaint Alternative

Beyond eMaint’s complex system, you can choose from several eMaint alternatives, such as Coast, Fiix, Hippo, UpKeep, Brightly, MaintainX and Maintenance Care. 

With Coast, you’ll get effective QR scanning and highly adaptable workflows that fit your team. In fact, team members can create custom fields and dashboards tailored to their specific equipment types.

Learn how Coast can transform your maintenance team, and book a demo today.