Clocking In / Out Template

Track when employees start and end their shifts from their phone. This template gives hourly and field teams one time card per shift, with a built-in clock that starts when the card is created and stops when the employee clocks out.

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Riverside Ops
Clocking In / Out
Shift Schedule
Task Management
All Time Cards6 open · 38 completed this week MRJLTKAll Time CardsClock in
AskSearchFilterSort
Employee
Timer
Clock In
Status
MRMaria Reyes
0d 6h 12m 08sClock Out
Today, 5:58am
Open
JLJordan Lee
0d 4h 58m 41sClock Out
Today, 7:12am
Open
TKTomas Kane
0d 5h 40m 13sClock Out
Today, 6:30am
Open
ASAna Silva
0d 8h 04m 22sClock In
Yesterday, 2:00pm
Completed
RORafael Ortiz
0d 8h 29m 05sClock In
Yesterday, 6:01am
Completed

How the Clocking In / Out Workflow Works

Clock in

An employee creates a time card and the Time Clock starts. Employee is filled in with the person who created the card, and they can add an optional clock-in photo.

Time card · Maria ReyesOpen
EmployeeMRMaria Reyes
Clock InToday, 5:58am
Imageclock-in-photo.jpg

Work the shift

The card stays Open while the clock runs. Employees add Notes about the shift as they go.

Time ClockOpen
Elapsed06:12:08Clock InClock Out
NotesCovered prep for J. Lee until 7:15am

Clock out

The employee taps Clock Out on the Time Clock to stop the timer, then marks the card Completed.

Time card · Ana SilvaCompleted
Clock InYesterday, 2:00pm
Clock OutYesterday, 10:04pm
Elapsed8h 04m
StatusCompleted

Benefits of This Clocking In / Out Workflow

  • Accurate start and end times

    Time is recorded by the clock itself, not written down after the fact.

  • Each employee sees their own hours

    My Time Cards shows each person only their own cards.

  • Managers see the whole team

    All Time Cards lists every card with its elapsed time, and the Calendar View shows shifts by day.

What’s Included in This Workflow

Time card records

Name, Status, Time Clock with Clock In and Clock Out buttons, Employee, Notes, and Image.

  • Time Clock
  • Employee
  • Notes
  • Image

Four views

All Time Cards, My Time Cards, Assignee List, and a Calendar View.

  • All Time Cards
  • My Time Cards
  • Assignee List
  • Calendar View

Status button

An Update Status button to move a card from Open to Completed.

  • Open
  • Completed

Customize the Workflow for Your Team

Add fields for job site, task, or break time, and require a clock-in photo if your team needs proof of attendance. Pair it with the Shift Schedule Calendar template to compare scheduled shifts with hours worked. Coast AI can add a calculated hours field, a weekly timesheet view, or an alert when a card is left open too long.

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FAQs About Clocking In / Out

What happens when I add this workflow to Coast?

Coast creates a Clocking In / Out workspace with time card fields, a Time Clock with Clock In and Clock Out buttons, four views, and automations that start the clock when a card is created.

How can Coast AI help with this workflow?

Coast AI can add fields and views, and answer questions from time card data, such as who worked the most hours this week.

Can employees clock in from their phone?

Yes. Employees create a time card and use the Clock In and Clock Out buttons from the Coast mobile app.

Can I export hours for payroll?

Yes. Export time cards from the All Time Cards view, or ask Coast AI to add a calculated hours field first.

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