7 Best Fleet Maintenance Software Solutions for 2025 (Reviews)

How do businesses keep an entire fleet of trucks or cars operational at any given time? The answer is fleet maintenance software. This digital tool not only works as a fleet management system that stores information about the assets you own, but it also tracks vehicle maintenance, sending reminders when vehicle inspections are due and providing real-time data that helps you stay ahead of breakdowns that result in costly repairs.

While there are several fleet management options from which to choose, these seven are the best if you want to combine fleet asset management and vehicle maintenance into one user-friendly system that your entire team can access from their mobile devices.

Our Top Picks

1

Best Option

For customizable preventive maintenance

Try for Free

2

For asset cost traccking

3

For vehicle service reminders

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

What Makes the Best Fleet Maintenance Software?

Fleet maintenance software helps businesses manage upkeep of their vehicles by making it easy to schedule all fleet maintenance tasks, from routine checks to significant repairs. But when comparing different software, it’s helpful to look at how each handles preventive maintenance requests.

Quality fleet maintenance software should allow users to include manufacturer checklists and standard operating procedures directly in preventive maintenance assignments. Plus, the software should be customizable to address the different needs and pain points of your maintenance team. It should also adapt to your specific requirements, whether you manage a small or large fleet, and it helps if the fleet management solution can also integrate seamlessly with other business tools.

Lastly, effective fleet maintenance also relies on software that is scalable, growing with your fleet and adapting to new challenges.

	Best for	Standout Feature	Pricing
	Customizable preventive maintenance	Mobile work order management that empowers the on-the-go maintenance workforce	Free plan available; paid plans from $20/month per user
	Asset cost tracking	Total cost of ownership (TCO) tracking via fuel, service and expense management	From $4/month per vehicle
	Vehicle service reminders	Digital inspections with custom checklists for fleet regulatory compliance	From $6/month per vehicle
	Comprehensive reporting	Global CMMS with extensive scalability and language support	From $69/month per user for a 3-person plan
	Maintenance scheduling	Intuitive preventive maintenance calendar that is consistently rated easiest-to-use	Contact for details
	Seamless integrations	Work request portal allowing anyone to submit an issue easily	From $20/month per user
	Compliance management	Customizable fleet inspection forms that streamline compliance and pre/post-trips	Free plan available; paid plans from $5/month per vehicle

Top 7 Fleet Maintenance Software Solutions

We compiled an overview of what you need to know about each fleet maintenance software, so you can make the best investment for your business.

1. Coast: For Customizable Preventive Maintenance

For Customizable Preventive Maintenance

34

out of 35

Ease of Use

5

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

5

Customer Support

5

Pricing

5

Current Reviews

5

We’ve said it before, and we’ll say it again: Fleet maintenance software should adapt to your specific needs. Coast offers customizable fields throughout its app, allowing users to manage maintenance operations their way. Users can create work orders, manage asset inventory and schedule preventive maintenance using their company’s internal language with as much or as little detail as needed.

Key Features

• Customizable workflows for tailored maintenance strategies

• Automated preventive maintenance notifications

• User-friendly dashboards highlighting tasks for individual technicians and assets

Pros & Cons

Pros

• Ability to attach documents, procedures and images to assets and work orders
• In-app communication within work orders through messaging and photo uploads
• Highly adaptable to various fleet maintenance needs

Cons

• Limited integrations with third-party software
• Advanced reporting features are only available with a paid subscription

Current Review

Return on Investment Made Within First Quarter of Use

The communication it provides between operations and maintenance and the other departments. There's no getting away from tasks, and nothing slips through for non-maintenance staff to request. I have to say, from the implementation side, it was probably one of the easiest softwares we’ve ever rolled out. The cost per feature you receive is fantastic and all that money goes to keeping our assets running and minimizing lost time.

Jeremy C., COO, Mid-Market Business

Best CMMS Software Coast vs. UpKeep Coast vs. MaintainX

Pricing

Free - $0 / user / month

• Unlimited Work Orders
• 5 Repeating Work Orders
• Real-Time Messaging
• 7-Day History
• File Uploads Up to 3 MB

Starter - $20 / user / month

• Unlimited History
• Unlimited Repeating Work Orders With Procedures
• Unlimited Request Users
• No Limits on File Uploads
• Workspace Permissions
• Time & Cost Tracking
• 5 Workflow Automations

Pro - $49 / user / month

• Full Workflow Customization
• Reporting Analytics
• Unlimited Customizable External Work Request Forms
• Unlimited Custom Dashboards
• Automated Downtime Tracking
• 30 Workflow Automations
• Implementation, Setup & Training

2. Fleetio: For Asset Cost Tracking

For Asset Cost Tracking

24

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

2

Customer Support

4

Pricing

3

Current Reviews

4

Fleetio offers a complete asset management system for tracking fleet operations and costs. The platform allows users to consolidate vehicle, equipment and tool data in one place. It provides a detailed analysis of individual asset expenses and performance, enabling users to track the total cost of ownership for each vehicle.

Key Features

• Configurable asset inventory for vehicles, equipment and tools

• Detailed asset information, including costs, inspection history and maintenance records

• VIN decoding to gather vehicle specifications automatically

• Preventive maintenance scheduling and work order management

Pros & Cons

Pros

• Intuitive, user-friendly interface that's easy to learn and use
• Strong integration capabilities with telematics providers, maintenance shops and fuel card providers
• Fuel management and expense tracking

Cons

• Some users report challenges with the initial implementation
• Some advanced features require additional add-ons

Current Review

Best to Track Fleet & Manage

Fleetio is a comprehensive fleet management software solution designed to streamline operations, enhance maintenance workflows and provide actionable insights for businesses of all sizes. Trusted by thousands of organizations worldwide, Fleetio has become a leading choice for fleet optimization.

Budhram B., Team Leader Logistics Rajasthan, Small Business

Honest Fleetio Review

Pricing

Essential - $4 / vehicle / month

• Vehicle Inventory Management
• Up to 10 Vehicle Groups
• Service Programs
• Service Reminders
• Manual Service Entries

Professional - $7 / vehicle / month

• Vehicle Assignment Scheduling
• Up to 100 Vehicle Groups
• Up to 4 Levels of Subgroups
• Issue Management
• Faults

Professional - $10 / vehicle / month

• Unlimited 100 Vehicle Groups
• Unlimited Subgroups
• Service Program Automations
• Service Tasks With Parts & Labor
• Tire Management

3. AUTOsist: For Vehicle Service Reminders

For Vehicle Service Reminders

28

out of 35

Ease of Use

5

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

5

Pricing

4

Current Reviews

3

AUTOsist provides fleet maintenance software designed to simplify vehicle management. It offers work order management, preventive maintenance scheduling and mobile app access. It’s especially known for helping businesses keep track of service reminders and streamline maintenance tasks. 

Key Features

• Maintenance tracking and reminders

• Fuel management

• GPS tracking integration

• Inspection checklists

Pros & Cons

Pros

• Effective mobile app for managing fleets
• Excellent customer service and quick response to requests
• User-friendly interface and intuitive design

Cons

• Mobile apps can be buggy at times
• The filter function doesn't always order assets correctly
• Correcting data entry mistakes can be cumbersome

Current Review

Fleet Management Made Easy

The best thing about Autosist is the all-in-one fleet management encompassment. It keeps up with things that can get forgotten about, like preventative maintenance schedules and service history tracking. The software does digital inspections and helps build custom checklists for items marked not in proper working order. It helps keep up with fuel management, trip logs, work orders and can set all kinds of reminders. This is the best fleet management software on the market right now; any firm with equipment or a fleet needs this. Such an awesome app.

Trey W., Performance Improvement, Small Business

Pricing

All-in Maintenance Package - $6 / vehicle / month

• Unlimited Users & Devices
• Maintenance Reminders & Scheduling
• Factory Maintenance Schedules & Recalls
• Preventative Maintenance Work Orders
• Custom DVIR Digital Inspection Forms

All-in Maintenance Package + GPS & Telematics - $28 / vehicle / month

• GPS Tracking With Geofencing
• DTC Engine Code Alerts
• Real-Time Driving Behavior Metrics
• Automatic Mileage-Based Work Orders
• Driver Scorecards

Maintenance Package + GPS & Telematics + Safety Cameras - $55 / vehicle / month

• Dual-Facing In-Cab HD Safety Cameras
• In-Cab Alerts
• Live Camera Feed
• AI Video Telematics
• Driver Behavior Metrics

4. eMaint: For Comprehensive Reporting

For Comprehensive Reporting

24

out of 35

Ease of Use

3

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

2

Current Reviews

4

eMaint helps businesses streamline maintenance operations across various industries and is known for its extensive reporting capabilities. The platform supports work order assignments, asset management and preventive maintenance scheduling. Users can track and monitor fleets of any size, making it versatile for different needs. And its reporting features allow detailed data analysis, helping managers create custom charts and graphs. 

Key Features

• Work order management

• Asset tracking and hierarchies

• Interactive Plans tool for visualizing maintenance data

Pros & Cons

Pros

• User-friendly interface
• Strong reporting and analytics capabilities
• Multisite, multicurrency and multilingual support

Cons

• Labor-intensive customization and data-entry processes
• A learning curve for new users
• Limited formatting options for some features

Current Review

Balancing Strengths & Opportunities in eMaint X5

eMaint has a strong foundation of essential skills, particularly its calendar-based preventive maintenance practices. When it’s working, it is a great tool that effectively lays out the information it’s being fed. The reports are also a great tool to visualize the day-to-day operations. I'm a big fan of how it's possible to separate and visualize the corrective versus preventive work done on each asset.

Adrian L, Project Engineer, Mid-Market Business

Honest eMaint Review eMaint Alternatives Coast vs. eMaint

Pricing

Team - $69 / user / month (3 users)

• Standard CMMS Features
• Unlimited Helpdesk Support
• Software Updates & Upgrades
• 24/7 Online Training
• Access on Mobile Devices

Professional - $85 / user / month (3 or more users)

• Advanced Feature Set
• Dedicated Account Management
• Interactive Image Mapping
• Automated Workflows
• Work Request Options

Enterprise - Custom Quote

• Unlimited Work Request User Logins
• Access to Web API
• Senior Customer Success Manager
• Single Sign-On
• Multi-Site Toolkit

5. Limble: For Maintenance Scheduling

For Maintenance Scheduling

25

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

Limble excels in maintenance scheduling, offering intuitive tools for creating, tracking and prioritizing work orders efficiently. Its mobile and desktop design look and act similarly, making it easy for team communication between those working in an office and those out in the field.

Key Features

• Easy-to-use work order management system

• Preventive maintenance scheduling

• Asset tracking and optimization

Pros & Cons

Pros

• User-friendly interface
• Straightforward implementation process
• Real-time work order tracking

Cons

• Frequent login issues, causing wasted time reloading work orders
• Some users find setting up maintenance intervals challenging, especially for hour meter readings
• Limited customization options for specific industry needs

Current Review

Limble Onboarding

Implementation went very smoothly; our customer support manager was very helpful and helped us reach our expectations. Also, the online support team was very helpful — if they didn't have an answer, they would dig deeper to find a solution. The videos helped with importing from our old system.

Lori G., Maintenance Planner, Mid-Market Business

Honest Limble Review Limble Alternatives Coast vs. Limble

6. UpKeep: For Seamless Integrations

For Seamless Integrations

26

out of 34

Ease of Use

4

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

2

Customer Support

4

Pricing

3

Current Reviews

4

UpKeep distinguishes itself by seamlessly integrating with various GPS and IoT products, providing a complete overview of fleet maintenance operations. Its third-party integrations are helpful for organizations that already use certain software solutions as part of their daily workflow.

Key Features

• Real-time vehicle location syncing

• Automated work order generation based on GPS data and vehicle diagnostics

• Analytics and reporting features for data-driven decision-making

Pros & Cons

Pros

• Offers easy integrations with IoT sensors for real-time monitoring
• Automated maintenance triggers
• Some integrations, like with Azuga, are offered at no additional cost

Cons

• Limited customization options for organizations with specific needs
• Comprehensive features can be overwhelming for new users
• Some users report occasional technical issues

Current Review

Innovating Our Maintenance Process

Upkeep has been great to work with; the ease of use is what I like the most. I am able to manage and have visibility across the entire enterprise, which makes work a lot simpler.

AR S., Engineering Application Manager, Mid-Market Business

Honest UpKeep Review UpKeep Alternatives MaintainX vs. UpKeep

Pricing

Lite - $20 / user / month

• Unlimited Work Orders
• Custom Tasks
• Unlimited Request User Licenses
• Asset Management
• 24/7 Phone, Email, Chat Support

Starter - $45 / user / month

• Preventive Maintenance Optimization
• Custom Checklists
• Inventory Management / Costing
• Time & Manpower Tracking
• 30-Day Analytics & Reporting

Professional - Contact for Pricing

• Multiple Inventory Lines
• Signature Capture
• Customizable Request Portal
• Mobile Offline Mode
• Advanced Analytics & Reporting

7. Whip Around: For Compliance Management

For Compliance Management

27

out of 35

Ease of Use

4

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

4

Current Reviews

5

Whip Around offers similar asset and maintenance management features as the other software solutions on this list. But it also specializes in compliance management, offering DOT-compliant forms that are easily accessible through its mobile app.

Key Features

• Mobile-friendly DOT-compliance forms for easy data access

• Detailed equipment tracking and checklists

• E-signature tool for job sign-offs

Pros & Cons

Pros

• Easy setup and onboarding process
• User-friendly dashboard for drivers
• Preventative maintenance scheduling

Cons

• Lacks easily accessible location information
• No fuel management feature
• Some users report that the app occasionally fails to record inspections (mentioned as a "known bug")

Current Review

Best Fleet Maintenance Experience for Me

I really love and appreciate Whip Around. The company is digitally organized, and it helps many drivers to finish the DVIRs.

Jessica G., AI Trainer & Reviewer (Trilingual), Small Business

Pricing

Basic - $0 / vehicle / month

• Up to 1 Asset
• Up to 1 User
• Fuel Management
• Defect Management
• Inspection Compliance

Standard - $5 / vehicle / month

• Unlimited Users
• Asset Profiles
• Teams
• Customized Forms & Templates
• Dashboards & Reporting

Pro - $9 / vehicle / month

• Maintenance Schedules
• Service History
• Cost & Time Tracking
• Parts & Inventory Management
• Mechanic Profiles

Make Fleet Maintenance Easy With Coast

From cost tracking with Fleetio to compliance management with Whip Around, the market offers a wide range of fleet maintenance solutions. However, Coast stands out with its incredible customization options. 

Unlike competitors with limited features, Coast adapts to your specific needs, whether you’re managing a small fleet or a large operation. With its user-friendly interface, flexible workflows and all-around functionality, the software is a top choice for fleet maintenance management. Experience the difference with Coast’s free trial today.