Fiix vs. MaintainX for Your Maintenance Management Needs

Maintenance management software helps businesses by streamlining maintenance tasks, scheduling preventive maintenance and tracking equipment performance. It reduces downtime, enhances efficiency and extends asset lifespan. In many cases, maintenance software also improves inventory management, ensures compliance with safety standards and provides real-time data for informed decision-making, leading to cost savings and increased operational reliability.

Fiix and MaintainX are two software solutions that aim to solve some of the most common maintenance pain points for companies. Fiix, founded in 2008, is best known for managing assets and tracking work orders. Alternatively, MaintainX was founded a decade later in 2018 and provides users with an intuitive interface that is great for form-building.

In this article, we’ll discuss the impact both software solutions have on businesses. With helpful details such as a breakdown of their features, pricing and user experience, you’ll be better positioned to select the best option for your needs.

Fiix vs. MaintainX at a Glance

Fiix and MaintainX are very comparable software applications. Both cater to businesses of all sizes and are mobile-app first solutions that are also compatible on desktop. They also offer in-app messaging for enhanced team communication.

So, how do these two apps differ? This chart will help you determine which software might be a better fit for your company.

	Fiix	MaintainX
Asset Tracking	Create a map of your assets that you can navigate seamlessly; pull up asset records efficiently.	Access data from your assets with built-in reports and dashboards; track asset parts for work orders; streamline asset management workflows.
Preventive Maintenance	Use your data to prevent equipment failure, increase uptime and reduce waste while shaving hours off your to-do-list.	Record all your maintenance in one place; access detailed work history for all your assets.
Scheduling	Schedule and streamline workflows as well as optimize your maintenance schedule.	Schedule recurring inspections and preventive maintenance to ensure nothing falls through the cracks.
Team Chat	Although Fiix offers in-app messaging, it is not a prominent feature and is not advertised on the Fiix website.	Use the “messages” feature to stay in touch with your team and keep everyone updated.
Work Orders	Effortlessly create, complete and track work orders through the work request portal; import work order information in a few clicks; see who is doing what and when from a single dashboard.	Create, assign and prioritize digital work orders; capture work order data easily; schedule work more effectively using labor hour insights; improve data quality with standardized templates.

Fiix Offers Custom Reporting

Fiix reporting

Fiix software is designed to streamline maintenance management by offering a range of powerful features that enhance efficiency and oversight. One of the platform’s key highlights is its custom report builder, which allows users to generate detailed reports tailored to their specific needs. These reports can cover a wide array of maintenance metrics, such as total maintenance costs and preventive maintenance compliance. The system is capable of sending these reports directly to users’ emails, ensuring that they are always informed about critical aspects of their maintenance operations.

Fiix also excels in managing maintenance tasks across multiple locations, making it an ideal solution for organizations with geographically dispersed assets. Users can easily schedule and track work orders, ensuring that all locations are properly maintained without the complexity that often comes with multi-site management.

Finally, Fiix offers robust data import/export capabilities, allowing users to seamlessly transfer data into and out of the system. This feature ensures that critical information can be easily integrated with other systems or used for further analysis.

MaintainX Is User-Friendly

Maintainx work order

MaintainX offers a clean and user-friendly interface, making it straightforward to use and scale within an organization. This intuitive design ensures that implementation is smooth, allowing teams to quickly adopt the system without significant training or disruption.

One of the standout features that MaintainX offers is its integrated messaging system, which streamlines communication related to work orders. This feature enhances collaboration among team members, ensuring that tasks are completed efficiently and any issues are promptly addressed. Additionally, the platform provides high-level reporting capabilities, which are particularly valuable for communicating with upper management. These reports offer a comprehensive overview of operations, enabling executives to make informed decisions based on accurate and up-to-date information.

MaintainX ultimately combines ease of use with powerful communication and reporting tools, making it a valuable asset for organizations looking to improve efficiency and transparency in their processes.

Both Make Asset Management Easy With QR Codes

Fiix and MaintainX both offer QR code accessibility for simplified work order submission and sharing. They both allow users to attach QR codes or barcodes to any asset, part or work order. These QR codes are easily scannable with a mobile device, enabling workers to access information instantly.

What’s more, QR codes can allow users to create external work orders, even people who are outside the maintenance team. It’s especially helpful for facility maintenance in that an office worker could create a work order request for the maintenance team if, say, an air-conditioning unit is malfunctioning.

Ultimately, QR code technology enhances the efficiency and effectiveness of maintenance activities, so costs remain low and assets continue running smoothly.

Both Offer Similar Pricing

While Fiix and MaintainX offer similar plans with comparable features, Fiix is a bit pricier; however, there is also a free plan available, so businesses can do a test-run of the software before deciding to invest in paid plans.

Here’s a breakdown of each app’s pricing:

Fiix

Free Plan
Basic Plan: $45 per user/month
Premium Plan: $75 per user/month
Enterprise: Contact for pricing

MaintainX

Basic Plan: Free
Essential Plan: $16 per user/month
Premium Plan: $49 per user/month
Enterprise: Contact for pricing

Which Maintenance Management Software Makes the Most Sense for You?

Fiix and MaintainX are prominent players in the field of maintenance management software, offering solutions that cater to the needs of businesses aiming to streamline their operations and enhance overall efficiency. Fiix is known for its robust computerized maintenance management system (CMMS) that helps businesses automate and optimize their maintenance workflows. It offers features like work order management, asset tracking, preventive maintenance scheduling and reporting. Its cloud-based platform makes it accessible to organizations of all sizes, enabling them to reduce downtime, lower maintenance costs and improve asset reliability.

In comparison, MaintainX focuses on providing an intuitive and user-friendly platform for maintenance and operations management. It gives teams the ability to facilitate real-time communication and collaboration, ensuring that maintenance tasks are executed promptly and efficiently. MaintainX also offers high-level work order technology, checklists and inspection management, and form building, all accessible via a mobile app.

If customization is a priority for your business, though, Coast is another alternative. It’s a fully customizable maintenance software solution that can be tailored to the specific needs of each business. Coast allows companies to design workflows, dashboards and reports that align precisely with their operational requirements, providing a higher level of flexibility and control over their maintenance operations. This customization capability makes Coast an excellent choice for businesses that have unique maintenance challenges or require specialized features that go beyond the standard offerings of other CMMS platforms. And it’s pricing is on the lower end when compared to both Fiix and MaintainX.

Just see for yourself — sign up for an account with Coast today.

Lindsey Todd

Lindsey Todd is a published author and freelance writer specializing in content creation and copywriting. She earned her undergraduate degree at the West Chester University of Pennsylvania before going on to pursue graduate study at Dartmouth College. She is a voracious reader and an insatiable traveler who enjoys music, road trips and spending quality time with her family and friends.