Comparing Coast vs. MaintainX for Your Maintenance Software Needs

Businesses are constantly looking for ways to optimize their maintenance management operations. Many use a number of disparate software programs at one time or log work orders manually, which can ultimately lead to more errors, miscommunications and crucial time lost. 

The good news is that there are better solutions out there for making essential processes more efficient. Enter Coast and MaintainX.

Coast was founded in 2018 and is known for its excellent customization capabilities in addition to its myriad features that support internal communication, scheduling and task management organization. MaintainX was launched in 2018 as well and offers similar features but is primarily known for its user-friendly platform that offers a simple form builder for customers.

Coast vs. MaintainX at a Glance

Coast and MaintainX are two CMMS software programs designed to give maintenance teams the flexibility to streamline various types of maintenance work. Both cater to companies of all sizes, are designed for both desktop and mobile use, and offer in-app messaging for enhanced team communication.

So, how do they ultimately compare? Let’s break things down.

When compared side-by-side, both products excel in preventive maintenance features, asset tracking and work order management. However, Coast offers an advantage for companies that prioritize customizable workflows, providing everything MaintainX offers with additional benefits.

Coast Offers Best-in-Class Customization

Customization empowers users to optimize their workflows, adapt to changing circumstances and ultimately achieve better results with a software or app. This flexibility is increasingly important in today’s dynamic business environment.

Coast enhances a business’ performance by giving workers the ability to easily customize the software for their particular use. This especially applies to work orders, assets and parts, allowing users to mold the app to accommodate their specific needs and processes. Users can also create customized checklists for existing work orders, allowing them to more efficiently see what has already been done and what still needs attention. With this type of high-level customization, operations run more smoothly — and with a more organized approach.

In addition, there are many details in the work order and preventive maintenance forms that make it easy to schedule recurring work orders, which improves efficiency, consistency, compliance and data tracking over time. Set reminders, priority level and status for quick visibility of a work order’s progress. Meanwhile, the dashboards feature makes work orders easy to assign and manage, providing real-time insights and identifying trends to encourage a company to take action and reduce labor and maintenance costs.

Ultimately, when selecting an optimal workflow app, customization is crucial for enhanced operations. A software that cannot be tailored to fit the needs of a business is likely not providing much value. 

MaintainX Streamlines Work Order Use

Work order organization is an important part of managing a business. It is essential to know where a piece of equipment stands in the work order process as well as when it should be checked next for optimal functionality. 

MaintainX offers several convenient work order features, including pre-filled templates, time tracking, signatures and checklist creation. The platform also extends the capability to collaborate with vendors on shared work orders, where both parties can communicate with files and comments and track progress and activity. The ability to attach and share photos within a work order also provides users with a better understanding of machinery repair issues. 

The work order management features that MaintainX offers allow businesses to take their workflow process to the next level, promoting increased efficiency and streamlining maintenance, safety and operations with an intuitive work order system.

Both Offer QR Codes for Easy Asset Management

Coast and MaintainX both offer QR code accessibility for simplified work order submission and sharing. 

Employees can pull up a Coast card associated with an asset or part by scanning a QR code. Vendors or repair technicians servicing the company can easily submit work orders using Coast’s External Work Order template, which can be posted as a QR code or through a link on the business’ website. 

Similarly, MaintainX allows users to create QR codes, attach them to equipment, scan them using a mobile device, upload data and integrate within the CMMS. For best QR code practices, users should do the following:

• Proper placement of QR codes: Place codes in high-visibility areas for easy access.
• Regular QR code maintenance: Inspect and clean codes regularly to keep them readable, and replace if damaged or worn.
• QR code integration: Integrate codes into a preventive maintenance program to ensure maintenance activities are scheduled and completed on time.
• Maintenance team training: Provide training for the proper use of codes and how to access asset information or schedule maintenance activities.
• Regular auditing of QR codes: Code auditing can help with identifying issues such as unreadable codes or outdated information. This step also helps to identify equipment without a code or with an incorrect code attached.

Overall, QR code technology significantly improves the efficiency and effectiveness of maintenance activities, reducing costs and improving asset reliability.

Both Offer Similar Pricing

Coast and MaintainX offer similar pricing for access to their dozens of impressive features. Both platforms offer three different tiers to cater to the unique needs of every company.

Coast

• Free Plan: Includes unlimited messaging, scheduling and task history, plus file storage up to 5 GB
• Starter Plan: $20 per user/month
• Pro Plan: $39 per user/month
• Enterprise: Contact for pricing
  

MaintainX

• Basic Plan: Free
• Essential Plan: $16 per user/month
• Premium Plan: $49 per user/month
• Enterprise: Contact for pricing

Do Coast or MaintainX Make Sense for You? 

Coast and MaintainX offer a lot of the same work order management, asset tracking and team scheduling capabilities — but Coast takes it a step further by allowing users to create additional customizable workflows. Customers appreciate how they can mold the software to their needs, ensuring success for on-the-go teams.

With an emphasis on streamlining communications, improving efficiency, making important documents and files more accessible, increasing productivity and boosting employee engagement, Coast aims to make maintenance operations more seamless than ever for small companies and large corporations alike. Its user-friendly UI and simplified onboarding process make it a great choice for businesses that want to improve operations without having to sacrifice unnecessary time to adapt to a learning curve.

Try Coast now to streamline your maintenance management needs!