Restaurant Maintenance Software

Restaurant maintenance software (sometimes called a CMMS) is a digital platform that helps restaurant teams manage equipment repairs, preventive maintenance schedules, asset tracking and work orders. It centralizes information about critical equipment like walk-in coolers, fryers, dish machines and HVAC systems to reduce downtime and improve food safety compliance.

Restaurants operate on tight margins and high equipment utilization. Without structured maintenance tracking, teams rely on memory, paper logs or text messages — which leads to missed preventive maintenance, recurring breakdowns and costly emergency repairs. Maintenance software improves uptime, reduces food spoilage risk and protects against health code violations.

Restaurants should track high-risk and high-cost assets including:

• Walk-in coolers and freezers
  
• Reach-in refrigerators
  
• Ice machines
  
• Dishwashers
  
• Fryers and ovens
  
• HVAC and make-up air systems
  
• Hood and fire suppression systems
  

Tracking maintenance history helps identify repeat failures and replacement timing.

Preventive maintenance addresses common failure points before breakdowns occur — such as cleaning condenser coils, replacing door gaskets or deliming dish machines. By scheduling recurring inspections and tracking completion, restaurants can prevent emergency repairs that disrupt service and cause revenue loss.

Yes. Multi-unit restaurant groups use maintenance software to standardize workflows across locations, monitor PM compliance, track repair trends and centralize vendor coordination. This ensures consistency and reduces operational risk across the entire portfolio.

Maintenance software like Coast documents equipment inspections, temperature logs and fire suppression servicing — creating digital records that can be referenced during health inspections or insurance audits.