Facility Maintenance Software

Computerized maintenance management system (CMMS) software stores facility maintenance information in one centralized location to help facility managers oversee how well their equipment functions. Today’s CMMS is highly mobile, allowing for better equipment tracking and reporting for on-the-go facility management workers. It also helps with communication between maintenance technicians as well as various departments involved with properties and regular maintenance activities.

There are several benefits to managing facilities digitally. These include:

• Reducing equipment downtime: A manual maintenance management system (through paper work orders or Excel spreadsheets) can lead to stress demands on facility equipment and technician time, which can increase asset downtime. CMMS software helps address these issues, giving facility managers the ability to clearly manage scheduling, labor and tools needed to complete a facility maintenance task.
• Increasing productivity and team communication: CMMS software sends automated alerts to maintenance team members to ensure work is getting done on time. The software’s in-app messaging also allows for more effective communication between all parties involved in facility maintenance tasks.
• Enhancing reporting capabilities: A CMMS tracks steps taken during the repair or maintenance process and creates reports using real-time metrics that managers can use to make decisions about operational efficiency.

To implement a general facility maintenance strategy for essential cleaning, inspections and repairs, consider the following seven steps:

1. Create an asset inventory.
2. Determine which assets are the most critical.
3. Get an understanding of equipment warranties.
4. Plan out an inspection and maintenance schedule.
5. Develop preventive maintenance checklists and procedures.
6. Assign tasks to the involved stakeholders.
7. Budget for repairs and replacements.