7 Best Fleet Maintenance Software for 2026 (In-Depth Reviews)

Keeping a fleet operational isn’t just about fixing vehicles when they break. It’s about preventing breakdowns before they negatively impact your business.

For teams relying on spreadsheets, whiteboards or disconnected fleet tools, maintenance quickly turns reactive. Inspections get missed. Service intervals slip. Vehicles stay on the road longer than they should — until a preventable failure forces them off it.

Fleet maintenance software helps solve these problems. The right platform centralizes vehicle data, preventive maintenance schedules, inspections and work orders to help teams stay ahead of failures.

But not all fleet maintenance software is built the same. Some tools focus heavily on GPS tracking and treat maintenance as secondary. Others offer powerful reporting but slow down technicians with complex workflows.

In this guide, we compare the solutions for fleet maintenance teams and break down what each one does best to help reduce downtime.

Our Top Picks

1

Best Option

For customizable preventive maintenance

Try for Free

2

For asset cost traccking

3

For vehicle service reminders

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

What Makes the Best Fleet Maintenance Software?

Fleet maintenance software should do more than log service history. The best platforms help teams prevent failures, extend vehicle life and control maintenance costs across the entire fleet.

Based on real-world fleet operations, the strongest fleet maintenance software consistently solves five core problems:

1. Reactive vehicle maintenance: Look for preventive maintenance scheduling tied to mileage, engine hours or time — not just calendar reminders.
2. Missed inspections and compliance risk: Digital inspection forms, standard operating procedures and manufacturer checklists ensure critical checks don’t fall through the cracks.
3. Poor visibility into vehicle costs: Total cost of ownership tracking shows which vehicles are draining budgets through fuel, repairs and downtime.
4. Disconnected teams in the field: Mobile-first work orders and real-time updates keep drivers, technicians and managers aligned.
5. Software that doesn’t scale with the fleet: As fleets grow, the software should adapt — supporting more vehicles, locations and workflows without becoming more difficult to use.

When comparing fleet maintenance software, prioritize tools that make preventive maintenance easy to execute in the field — not systems that bury critical tasks behind dashboards no one checks daily.

	Best for	Standout Feature	Pricing
	Customizable preventive maintenance	Mobile work order management that empowers the on-the-go maintenance workforce	Free plan available; paid plans from $20/month per user
	Asset cost tracking	Total cost of ownership (TCO) tracking via fuel, service and expense management	From $4/month per vehicle
	Vehicle service reminders	Digital inspections with custom checklists for fleet regulatory compliance	From $6/month per vehicle
	Comprehensive reporting	Global CMMS with extensive scalability and language support	From $69/month per user for a 3-person plan
	Maintenance scheduling	Intuitive preventive maintenance calendar that is consistently rated easiest-to-use	Contact for details
	Seamless integrations	Work request portal allowing anyone to submit an issue easily	From $20/month per user
	Compliance management	Customizable fleet inspection forms that streamline compliance and pre/post-trips	Free plan available; paid plans from $5/month per vehicle

Top 7 Fleet Maintenance Software Solutions

We compiled an overview of what you need to know about each fleet maintenance software, so you can make the best investment for your business.

1. Coast: For Customizable Preventive Maintenance

For Customizable Preventive Maintenance

34

out of 35

Ease of Use

5

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

5

Customer Support

5

Pricing

5

Current Reviews

5

Why Coast Is a Top Fleet Maintenance Solution

Most fleet maintenance software is built around tracking vehicles, not executing maintenance. That works fine until preventive tasks start slipping and technicians stop updating the system because it’s too rigid or time-consuming.

Coast takes a different approach. Instead of forcing fleets into fixed vehicle templates, Coast lets teams customize maintenance workflows around how they actually operate — whether that’s mileage-based inspections, time-based service,= or asset-specific checklists.

During testing, what stood out was how easy it was to standardize preventive maintenance without slowing down the field. Maintenance tasks can include SOPs, checklists, photos,= and real-time messaging — all inside the work orders technicians already use on their phones.

Compared to fleet-centric platforms, Coast is less about dashboards and more about execution. Teams that manage mixed assets — trucks, trailers, equipment and facilities — benefit from using one system instead of juggling separate tools.

That flexibility makes Coast especially effective for:

• Fleets that want preventive maintenance teams actually complete
• Operations managing vehicles + non-vehicle assets
• Teams tired of software that requires heavy configuration to get value

For teams focused on preventing breakdowns, improving compliance and simplifying maintenance execution, Coast stands out as a highly adaptable fleet maintenance software solution.

Key Features

• Customizable workflows for tailored maintenance strategies

• Automated preventive maintenance notifications

• User-friendly dashboards highlighting tasks for individual technicians and assets

Pros & Cons

Pros

• Ability to attach documents, procedures and images to assets and work orders
• In-app communication within work orders through messaging and photo uploads
• Highly adaptable to various fleet maintenance needs

Cons

• Limited integrations with third-party software
• Advanced reporting features are only available with a paid subscription

Current Review

Return on Investment Made Within First Quarter of Use

The communication it provides between operations and maintenance and the other departments. There's no getting away from tasks, and nothing slips through for non-maintenance staff to request. I have to say, from the implementation side, it was probably one of the easiest softwares we’ve ever rolled out. The cost per feature you receive is fantastic and all that money goes to keeping our assets running and minimizing lost time.

Jeremy C., COO, Mid-Market Business

Best CMMS Software Coast vs. UpKeep Coast vs. MaintainX

Pricing

Free - $0 / user / month

• Unlimited Work Orders
• 5 Repeating Work Orders
• Real-Time Messaging
• 7-Day History
• File Uploads Up to 3 MB

Starter - $20 / user / month

• Unlimited History
• Unlimited Repeating Work Orders With Procedures
• Unlimited Request Users
• No Limits on File Uploads
• Workspace Permissions
• Time & Cost Tracking
• 5 Workflow Automations

Pro - $49 / user / month

• Full Workflow Customization
• Reporting Analytics
• Unlimited Customizable External Work Request Forms
• Unlimited Custom Dashboards
• Automated Downtime Tracking
• 30 Workflow Automations
• Implementation, Setup & Training

2. Fleetio: For Asset Cost Tracking

For Asset Cost Tracking

24

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

2

Customer Support

4

Pricing

3

Current Reviews

4

Why It's a Top Fleet Maintenance Solution

Fleetio offers a complete asset management system for tracking fleet operations and costs. The platform allows users to consolidate vehicle, equipment and tool data in one place. It provides a detailed analysis of individual asset expenses and performance, enabling users to track the total cost of ownership for each vehicle.

Key Features

• Configurable asset inventory for vehicles, equipment and tools

• Detailed asset information, including costs, inspection history and maintenance records

• VIN decoding to gather vehicle specifications automatically

• Preventive maintenance scheduling and work order management

Pros & Cons

Pros

• Intuitive, user-friendly interface that's easy to learn and use
• Strong integration capabilities with telematics providers, maintenance shops and fuel card providers
• Fuel management and expense tracking

Cons

• Some users report challenges with the initial implementation
• Some advanced features require additional add-ons

Current Review

Best to Track Fleet & Manage

Fleetio is a comprehensive fleet management software solution designed to streamline operations, enhance maintenance workflows and provide actionable insights for businesses of all sizes. Trusted by thousands of organizations worldwide, Fleetio has become a leading choice for fleet optimization.

Budhram B., Team Leader Logistics Rajasthan, Small Business

Honest Fleetio Review

Pricing

Essential - $4 / vehicle / month

• Vehicle Inventory Management
• Up to 10 Vehicle Groups
• Service Programs
• Service Reminders
• Manual Service Entries

Professional - $7 / vehicle / month

• Vehicle Assignment Scheduling
• Up to 100 Vehicle Groups
• Up to 4 Levels of Subgroups
• Issue Management
• Faults

Professional - $10 / vehicle / month

• Unlimited 100 Vehicle Groups
• Unlimited Subgroups
• Service Program Automations
• Service Tasks With Parts & Labor
• Tire Management

3. AUTOsist: For Vehicle Service Reminders

For Vehicle Service Reminders

28

out of 35

Ease of Use

5

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

5

Pricing

4

Current Reviews

3

Why It's a Top Fleet Maintenance Solution

AUTOsist provides fleet maintenance software designed to simplify vehicle management. It offers work order management, preventive maintenance scheduling and mobile app access. It’s especially known for helping businesses keep track of service reminders and streamline maintenance tasks. 

Key Features

• Maintenance tracking and reminders

• Fuel management

• GPS tracking integration

• Inspection checklists

Pros & Cons

Pros

• Effective mobile app for managing fleets
• Excellent customer service and quick response to requests
• User-friendly interface and intuitive design

Cons

• Mobile apps can be buggy at times
• The filter function doesn't always order assets correctly
• Correcting data entry mistakes can be cumbersome

Current Review

Fleet Management Made Easy

The best thing about Autosist is the all-in-one fleet management encompassment. It keeps up with things that can get forgotten about, like preventative maintenance schedules and service history tracking. The software does digital inspections and helps build custom checklists for items marked not in proper working order. It helps keep up with fuel management, trip logs, work orders and can set all kinds of reminders. This is the best fleet management software on the market right now; any firm with equipment or a fleet needs this. Such an awesome app.

Trey W., Performance Improvement, Small Business

Pricing

All-in Maintenance Package - $6 / vehicle / month

• Unlimited Users & Devices
• Maintenance Reminders & Scheduling
• Factory Maintenance Schedules & Recalls
• Preventative Maintenance Work Orders
• Custom DVIR Digital Inspection Forms

All-in Maintenance Package + GPS & Telematics - $28 / vehicle / month

• GPS Tracking With Geofencing
• DTC Engine Code Alerts
• Real-Time Driving Behavior Metrics
• Automatic Mileage-Based Work Orders
• Driver Scorecards

Maintenance Package + GPS & Telematics + Safety Cameras - $55 / vehicle / month

• Dual-Facing In-Cab HD Safety Cameras
• In-Cab Alerts
• Live Camera Feed
• AI Video Telematics
• Driver Behavior Metrics

4. eMaint: For Comprehensive Reporting

For Comprehensive Reporting

24

out of 35

Ease of Use

3

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

2

Current Reviews

4

Why It's a Top Fleet Maintenance Solution

eMaint helps businesses streamline maintenance operations across various industries and is known for its extensive reporting capabilities. The platform supports work order assignments, asset management and preventive maintenance scheduling. Users can track and monitor fleets of any size, making it versatile for different needs. And its reporting features allow detailed data analysis, helping managers create custom charts and graphs. 

Key Features

• Work order management

• Asset tracking and hierarchies

• Interactive Plans tool for visualizing maintenance data

Pros & Cons

Pros

• User-friendly interface
• Strong reporting and analytics capabilities
• Multisite, multicurrency and multilingual support

Cons

• Labor-intensive customization and data-entry processes
• A learning curve for new users
• Limited formatting options for some features

Current Review

Balancing Strengths & Opportunities in eMaint X5

eMaint has a strong foundation of essential skills, particularly its calendar-based preventive maintenance practices. When it’s working, it is a great tool that effectively lays out the information it’s being fed. The reports are also a great tool to visualize the day-to-day operations. I'm a big fan of how it's possible to separate and visualize the corrective versus preventive work done on each asset.

Adrian L, Project Engineer, Mid-Market Business

Honest eMaint Review eMaint Alternatives Coast vs. eMaint

Pricing

Team - $69 / user / month (3 users)

• Standard CMMS Features
• Unlimited Helpdesk Support
• Software Updates & Upgrades
• 24/7 Online Training
• Access on Mobile Devices

Professional - $85 / user / month (3 or more users)

• Advanced Feature Set
• Dedicated Account Management
• Interactive Image Mapping
• Automated Workflows
• Work Request Options

Enterprise - Custom Quote

• Unlimited Work Request User Logins
• Access to Web API
• Senior Customer Success Manager
• Single Sign-On
• Multi-Site Toolkit

5. Limble: For Maintenance Scheduling

For Maintenance Scheduling

25

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

Why It's a Top Fleet Maintenance Solution

Limble excels in maintenance scheduling, offering intuitive tools for creating, tracking and prioritizing work orders efficiently. Its mobile and desktop design look and act similarly, making it easy for team communication between those working in an office and those out in the field.

Key Features

• Easy-to-use work order management system

• Preventive maintenance scheduling

• Asset tracking and optimization

Pros & Cons

Pros

• User-friendly interface
• Straightforward implementation process
• Real-time work order tracking

Cons

• Frequent login issues, causing wasted time reloading work orders
• Some users find setting up maintenance intervals challenging, especially for hour meter readings
• Limited customization options for specific industry needs

Current Review

Limble Onboarding

Implementation went very smoothly; our customer support manager was very helpful and helped us reach our expectations. Also, the online support team was very helpful — if they didn't have an answer, they would dig deeper to find a solution. The videos helped with importing from our old system.

Lori G., Maintenance Planner, Mid-Market Business

Honest Limble Review Limble Alternatives Coast vs. Limble

6. UpKeep: For Seamless Integrations

For Seamless Integrations

27

out of 35

Ease of Use

4

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

2

Customer Support

4

Pricing

4

Current Reviews

4

Why It's a Top Fleet Maintenance Solution

UpKeep distinguishes itself by seamlessly integrating with various GPS and IoT products, providing a complete overview of fleet maintenance operations. Its third-party integrations are helpful for organizations that already use certain software solutions as part of their daily workflow.

Key Features

• Real-time vehicle location syncing

• Automated work order generation based on GPS data and vehicle diagnostics

• Analytics and reporting features for data-driven decision-making

Pros & Cons

Pros

• Offers easy integrations with IoT sensors for real-time monitoring
• Automated maintenance triggers
• Some integrations, like with Azuga, are offered at no additional cost

Cons

• Limited customization options for organizations with specific needs
• Comprehensive features can be overwhelming for new users
• Some users report occasional technical issues

Current Review

Innovating Our Maintenance Process

Upkeep has been great to work with; the ease of use is what I like the most. I am able to manage and have visibility across the entire enterprise, which makes work a lot simpler.

AR S., Engineering Application Manager, Mid-Market Business

Honest UpKeep Review UpKeep Alternatives MaintainX vs. UpKeep

Pricing

Essential - $20 / user / month

• Unlimited Work Orders
• Custom Tasks
• Unlimited Request User Licenses
• Asset Management
• 24/7 Phone, Email, Chat Support

Premium - $55 / user / month

• Preventive Maintenance Optimization
• Custom Checklists
• Inventory Management / Costing
• Time & Manpower Tracking
• 30-Day Analytics & Reporting

Professional - Contact for Pricing

• Multiple Inventory Lines
• Signature Capture
• Customizable Request Portal
• Mobile Offline Mode
• Advanced Analytics & Reporting

7. Whip Around: For Compliance Management

For Compliance Management

27

out of 35

Ease of Use

4

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

4

Current Reviews

5

Why It's a Top Fleet Maintenance Solution

Whip Around offers similar asset and maintenance management features as the other software solutions on this list. But it also specializes in compliance management, offering DOT-compliant forms that are easily accessible through its mobile app.

Key Features

• Mobile-friendly DOT-compliance forms for easy data access

• Detailed equipment tracking and checklists

• E-signature tool for job sign-offs

Pros & Cons

Pros

• Easy setup and onboarding process
• User-friendly dashboard for drivers
• Preventative maintenance scheduling

Cons

• Lacks easily accessible location information
• No fuel management feature
• Some users report that the app occasionally fails to record inspections (mentioned as a "known bug")

Current Review

Best Fleet Maintenance Experience for Me

I really love and appreciate Whip Around. The company is digitally organized, and it helps many drivers to finish the DVIRs.

Jessica G., AI Trainer & Reviewer (Trilingual), Small Business

Pricing

Basic - $0 / vehicle / month

• Up to 1 Asset
• Up to 1 User
• Fuel Management
• Defect Management
• Inspection Compliance

Standard - $5 / vehicle / month

• Unlimited Users
• Asset Profiles
• Teams
• Customized Forms & Templates
• Dashboards & Reporting

Pro - $9 / vehicle / month

• Maintenance Schedules
• Service History
• Cost & Time Tracking
• Parts & Inventory Management
• Mechanic Profiles

Choose Software That Keeps Vehicles on the Road

Fleet maintenance breaks down when teams are forced to react instead of plan. Missed inspections, unclear service histories and poor cost visibility all compound into downtime that’s expensive — and often preventable.

The right fleet maintenance software eliminates those gaps by giving teams one system to manage preventive maintenance, inspections, work orders and vehicle data. When maintenance is organized and visible, fleets run longer, safer and more efficiently.

Tools like Fleetio, AUTOsist, eMaint, Limble, UpKeep and Whip Around each solve specific problems — from cost tracking to compliance management. But for teams that need flexibility across different vehicle types, locations, and maintenance workflows, customization becomes the deciding factor.

That’s where Coast stands out. Unlike rigid fleet tools that force teams into fixed processes, Coast adapts to how your operation actually works — making it easier to standardize preventive maintenance without slowing down drivers or technicians.

If your goal is fewer breakdowns, better visibility, and maintenance your team will actually use, fleet maintenance software is no longer optional. Start with a free Coast account to see how a customizable, mobile-first platform helps keep your fleet moving.