Top 10 CMMS Software Trends for 2025 & Beyond

A single factory or manufacturing facility may operate dozens or even hundreds of pieces of heavy machinery on a daily basis — and each one of these assets comes with its own schedule of preventive maintenance and repairs.

When timely maintenance and servicing isn’t administered, businesses suffer preventable breakdowns that lead to higher repair costs and increased equipment downtime, impacting facility productivity and revenue. In some cases, poor oversight of heavy equipment maintenance can result in safety hazards and regulatory noncompliance.

A computerized maintenance management system (CMMS) is a powerful software solution designed to help industrial facilities avoid these frustrating and costly situations. A CMMS centralizes key maintenance information for facility, property and maintenance managers, giving those professionals a one-stop platform for overseeing the management and maintenance of critical equipment and other assets.

The value of this technology is underscored by surging growth projections for the CMMS software market, which is expected to grow from $982.2 million in 2023 to an estimated $1.9 billion by 2030. As market demands rise, CMMS vendors are hard at work enhancing their platforms with more powerful tools and capabilities to meet the growing needs of its user base.

Curious about the future of CMMS software? Here are 10 CMMS software trends shaping the future of equipment maintenance.

1. Cloud-Based Solutions

At least 90 percent of organizations are using the cloud in some capacity, according to O’Reilly, and CMMS platforms are no exception. By leveraging cloud-based tools and resources, CMMS systems can provide maintenance teams with a number of responsive, efficient capabilities, including:

• Real-time access to maintenance data
• Improved asset inventory management across large facilities and multiple locations
• Centralized communication across maintenance teams
• Improved CMMS accessibility for remote and field workers

Continued adoption of cloud-based technology will be key to every CMMS provider’s goals of providing more reliable and valuable services to their end users.

2. Mobile First

Mobile access to a CMMS platform gives maintenance teams more immediate access to information and tools that can support their work in the field. As the role of cloud-based solutions increases across the CMMS landscape, mobile-first approaches to delivering these solutions will also become a standard feature of these platforms.

Mobile-first CMMS experiences will prioritize the development of mobile apps and/or responsive mobile web interfaces to provide user-friendly access to CMMS tools. QR codes are expected to become a critical component of asset tracking systems, allowing maintenance workers to scan the codes on their phone and quickly pull up maintenance information specific to that asset.

3. Predictive Maintenance

Preventive maintenance practices have been instrumental in reducing equipment failure rates, lowering repair costs and maximizing facility productivity and equipment lifespans. But the future of equipment maintenance is shifting away from preventive strategies and instead prioritizing predictive maintenance.

According to an in-depth report from Siemens, Fortune 500 businesses that switch over to predictive maintenance practices could:

• Reduce their combined equipment downtime by 2.1 million hours annually
• Achieve a 5 percent increase in facility productivity
• Reduce maintenance costs by 40 percent

By taking a data-driven approach to predictive maintenance, CMMS platforms can help businesses save on maintenance costs while maximizing the lifetime value of their equipment investments.

4. Use of IoT

Internet of Things (IoT) connectivity plays a role in many emerging trends shaping the future of equipment maintenance. The rise of predictive maintenance, in particular, depends on the use of IoT devices and sensors to monitor asset performance and environmental conditions.

IoT devices are already used for a wide range of equipment monitoring purposes. Vibration sensors, motor circuit analyzers, oil analysis sensors and laser-shaft alignment tools are just a few of the predictive maintenance tools currently used to monitor assets and inform predictive maintenance processes.

The more widespread IoT becomes within the equipment maintenance industry, the more data your CMMS will be able to collect to enhance predictive strategies and other essential maintenance operations.

5. Advanced Analytics

IoT data can be combined with maintenance records, service data and other data sources to power advanced analytics strategies that leverage machine learning and artificial intelligence. 

By using your CMMS as a centralized platform for collecting and interpreting data, maintenance teams can run advanced analytics that shed valuable insights on how to optimize and streamline maintenance programs — improving the care provided to equipment while also realizing new efficiencies in how maintenance tasks are prioritized and managed.

As advanced analytics become commonplace within the equipment maintenance industry, maintenance leaders will lean on this resource regularly to identify new opportunities for streamlining operations and achieving better outcomes.

6. Seamless Integrations

When a CMMS platform doesn’t support easy integrations with other tools, equipment maintenance teams suffer. To retain customers and maximize the value of their software solutions, CMMS vendors will be expected to support seamless integrations with a wide range of tools commonly used by their customers.

A CMMS may be a critical piece of technology supporting modern maintenance teams, but it can’t support a more holistic business strategy without giving customers the freedom to integrate their preferred tools with the CMMS platform. CMMS vendors that prioritize these integrations will earn a reputation for delivering a platform that seeks to minimize friction in the user experience while helping customers achieve more with their maintenance software.

7. Scalability

Any business targeting sustained, long-term growth needs software and other digital infrastructure that is capable of supporting that growth. From expanding properties and operations to the proliferation of IoT devices, CMMS vendors know that their platforms must be designed to scale effortlessly with their customer base.

Expect those CMMS vendors to emphasize the scalability of their platforms as they attempt to win over large and fast-growing businesses searching for a CMMS that offers data-driven insights, automated trigger actions and other capabilities aimed at addressing the challenges of managing maintenance operations at scale. Of course, a CMMS like Coast that offers additional workflows — such as team communications and task management — could be invaluable in that it offers one tool for multiple purposes across a company.

8. Multilingual

Increasingly diverse workforces will require CMMS platforms that can support multilingual users. With the ability to support multilingual experiences through their software solutions, maintenance teams will be able to improve communication and coordination across their entire workforce, resulting in more efficient operations and fewer mistakes resulting from miscommunication.

The role of multilingual CMMS solutions will be even more impactful for organizations overseeing maintenance teams across multiple geographic locations, including in regions where workers speak a native language. 

Support for a wider range of languages can also lead to more effective employee training and increased worker participation. It can even deliver benefits that extend beyond maintenance work itself: Businesses that support multilingual experiences, for example, may see an increase in employee retention among affected workers. 

9. Green Maintenance

Sustainability is a growing point of emphasis not only within the maintenance world, but across a majority of business sectors. CMMS platforms can support an organization’s sustainability efforts by providing the tools to implement eco-friendly maintenance practices that serve green initiatives and reduce unnecessary expenses created by resource waste and other inefficiencies.

A CMMS, for example, can help prioritize maintenance tasks that lower energy consumption — for instance, coordinating processes during certain times of day when the energy cost of those operations is lower. IoT sensors can monitor energy usage across equipment and alert maintenance teams to underlying issues that may be causing an increase in energy consumption.

CMMS platforms can also provide automated reminders and other guardrails required to maintain compliance with sustainability initiatives — minimizing the organization’s environmental impact while protecting maintenance teams from regulatory scrutiny.

10. Augmented Reality

Both augmented reality (AR) and virtual reality (VR) provide maintenance teams with immersive experiences that can power maintenance training programs that protect technicians from safety hazards, eliminate the risk of accidental equipment damage and avoid any disruption of existing operations.

AR training can lower the cost of maintenance technician onboarding, training and retraining while making it easier to supply increased practice opportunities at a nominal resource cost to the company. The use of AR for technician training is most useful when replicating scenarios that are high-risk to either the employee or the equipment, or where hands-on equipment training may be costly or logistically complex.

Invest in a CMMS That Will Keep Pace With Your Maintenance Needs

Implementing CMMS software can be costly and resource-intensive, so it’s important for businesses to seek out a CMMS platform that serves their present-day needs while offering the flexibility, scalability and commitment to continuous improvement required to realize the long-term value of this investment.

With an emphasis on cloud-based solutions, a user-friendly mobile app and a culture of continuous innovation, Coast is committed to embracing the newest CMMS trends that will keep your maintenance team operating on the cutting edge. See for yourself — sign up for a free account today to learn more.