MaintainX Alternatives: Try These 5 CMMS Solutions Instead

A computerized maintenance management system (CMMS) is used by maintenance teams large and small to easily and efficiently get maintenance work done. Think of it like a digital toolkit for keeping all your maintenance tasks organized, giving you a clear picture of what needs to be done and what’s currently in the works, helping you keep track of everything from vehicles and machinery to communication systems and infrastructure. 

Instead of managing multiple spreadsheets or scattered notes to stay on top of things, working with a CMMS means having a system that simplifies the whole maintenance process. Whether you’re in manufacturing, oil and gas, power generation or construction, a CMMS is a game-changer for managing physical assets, making sure equipment stays in good working order and reducing downtime. 

CMMS software acts as a single source of truth for all facility and maintenance information and operations, giving you real-time updates on all your assets from one centralized system.

Why Do You Need a MaintainX Alternative?

MaintainX is a maintenance management software solution designed to revolutionize how businesses handle their maintenance operations. It is strategically positioned to cater to a diverse range of industries that include manufacturing, facility management, food and beverage, hospitality, education and schools, clubs and associations, and property maintenance.

Unlike traditional paper-based or spreadsheet-driven methods, MaintainX is similar to lots of CMMS software available in that it offers a comprehensive digital platform that empowers organizations to streamline their maintenance processes, enhance efficiency and maximize the lifespan of their assets. One of the best things about MaintainX is how easy it is to use. Work order templates come prefilled with essential information, so you can create work orders for routine maintenance tasks in just a few clicks. 

Alternatively, the app has been said to lack customization abilities, which can be frustrating if you want greater control over work order creation and management of assets. After all, most maintenance teams have unique pain points that require a software that can be molded to meet their exact needs. Plus, some of MaintainX’s more advanced features are only available at the enterprise level, and customers have even reported that performance issues can occur when the app is busy.

Before investing in a software and integrating it with the rest of your tech stack, it’s important to explore all your options. Throughout this article, we’ll compare MaintainX to other CMMS alternatives making it easy to figure out which is the best option to meet your needs.

TL;DR on the Best CMMS Software Alternatives to MaintainX

Coast – For Tailored Workflow Options

Coast offers an intuitive solution for teams looking to streamline their work order management. Its user-friendly interface combined with the integration of handy QR codes simplifies the process for maintenance teams. By scanning a QR code, team members can instantly generate work orders, making sure each task is logged and managed efficiently.

Whether you need to adjust the steps in a maintenance process or create custom forms, Coast provides the flexibility to adapt the app to your requirements. Users can tailor workflows to fit the specific needs of their operations, making it a versatile tool for various industries.

Communication within maintenance teams is also made effortless with Coast’s built-in messaging and photo upload features. Team members can communicate directly within work orders, ensuring that all relevant information is accessible in one place. This functionality minimizes the risk of miscommunication and helps maintain a clear record of all interactions.

The app also allows users to set up recurring reminders for preventive maintenance tasks so that necessary upkeep is never overlooked. This proactive approach not only helps in reducing unexpected breakdowns but also extends the lifespan of equipment.

Coast Pros

• QR codes facilitate the creation of work orders and simplify task management
• Customizable workflows mean the app adapts to your needs
• Communication features foster collaboration, making sure everyone’s on the same page 

Coast Cons

• Certain native integrations are limited
• Reporting is limited to paid plans

Coast Price

• Free plan is available with unlimited messages and chat support
• Starter plan is available for $20 a month per user
• Pro plan is available for $39 a month per user
• Contact Coast directly for Enterprise plan quotes 

UpKeep – For Intuitive Design and Navigation

UpKeep stands out because of its simple and intuitive user interface, especially on mobile devices. The app’s design is clean and minimalistic, featuring a crisp, white interface that makes it ultra-usable for even the most tech-challenged team members. 

Like Coast, UpKeep offers an in-app messaging option, facilitating communication between team members. With messaging built right into the platform, users can keep all communications about work orders and maintenance tasks in one place, eliminating the need to juggle multiple external tools to stay connected. They can discuss tasks, share updates and resolve issues in real-time, all without having to leave the app. 

UpKeep’s user-friendly design and practical features make it a strong contender for organizations seeking a straightforward maintenance management solution. While it excels in ease of use and communication, the limited customization options may be a drawback for those needing more tailored workflows, though

UpKeep Pros

• The app’s simple, intuitive interface makes it easy for all users to navigate
• In-app messaging keeps team communication in one place
• Templated work procedures and checklists keep tasks on track 

UpKeep Cons

• Reduced analytics abilities including downtime tracking
• Lack of customization options limit its adaptability to specific organizational needs

UpKeep Price

• Free trials are available
• Lite plan is available for $20 a month per user
• Starter plan is available for $45 a month per user
• Professional plan is available for $75 a month per user
• Users need to call for Enterprise plan quotes 

Hippo CMMS – For Easy Collaboration With Third-Party Vendors

From streamlining maintenance management, to collaborating with contractors and vendors, Hippo has your back. The platform makes it easy for users to assign work orders, track progress and communicate with external partners, all in one place. This streamlined approach not only saves time but also cuts down on miscommunication and mistakes. Plus, Hippo boosts workflow by bringing all maintenance activities together. With everything from asset management to work order tracking at your fingertips, your team can work more efficiently and respond to issues in a timely manner.

Hippo’s offline capabilities lets you and your team keep working even when you don’t have internet access. This is especially beneficial for teams working in remote locations or areas with unreliable connectivity, ensuring that maintenance tasks can be logged and managed without interruption.

Hippo Pros

• Time tracker helps organizations keep track of time spent on each task
• Work-order notifications instantly inform team members and contractors about new tasks, preventing delays and making sure tasks get completed on time

Hippo Cons

• Limited reporting functionality makes it challenging to get a clear view of overall operations
• Lack of customization may limit users with specific operational needs

Hippo Price

• Starter plan is available for $39 a month per user
• Plus plan is available for $69 a month per user
• Professional plan is available for $99 a month per user
• Contact Hippo directly for Enterprise plan quotes 

Fiix – For Easy Data Extraction

Fiix is designed to simplify maintenance management with an emphasis on ease of use, particularly through its mobile app. Push notifications make sure that users are informed of important updates, even when they’re away from their desks. This real-time alert system helps streamline workflow by keeping everyone in the loop.

Fiix’s powerful search tool grants users quick access to assets and parts, which is useful for teams that need to locate specific items or records in a large database. Like Coast, Fiix also allows users to upload images directly to work orders and asset records while in the field. This functionality is particularly useful for documenting equipment conditions, providing visual evidence of completed tasks or highlighting issues that require attention.

Fiix’s ease of use and effective data management features make it a solid option for those seeking a straightforward and reliable CMMS tool.

Fiix Pros

• Easy to extract data, facilitating data-driven decision-making
• Push notifications and mobile alerts inform team members of overdue tasks, improving task prioritization

Fiix Cons

• May be difficult to configure requiring more time to set up off the bat
• Absence of a user-friendly interface can make navigating the app more challenging
• Lack of extensive customization options may be a drawback for users looking for more tailored solutions

Fiix Price

• Free plan is available with unlimited service requests
• Basic plan is available for $45 a month per user
• Professional plan is available for $75 a month per user
• Contact Fiix directly for Enterprise plan quotes 

Limble – For Completing Work Orders in Offline Mode

Limble provides on-the-go access to maintenance information. Whether you’re in a remote location or dealing with an unreliable internet connection, Limble keeps the ball rolling. Users can access critical information, log work orders and update statuses even when they’re offline, so you can maintain productivity even in challenging environments.

One of Limble’s key features is its automated workflows and status updates, ensuring that tasks move seamlessly from request to completion. Users can easily manage work orders, track progress and update statuses in real-time once they regain internet access, making the transition between online and offline modes smooth and efficient.

Real-time communication is another strong suit of Limble, with the mobile app providing instant access to all necessary information. Limble also supports over 33 languages, making it a versatile tool for global teams or organizations with a multilingual workforce.

Limble Pros

• Access to maintenance information on the go without requiring internet access 
• Automated workflows and real-time updates keep tasks on track, even in offline mode
• Multilingual support caters to a diverse user base, which is ideal for international teams 

Limble Cons

• Lacks extensive customization options which limits its adaptability to specific organizational needs
• Lack of label and printing options for barcode scanning

Limble Price

• Basic plan is free and includes unlimited work orders and real-time communication
• Standard plans is starting at $28 a month per user
• Premium plans starting at $69 a month per user
• Users need to call for Enterprise plan quotes 

How These MaintainX Alternatives Can Work for Your Business

Whether you’re in the market for a straightforward CMMS solution that’s easy to use or one that offers more customization, there’s guaranteed to be a tool out there that will work for you. Choosing a CMMS with more customization options can revolutionize your maintenance operations. With tailored workflows, teams can adapt the software to meet your specific needs, streamline communication and ensure efficiency. 

By weighing up your options and exploring alternatives to MaintainX, you can find a solution that truly aligns with the needs of your organization, improving productivity and asset management across the board.

See how a customizable CMMS like Coast can help you streamline operations by signing up for a free trial!