Breakdown Maintenance: Types, Benefits & Examples

Breakdowns. In the maintenance world, it’s a term we’re all too familiar with. And, unfortunately, we all recognize the serious consequences that can come with a key part or piece of equipment failing. 

Downtime, injuries and costly repairs are all commonplace when an equipment breakdown inevitably occurs. And without a game plan for repairing your most vital infrastructure, overcoming a breakdown can be a days-, weeks- or even months-long affair that results in production delays, lawsuits and, in the worst scenarios, bankruptcies.

Fortunately, even if you opt for a reactive maintenance approach of only fixing equipment when it breaks rather than proactively performing routine maintenance, you can still have a breakdown maintenance plan in place that highlight how to respond to equipment failures swiftly to minimize unplanned downtime and production delays.

In this guide, we’ll help you better understand what breakdown maintenance is, the various types of breakdown maintenance and some proactive ways that the right technology and procedures can help streamline your maintenance processes. Let’s dive in!

What Is Breakdown Maintenance?

Breakdown maintenance refers to any maintenance task performed on a broken-down asset that requires fixing in order to be operational again. 

Suppose you’re the owner of a manufacturing plant that operates using a conveyor belt. Operations were running smoothly earlier today until, suddenly, the conveyor belt came to an abrupt halt due to a motor failure. Since you didn’t have a proactive maintenance plan in place for this critical asset, you’re forced to stop production completely to address the failure. You need to track down spare parts and get a maintenance technician to repair the motor, deeming your entire factory inoperable. 

Downtime from broken equipment can last for hours or even days, costing you thousands, delaying project timelines and angering customers. As you can see, having a reactive maintenance approach can have serious consequences. That said, there are plenty of situations in which waiting for breakdowns to perform maintenance instead of performing preventive maintenance may make more sense for your business’ maintenance operations. 

Types of Breakdown Maintenance

There are many types of breakdown maintenance, which vary completely depending on the type of machinery and root cause of the issue that occurred. With that in mind, any broad ranging type of breakdown maintenance falls into one of two categories:

Planned Breakdown Maintenance

This involves an intentional decision that allows equipment to run until it fails before performing any kind of maintenance. Most teams use this technique on non-critical equipment or disposable items in which the cost of maintenance is less than the cost of preventive measures. 

The objective is to maximize the useful life of the asset, acknowledging that it is going to fail eventually, and then making a decision to either repair or replace it when failure occurs. Unlike most breakdown maintenance, this is considered planned maintenance because the failure is expected, allowing for maintenance teams to prepare by acquiring the proper equipment to repair it. 

Unplanned Breakdown Maintenance

Most breakdown maintenance is unplanned and is a reactive response to an unexpected failure that’s left a part or entire piece of machinery inoperable. In this instance, maintenance team members need to be mobilize rapidly to acquire the necessary materials to address the issue.

Choosing a reactive approach to breakdowns can be costly when a failure occurs due to emergency maintenance that often comes with overtime pay for maintenance workers and expensive expedited shipping to get necessary parts faster. Overall, unplanned maintenance tends to be costlier and more detrimental than planned maintenance in the long-term, since unplanned issues are inevitably going to occur. 

Pro tip: If you’re wondering how long a recently broken down piece of equipment might take to repair, you can calculate its mean time to repair (MTTR) by using this equation:

When Should You Perform Breakdown Maintenance Procedures?

Maintenance teams perform breakdown maintenance whenever a piece of equipment malfunctions. Here are common examples of breakdown maintenance:

Equipment That Can’t Be Repaired at All

This involves performing breakdown maintenance when it’s more efficient and economical to operate the machinery until it reaches complete failure. When failure occurs, it’s common to replace the equipment entirely rather than repair it.

Equipment With Inexpensive or Replaceable Parts 

Another example involves equipment in which the cost of replacing and repairing parts is cheap, and there are minimal consequences of a part failure on overall operations. In this instance, part replacement can be more efficient than scheduling preventive maintenance on the equipment. 

Hand Tools or Other Nonessential Assets

Since fixing or replacing non-essential assets like backup equipment or office supplies does not have a large impact on overall operations, it’s OK to repair them with a reactive approach whenever an item breaks.

Disposable Pieces of Equipment 

Disposable items are designed for single use and have a limited lifespan, meaning there is no sense in repairing them. Think batteries, light bulbs and the like. You can simply toss and replace these items when they break or age.

Breakdown Maintenance Pros & Cons

Like any type of maintenance, there are pluses and minuses to a reactive approach to fixing equipment after it fails.

Benefits of Breakdown Maintenance 

• Minimizes downtime when breakdown maintenance is planned for: Even though you’re waiting for a failure to occur before addressing issues, you can have a maintenance program in place to maximize efficiency and get parts or equipment fixed quickly when a failure inevitably occurs. 
• Reduces maintenance costs on unnecessary preventive maintenance: Being too meticulous about preventive maintenance can result in unnecessary spending on maintenance workers and replacement parts. 
• Fewer staff required: You won’t need as many maintenance workers on site if you’re willing to just call maintenance teams in as needed if a failure does occur.
• No maintenance schedule needed: If you only plan to perform breakdown or run-to-failure maintenance, you don’t need to spend time and money with maintenance scheduling. Simply assign maintenance staff to projects as needed.

Disadvantages of Breakdown Maintenance 

• Can be wasteful (especially in manufacturing): Emergency repairs can be expensive as you have to halt production, pay maintenance workers and expedite the shipping of necessary parts. 
• Safety risks: A piece of equipment failing can often result in workers getting seriously hurt, leaving them unable to work and oftentimes prepared to sue for damages. 
• Bigger parts failures will cost more to replace: Proactive maintenance can allow maintenance workers to catch and address minor issues before they get worse. Avoiding this approach and waiting until issues turn into more serious and pricey failures that cause expensive downtime is less cost-effective overall. 
• Source of issues can be more difficult to find: Since your maintenance workers aren’t regularly inspecting equipment, when a failure occurs, it can be difficult to pinpoint the exact part that led to the breakdown.

Breakdown Maintenance vs. Corrective Maintenance: What’s the Difference?

Both corrective and breakdown maintenance are reactive approaches to maintaining and repairing equipment. However, you can perform corrective maintenance on equipment that is still functioning (but not at its optimal levels), while breakdown maintenance involves equipment that is completely not working. 

Using a CMMS Software for Breakdown Maintenance

Any maintenance task can be simplified with a computerized maintenance management system (CMMS) software like Coast. Here are just a few examples of how you can simplify your breakdown maintenance activities using a CMMS:

• Schedule maintenance on the fly with a simplified mobile maintenance app that notifies employees. Or schedule preventive maintenance on important equipment if you are looking to take a more proactive approach.
• Have maintenance technicians collect and record real-time data about breakdowns across assets and when they occur for a more refined, analytics-backed maintenance strategy.
• Track your inventory of vital parts and tools so that you have the equipment you need for repairs to drastically reduce downtime after a breakdown.