Free Work Order Software

A work order is a formal maintenance request outlining what needs fixed, who does it and when. The work order form summarizes all the details for the maintenance task, including information regarding the asset that needs work, who requests the work, who authorizes the job, who will perform the task and its completion date. 

With digital work orders, you get the asset’s location, step-by-step instructions, plus what parts are required. Afterward, they serve as a record of repair or maintenance for the equipment that can be referred to again.

Work order software provides a centralized location for you to create, assign and track work orders, moving them through the work order process using a single dashboard. It helps streamline the maintenance process of a given asset, keeping all essential communications and updates in one place.

Work order software overlaps with computerized maintenance management system (CMMS) software by enabling you to submit work orders and manage routine maintenance. But CMMS programs typically offer more advanced features, including sensors and integrations, but most of the work order management software available today are also considered CMMS software.

There are several benefits to managing work orders digitally. These include:

• Reducing equipment downtime: A manual work order management system can lead to stress demands on equipment and technician time, which can increase asset downtime. Work order software helps address these issues, giving maintenance managers the ability to clearly manage scheduling, labor and tools needed to complete a job. 
• Increasing productivity and team communication: Work order software sends automated alerts to maintenance teams to ensure work is getting done on time. The software also allows for more effective communication between all parties involved in a task through in-app messaging within a given work order.
• Enhancing reporting capabilities: Work order software tracks steps taken during the repair or maintenance process and creates reports using real-time metrics that managers can use to make decisions about operational efficiency.

The main difference between work order software and a computerized maintenance management system (CMMS) is scope. Work order software focuses on creating and managing individual maintenance tasks. A CMMS includes work order features but also manages assets, preventive maintenance, inventory and reporting.

Work order management software helps small businesses by automating task scheduling, reducing downtime and improving customer satisfaction. It centralizes work order tracking, improves accountability and provides real-time updates. These features boost efficiency, cut costs and support better decision-making through data and maintenance insights.

Coast is the best work order management software, offering a mobile-first, all-in-one solution that combines ease of use with powerful features. It provides work orders, asset management, preventive maintenance and team communication in one app. Ideal for teams on the go, Coast simplifies task management with minimal training and fast setup.

Yes, Coast offers a free work order software plan that includes unlimited work orders, real-time messaging and up to seven days of history. The plan is free forever, with a seven-day trial of the Pro Plan to test additional features. For more advanced functionalities like unlimited history or time tracking, users can upgrade to a paid plan.

Yes, Coast’s work order software is designed to support technicians in the field by providing mobile access to real-time job information. Technicians can update work order statuses, track time, document work and communicate with those in the office, even in areas with limited connectivity. Coast’s key features like the work request portal, mobile updates and digital documentation improve efficiency and productivity.

Coast’s work order software is easy to set up with a quick onboarding process. The platform is intuitive, offering dedicated support for data migration and team adoption. It includes a mobile app for field use, adaptable workflows and minimal training requirements, allowing teams to get started quickly with little disruption.