6 Best Gym Management Software in 2026 (In-Depth Reviews)

If you’re a gym owner or manager, you know that a lot goes into running the business successfully. From scheduling equipment maintenance and inspections, to managing staff and fitness classes, the sheer number of moving parts might feel overwhelming at times. Fortunately, there’s a streamlined way to keep track of everything that goes into your gym’s operations: gym management software.

Now more than ever, each fitness center or studio is unique, so there’s no one-size-fits-all when it comes to gym management software. What might improve one gym’s daily operations might prove ineffective for your own. That’s why we compiled a list of the top gym management software options on the market.

In this article, we explore what a good gym management program should do for your business and discuss what you should look for when deciding on a software. Let’s get started!

Our Top Picks

1

Best Option

For gyms that own and maintain a lot of equipment

Try for Free

2

For member community building

3

For a branded member experience

What Is Gym Management Software?

Gym management software offers a simple solution for increased organization and efficiency when running a fitness center. Such software makes it easy for you to assign tasks to employees, process payments, manage asset inventory and more — all from one accessible, centralized location. Basically, it acts as a platform through which gym owners and managers can maintain their facility as well as better manage staff and active members.

A few areas that a good gym management software can help with include: increasing engagement by improving internal communications among employees, creating and managing schedules, processing payments and invoices, generating and analyzing reports, storing member information and other handy features, depending on the program. Here’s a look at the six we choose and their standout features.

	Best for	Standout Feature	Pricing
	Equipment maintenance and management	In-app messaging on par with Slack	Free plan available; paid plans from $20/month per user
	A clutter-free user experience	An intuitive marketing suite that helps with conversions	Free plan available; paid plans from $159/month
	Branding and marketing	A mobile app that allows staff to sell memberships on the floor	Contact for details
	Martial arts and other specialty studios	Best-in-class tracking of member "ranks" (belts) and skill levels	From $99/month
	Luxury wellness businesses	Consumer-facing app that allows millions of users to find and book your classes directly	Contact for details
	Large facilities and multi-sport complexes	Scheduling spaces as well as classes	Contact for details

How to Select the Best Gym Management Software for Your Business

Whether you run or manage a gym, fitness center, studio or even a niche athletic center for a specific sport, there are all kinds of gym software programs that provide a variety of features. Because of this, there is no single way to determine one best gym management software. Instead, we compiled our list of the top software options based on some of the most common features that benefit gyms and fitness centers.

For one thing, a great gym management software program is both employee- and client-focused. Your staff and your members should be able to access calendars, user portals, communication features and schedules — from class schedules to work schedules — through the software you choose. It should be highly accessible to everyone who uses your gym, especially since member self-service reduces the time your staff will spend signing clients in and checking payments.

Speaking of accessibility, a gym management software should always have mobile app functionality. Gyms and studios require a lot of time spent away from the front desk; therefore, the more accessible a program is through a variety of devices, the better.

Finally, another indicator of a good gym management software is the ability to complete a wide range of actions without too much of a learning curve. The best programs are often the easiest to set up and navigate, simply because your business can’t afford to lose time going through an extensive onboarding process. If there are lots of features offered, that’s awesome — but make sure you’ll be able to benefit from all of them without having to spend hours learning how to use them. With all of this in mind, we tested several gym management software programs to come up with this list of the top solutions.

Why Trust Coast?

At Coast, we take our software reviews seriously. Our review methodology evaluates software across seven critical categories that help differentiate the solutions from one another. Each category receives a score from one to five, with five being the highest, and a maximum possible score of 35 points.

Comparing the Best Gym Management Software Programs

Here are in-depth reviews of each software we chose, their key features, and pros and cons to help you determine the best investment for your business.

1. Coast: For Managing Your Gym Equipment & Facilities

Best for Managing Your Gym Equipment & Facilities

34

out of 35

Ease of Use

5

Mobile Experience

5

Core Features & Functionality

4

Adaptability & Customization

5

Customer Support

5

Pricing

5

Current Reviews

5

Why Coast Is a Top Gym Management Software

Coast is a great gym management option for managing your team and tracking essential operations in your fitness facility. Using Coast, you can easily stay in touch with employees, share and manage schedules, create to-do lists and manage work orders when equipment malfunctions.

This software really stands out for gyms that own and operate a lot of equipment across multiple locations. But its customizable workflows make it ideal for any business since users can make it their own.

Key Features

• Easily communicate with your team with in-app messaging

• Create and track daily to-do checklists — ranging from opening and closing checklists to cleaning tasks

• Build schedules effortlessly, and increase employee accountability with automatic shift reminders

• Share the business calendar to keep your team up-to-date with important events, workout classes and more

• Create, assign and track work orders to manage equipment and facility maintenance

Pros & Cons

Pros

• Mobile app ensures team access from anywhere
• “Seen by” feature improves team accountability
• Easy to use and quick set-up process
• Recurring feature enables daily automation of checklists and tasks
• Acts as an all-in-one solution for communications, scheduling, tasks and equipment maintenance

Cons

• Limited integrations to third-party systems
• High-level reporting only available on paid plans

Current Review

A Strategic Asset for Hospitality Operations Excellence

We completely changed our way of managing physical assets in multiple properties. The platform gives a complete picture of everything from the HVAC to the guest room appliances, so you can fix things before they break. It has been invaluable to foresee equipment failures that are still impacting our guests. Real-time dashboards gives actionable insight that help optimize our maintenance schedules and manage costs so that any property meets our brand standards.

Carl W., COO, Hospitality Business

Best CMMS Software Best Facility Management Software

2. PushPress: For Engaging Members

Best for Engaging Members

30

out of 35

Ease of Use

5

Mobile Experience

4

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

5

Pricing

5

Current Reviews

4

Why It's a Top Gym Management Software

PushPress was built for gym owners by gym owners. The software specifically targets gyms and all of their operational needs, offering a user-friendly experience for less hassle when completing basic tasks. Plus, it’s consistently rated as having one of the most responsive and empathetic human support teams in the industry. We especially like its zero-clutter interface that highlights daily priorities, such as expiring memberships, overdue invoices and, yes, even member birthdays.

It’s also worth noting that PushPress has a free plan for small gyms or studios, and it offers a free trial for its paid plan.

Key Features

• A deeply integrated marketing suite that uses "Sticky Notes" (visual guides) to help owners build complex automation workflows without being a tech expert

• Native integration with Amazon Fire Sticks to display the Workout of the Day (WOD), class leaderboards and "At-Risk Member" alerts on gym monitors

• A built-in workout tracking system where members can log PRs (personal records) and "fist-bump" other members' results in the app

Pros & Cons

Pros

• A clutter-free interface that requires minimal staff training to get setup
• Member portal makes classes visible and sign-up easy for clients
• Convenient dashboard for day-to-day organization

Cons

• More basic feature set
• Fewer native third-party integrations
• Limited customization

Current Review

PushPress Saves Lives (and My Sanity)

At first, I loved the product. It's super easy to use and is very user friendly. We came from Zen Planner, which is just terrible. But the longer I use PushPress, the more I love the people who work there. Their patience, their willingness to hop on call after call, and their genuine care made the change not only bearable but, honestly, one of the best decisions we’ve made.

CrossFit B., General Manager, Small Business

3. ABC Glofox: For Gym Branding & Marketing

Best for Gym Branding & Marketing

28

out of 35

Ease of Use

4

Mobile Experience

5

Core Features & Functionality

5

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

Why It's a Top Gym Management Software

ABC Glofox helps gym owners and managers run things more efficiently, with administrative tools such as membership plan creation, contract and renewal storage, class scheduling and more. The software also tailors its services to specific fitness niches, including gyms, yoga studios, cycling studios, HIIT and martial arts centers.

Compared to other legacy systems, we like ABC Glofox’s sleek look, making it one of the more modern gym management solutions in the biz.

Key Features

• Built-in CRM tools designed to convert trials into memberships

• Spot Booking feature that allows members to select their exact bike, yoga mat or treadmill during the booking process

• Intuitive admin dashboard that's easy for staff to navigate and even sell memberships from the floor

Pros & Cons

Pros

• Easy to use
• Automated features that reduce wasted time
• Sleek member-facing mobile experience, making your gym look premium

Cons

• Rigid scheduling, especially when making bulk changes
• Some users note glitchy reporting
• Smaller gyms may find the pricing to be higher

Current Review

User-Friendly & Top Quality Support

I've used GloFox with two gyms to date and found everything about the setup through to usage as top quality. With Cillian's guidance and support, it all went smoothly and began the easy use journey for our clients to book everything available at our facility.

Eoghan G., Small Business

4. Zen Planner: For Martial Arts & Other Specialty Studios

Best for Martial Arts & Other Specialty Studios

27

out of 35

Ease of Use

3

Mobile Experience

3

Core Features & Functionality

5

Adaptability & Customization

3

Customer Support

5

Pricing

4

Current Reviews

4

Why It's a Top Gym Management Software

Zen Planner is a comprehensive software that enables easy scheduling, member self-service, generation of customized reports and many other helpful features. The program also offers some built-in marketing features to drive traffic to your gym’s website and, ultimately, through your front door.

We especially like its belt and rank tracking system that makes it ideal for martial arts schools. It even automates “promotion eligibility” based on attendance and skill assessments.

Key Features

• Family integrated billing that allows multiple family members to be linked to a single "Head of Household" account for simplified payments

• A native partnership with the leading CrossFit community app, allowing members to engage in "social fitness" while the owner manages the business

• Provides granular data on member performance over time, including fitness assessments and custom progress notes

Pros & Cons

Pros

• Best-in-class for tracking "ranks" (belts), skills and family-based billing
• Powerful automations that help with member retention — i.e., automatically emailing a member who hasn't checked in for 7 days
• Offers granular financial and attendance data that satisfies "spreadsheet-loving" owners

Cons

• Less modern interface that can feel a bit clunky
• Many features require paid add-on modules
• More limited mobile functionality

Current Review

Not Simply an App but a Partner

I like the fact that this system is so easy to use and it incorporates platforms like Zoom. The best feature is that Zen Planner's calendar can be embedded on our website along with the ability for new prospects to reserve a trial class.

Michael R., Director & Founder, Small Business

5. Mindbody: For Online Fitness Classes

Best for Online Fitness Classes

25

out of 35

Ease of Use

3

Mobile Experience

5

Core Features & Functionality

5

Adaptability & Customization

3

Customer Support

3

Pricing

2

Current Reviews

4

Why It's a Top Gym Management Software

Mindbody is a good gym management software option that improves both onsite and offsite operations. Its top selling point is marketplace exposure, putting your business in front of millions of potential clients via the consumer-facing Mindbody app.The program enables live streaming for fitness classes without any fancy equipment — all you need is a smart phone. Users especially enjoy its simple and intuitive design that makes it easy to lead a virtual workout class.

Key Features

• A consumer-facing app that allows millions of users to find and book your classes directly

• An AI-powered virtual assistant that automatically texts back missed calls, books appointments and answers FAQs 24/7

• Mindbody Capital, which provides quick, pre-approved business funding based on your processing volume

Pros & Cons

Pros

• Dynamic pricing that adjusts class prices based on real-time demand to fill empty spots
• All-in-one feature set with payroll, robust marketing automation and even inventory management for retail
• Deep integration with third-party tools (Zapier, QuickBooks) and high security standards

Cons

• Steep learning curve for staff
• Pricier than most competitors
• Users report long Customer Support wait times

Current Review

Streamlined Booking with ClassPass Exposure, Needs Contract Clarity

I like Mindbody's automations because I don't have to think about what to send each client to keep them engaged with my business. The campaigns help me target the right client with the right offer. I also appreciate the exposure to ClassPass, which has given me more reach. Recently, I started using the AI messenger, and I find it useful. Additionally, I use Mindbody widgets with my website, which has been a seamless integration.

Barbara H., Small Business

6. EZFacility: For Multi-Sport Complexes

Best for Multi-Sport Complexes

25

out of 35

Ease of Use

4

Mobile Experience

3

Core Features & Functionality

4

Adaptability & Customization

3

Customer Support

4

Pricing

3

Current Reviews

4

Why It's a Top Gym Management Software

EzFacility is a unique software that caters to many areas of fitness. A few of these niches are baseball, gyms and fitness centers, ice rinks and indoor soccer. With a dedication to making administrative tasks easier through an accessible platform, EzFacility allows you to manage scheduling, payments, member profiles and other features directly from your phone.

We especially like the ability to manage spaces in addition to class schedules.

Key Features

• Designed to manage physical spaces (batting cages, tennis courts, soccer fields) to prevent double-booking and maximize "per-square-foot" revenue

• Built-in tools to create league schedules, track team standings and update scores in real-time on a public-facing portal

• A robust Point-of-Sale system that handles everything from sports equipment rentals to snack bar inventory and pro-shop sales

Pros & Cons

Pros

• Unlimited users
• Robust Point-of-Sale system
• Intuitive resource scheduling for both spaces and classes

Cons

• Weak mobile app
• Lengthy onboarding process
• Limited marketing tools

Current Review

EZFacility Review

EZFacility is key to our operations as a multi-sport athletics facility and competitive soccer club. From facility management, to league scheduling, to online registrations, to our retail point of sale, EZFacility does it all for us. It is crucial for us to have one software that ties everything we do together, and we appreciate that EZ can do this. I've always had great experiences with their helpful customer service as well.

Bryce K., General Manager, Small Business

The Bottom Line for Gym Owners

Running a successful fitness center is a high-stakes balancing act. You aren’t just managing memberships; you’re overseeing complex equipment maintenance, coordinating staff shifts and ensuring your facility remains a safe, welcoming environment for every athlete who walks through your doors. Whether you need the robust member-marketing tools of Mindbody or the facility-first focus of Coast, the right gym management software should act as the silent partner that keeps your operations running at peak performance.

There is no “perfect” software, only the software that is perfect for your specific pain points. If your primary struggle is equipment downtime or team accountability, a mobile-first platform like Coast helps you manage work orders and checklists with zero friction. If you are focused on filling classes and building a brand, specialized marketing suites like those in PushPress or ABC Glofox may be your best bet.

The goal of implementing maintenance management software or a gym-specific CRM is simple: to stop reacting to problems and start growing your business. When you automate the “how” of your daily operations, you free up your time to focus on the “why” — your members.