5 Best Free Preventive Maintenance Software in 2026 (Reviews)

Preventive maintenance software helps teams schedule recurring maintenance, track equipment and keep work orders organized, so small issues do not turn into costly breakdowns or unplanned downtime. For many maintenance and facility teams, especially in smaller or growing organizations, free preventive maintenance software is often the first step toward replacing spreadsheets, paper logs and disconnected tools with a more reliable system.

Many teams start with free preventive maintenance software because budgets are tight, and their maintenance programs are still developing. Free tools can work well and provide real operational value — but only when teams clearly understand the limits around users, assets, reporting and automation before committing. Choosing the right free platform early helps teams avoid stalled programs, data gaps and painful migrations once preventive maintenance becomes a core part of daily operations.

Top Picks

1

Best Option

Best overall free preventive maintenance software

Try for Free

2

Best for asset hierarchy and structured dashboards

3

Best for teams that prioritize standardized procedures and inspections

What Makes the Best Free Preventive Maintenance Software?

We already reviewed the best preventive maintenance software, but free versions require different factors when it comes to what makes them the “best.” The most important requirements are the ability to schedule recurring preventive maintenance, track assets without restrictive caps and ensure mobile access for technicians working in the field. Teams also need a realistic upgrade path because preventive maintenance programs naturally grow as assets and locations are added.

In practice, many free tools fail because they restrict the number of users, lock automation behind paid tiers or limit asset records so aggressively that maintenance teams cannot track all equipment. I found several tools that market themselves as free but function more like demos, making it impossible to run a sustainable preventive maintenance program.

Most Common Pitfalls With Free Preventive Maintenance Software

Free preventive maintenance software often looks attractive on paper, but several limitations only become obvious once teams attempt to run real workflows.

• User and asset limitations: One of the most common issues I encountered during testing is aggressive user and asset limits. Many free plans allow only one or two users or restrict assets so tightly that teams are forced to choose which equipment to track. This creates gaps in maintenance history and prevents teams from building a complete picture of asset performance over time.
• Lack of recurring automations: Another frequent limitation is the absence of true recurring automation. Some tools allow teams to manually recreate work orders or rely on basic reminders instead of automated preventive maintenance schedules. While this may be acceptable for very small operations, it introduces human error and makes consistency difficult as maintenance volumes increase.
• No (or little) access to reporting and analytics: Reporting is another area where free tools often fall short. Several platforms lock historical performance data, compliance reports and export functionality behind paid tiers. Without access to basic reporting, supervisors cannot verify whether preventive maintenance programs are actually reducing reactive work or improving asset uptime.
• Inconsistent mobile capabilities: Mobile access is also inconsistent across free plans. In some tools, mobile apps are restricted, missing key features or unavailable without paid subscriptions. For maintenance teams that rely on technicians completing work in the field, this quickly becomes a productivity barrier.

Free preventive maintenance software works best when it supports daily execution, technician adoption and long-term scalability. Teams should treat free plans as an operational starting point rather than a permanent solution and ensure that the software can grow alongside their maintenance programs.

TL;DR: Top 5 Free Preventive Maintenance Software

If you are looking for the best free preventive maintenance software, here’s an overview of the strongest options I tested.

	Best for	Standout Feature	Pricing
	Running a real PM program	Time- and meter-based PMs with unlimited work orders	Free plan available; paid plans from $20/month per user
	Learning CMMS workflows	Asset hierarchy and structured dashboards	Free plan available; paid plans from $45/month per user
	SOPs and inspections	Mobile checklists and workflows	Free plan available; paid plans from $20/month per user
	Facility managers	Calendar-driven PMs by building and room	Free plan available; paid plans from $225 for unlimited users
	Asset tracking	Free tracking for up to 250 assets	Free plan for 250 assets; paid plans from $20/ month for 500 assets

How I Chose the Software

I researched and tested more than 15 computerized maintenance management systems (CMMS) and focused specifically on free and freemium plans. I tested preventive maintenance setup, recurring schedules, asset creation limits and technician workflows.

The priority was on tools that allow maintenance teams to operate real preventive maintenance programs rather than preview features behind heavy restrictions. My testing focused on how quickly teams can create PM schedules, assign technicians, complete work orders and manage assets without being forced into an upgrade.

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

5 Best Free Preventive Maintenance Software, Explained

I compiled an overview of what you need to know about each software, so you can make the best investment for your business.

1. Coast: For the Best Overall Free Preventive Maintenance Software

For the Best Overall Free Preventive Maintenance Software

34

out of 35

Ease of Use

5

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

5

Customer Support

5

Pricing

5

Current Reviews

5

Why Coast Is the Best Overall for Free Preventive Maintenance

Coast’s free maintenance software plan is one of the few genuinely usable ones that allows teams to run preventive maintenance without hitting immediate limits.

During testing, I created time- and meter-based preventive maintenance schedules directly from the PM module. Creating a recurring task only required selecting the trigger, assigning a technician and attaching a checklist. I was also able to attach documents, photos and procedures to the PM without configuration.

I also tested filtering completed work orders for the current day. From the work order list, I opened filters, selected “Completed,” applied today’s date and immediately saw the results without page reloads or complex menus. The workflow is fast and clearly designed for daily operational use.

The only drawback is that Coast only offers five repeating work orders, so it’s not ideal for teams wanting to schedule several PMs from the start. What it does offer, however, that most free plans don’t is streamlined asset management and customizable workflows.

Key Features

• Time- and meter-based preventive maintenance scheduling

• Unlimited work orders on the free plan

• Mobile-first design for on-the-go teams

Pros & Cons

Pros

• Fast implementation
• Extremely easy for technicians to adopt
• Real-time messaging inside work orders

Cons

• Limited integrations
• Advanced reporting requires paid plans

Current Review

Best CMMS for the Price

Coast is one of the best CMMS platforms for the price. Other tools we evaluated were two or three times more expensive for similar features. Our maintenance team is not very tech savvy, but they were able to start closing work orders and preventive maintenance tasks immediately.

Marilyn O., Director of Operations, Enterprise Business

Best CMMS Software Coast vs. MaintainX Coast vs. UpKeep

Pricing

Free - $0 / user / month

• Unlimited Work Orders
• 5 Repeating Work Orders
• Real-Time Messaging
• 7-Day History
• File Uploads Up to 3 MB

Starter - $20 / user / month

• Unlimited History
• Unlimited Repeating Work Orders With Procedures
• Unlimited Request Users
• No Limits on File Uploads
• Workspace Permissions
• Time & Cost Tracking
• 5 Workflow Automations

Pro - $49 / user / month

• Full Workflow Customization
• Reporting Analytics
• Unlimited Customizable External Work Request Forms
• Unlimited Custom Dashboards
• Automated Downtime Tracking
• 30 Workflow Automations
• Implementation, Setup & Training

2. Fiix: For Experimenting With Preventive Maintenance

For Experimenting With Preventive Maintenance

23

out of 35

Ease of Use

2

Mobile Experience

3

Core Features & Functionality

3

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

Why It's a Top Free Preventive Maintenance Software

Fiix provides a free tier intended for small teams that want to learn CMMS concepts before committing to a paid platform. This is especially true for preventive maintenance since teams can create 25 active PMs in the free plan.

I tested asset creation using Fiix’s parent-child hierarchy. Creating a multilevel asset structure is flexible, but setup requires several steps and navigation through multiple configuration menus.

To create a preventive maintenance schedule, I opened the preventive maintenance module, created a time-based trigger and assigned it to an asset. The scheduling works as expected, but it requires more clicks and deeper navigation than most entry-level tools.

Fiix shines for businesses that have complex equipment hierarchies and want a known brand. After all, Fiix it’s owned by Rockwell Automation.

Key Features

• Basic preventive maintenance scheduling

• Asset hierarchy management

• Clean dashboard

Pros & Cons

Pros

• Strong asset structure fundamentals
• Parts inventory management
• Trusted brand

Cons

• Limited users and assets on the free plan
• Reporting locked behind paid tiers
• Steeper learning curve

Current Review

Powerful but Takes Time to Learn

Fiix is a strong CMMS once you get through the setup. The asset structure is solid, and work orders are reliable, but it takes training for the team to become comfortable using it.

Jason M., Maintenance Supervisor, Manufacturing Business

Honest Fiix Review Fiix Alternatives Coast vs. Fiix

Pricing

Free - Limited Users

• 25 Active PMs
• Unlimited Service Requests
• Work Orders
• Downtime Tracking
• Asset Management

Basic - $45 / user / month

• Unlimited PMs
• Reports
• Resource-Based Scheduling
• User Certification Tracking
• Access to Success Team

Professional - $75 / user / month

• Multi-Site Management
• Fiix Foresight
• Purchasing & RFQs
• Nested PMs
• Multi-Asset Work Orders

3. MaintainX: For Checklists & SOPs

For Checklists & SOPs

29

out of 35

Ease of Use

5

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

5

Current Reviews

4

Why It's a Top Free Preventive Maintenance Software

MaintainX’s free plan focuses more on inspections and standard operating procedures (SOPs) than on running a full preventive maintenance program.

During testing, I created digital inspection checklists and assigned them to work orders. Technicians can complete steps, upload photos and leave comments directly from the mobile app. The experience is smooth and clearly optimized for frontline use.

However, automated preventive maintenance triggers and more advanced scheduling are limited on the free plan. In fact, the free plan only allows for two active repeating work orders.

Key Features

• Digital checklists and SOPs

• Basic work orders

• Mobile-first execution

Pros & Cons

Pros

• Excellent UI for technicians
• Real-time team messaging
• Quick team adoption

Cons

• Asset management is limited
• Free version lacks automated PM triggers
• Free plan caps functionality quickly

Current Review

Great for Procedures & Daily Maintenance

MaintainX has made it much easier for our technicians to follow procedures and complete inspections. The mobile experience is excellent and adoption was very fast.

Chris G., Fleet Manager

Honest MaintainX Review MaintainX Alternatives Fiix vs. MaintainX

Pricing

Basic - $0 / user / month

• Unlimited Work Orders
• Unlimited Procedures
• Unlimited Requester Users
• Real-Time Messaging
• 2 Work Orders With Attached Procedures

Essential - $20 / user / month

• Unlimited Work Orders With Attached Images
• Unlimited Repeating Work Orders
• 3 Work Orders With Attached Procedures
• 3-Month Access to Advanced Analytics

Premium - $65 / user / month

• Unlimited Work Orders With Attached Procedures
• Unlimited Access to Advanced Analytics
• Meter-Based Maintenance
• Parts Inventory Management
• Purchase Order Management

4. Maintenance Care: For Facility Managers

For Facility Managers

24

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

3

Adaptability & Customization

2

Customer Support

4

Pricing

4

Current Reviews

4

Why It's a Top Free Preventive Maintenance Software

Maintenance Care is designed primarily for facility and property teams managing multiple buildings rather than complex equipment.

I created a building, added rooms and scheduled recurring tasks from the calendar view. The workflow is straightforward and clearly aligned to facilities operations, which is why it earned a spot on this list. I wanted something geared specifically for facility managers.

It’s worth noting that the free plan is limited to only two users, three preventive maintenance tasks and five assets. So, this is definitely for teams just getting started in the world of preventive maintenance.

Key Features

• Calendar-based preventive maintenance scheduling

• Basic work order management with requests

• Building and room tracking

Pros & Cons

Pros

• Specifically designed for facility layouts
• Simple setup
• Well-suited for early-stage maintenance programs

Cons

• Outdated interface
• Limited reporting and analytics
• Not designed for complex assets or scaling teams

Current Review

Simple & Easy for Facilities Teams

Maintenance Care works well for managing work orders across multiple buildings. It is easy to use and quick to set up, especially for small facilities teams.

David R., Facility Manager

Honest Maintenance Care Review

Pricing

Free Edition - $0 / month

• 2 Users
• Unlimited Work Orders
• 3 Preventive Maintenance
• 5 Assets
• 3 Vendors

Enterprise Edition - $225 / month (unlimited users)

• Unlimited Work Orders
• Unlimited Preventive Maintenance
• Unlimited Assets
• Unlimited Vendors
• Unlimited Parts Inventory

All-In-Bundle - $500 / month (unlimited users)

• Maintenance Care (Enterprise)
• CareClean Housekeeping
• OneAccess Room Bookings
• Get Sensored
• VR Spaces

5. AssetTiger: For Free Asset Tracking With Basic PMs

For Free Asset Tracking With Basic PMs

23

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

3

Adaptability & Customization

2

Customer Support

4

Pricing

4

Current Reviews

0

Why It's a Top Free Preventive Maintenance Software

AssetTiger is primarily an asset tracking tool with light preventive maintenance functionality. I created asset records and assigned basic maintenance reminders. The system performs well for tracking inventory, but preventive maintenance workflows are limited to simple reminders.

The software’s biggest perk is that you can track up to 250 assets on its free plan, so asset-heavy teams will appreciate this.

Key Features

• Asset registry and tracking

• Basic maintenance reminders

• Comprehensive asset management feature set

Pros & Cons

Pros

• Free tracking for up to 250 assets
• Simple to set up
• Useful for inventory-focused teams

Cons

• Limited preventive maintenance depth
• Outdated UI
• Minimal reporting

Current Review

Good Free Asset Tracking Tool

AssetTiger is a great free solution for tracking equipment and inventory. It works well for basic maintenance reminders but is not built for advanced maintenance programs.

Susan H., Operations Manager

Honest AssetTiger Review

Which Free Preventive Maintenance Software Meets Your Needs?

Free preventive maintenance software can support early maintenance programs as long as teams understand the limitations and choose tools that realistically match their current stage of operations. These platforms are most effective for organizations that are moving away from manual tracking and need a simple way to introduce recurring maintenance, work orders and basic asset visibility without committing to a paid system too early.

For teams that want to operate a real preventive maintenance program with room to grow, Coast provides the most usable free plan and the clearest path to scale. With built-in preventive maintenance scheduling, mobile first execution and collaboration directly inside work orders, Coast supports real day-to-day maintenance operations rather than limited trial workflows. 

Sign up for a free Coast account to start building a preventive maintenance program that will continue to support your business grows.