Receiving Food Delivery Checklist

Stack of tomatos, mushrooms, peppers, and beans


A receiving food delivery checklist will create a proper process to receive food deliveries to ensure food safety and quality. Use this checklist to make sure the food you receive is not rotten, free from pests, and handled correctly.

Receiving Food Delivery Checklist

Both the vehicle and driver look clean and hygienic
Are all the vehicle surfaces clean?
Check for any signs of pests, both on the incoming food and within the vehicle
Food and non-food items, especially chemicals, have been kept separate in the vehicle
Staff have the proper tools to receive delivery: thermometers, receiving logs, transport carts
Use a calibrated thermometer to check that temperature rules are being adhered to
Refrigerated goods should be delivered at 4°C / 40°F or less
Frozen goods should be delivered at -18°C / 0°F or below
Ice cream should be delivered at a temperature between -14°C to -12°C / 7°F to 10°F
Hot goods should be delivered at 60°C / 140°F or above
Check for signs of deterioration such as a strange color or smell
Check for freshness, is there mold or products that look like they're going bad
Check for broken, leaking or damaged packaging
Check for pests, including gnawed packages, droppings or pests themselves thawing of frozen goods
Check for swollen or dented cans and ensure that their seals are in good condition
Check for packaging for dried goods have moisture stains
Check for large ice crystals on frozen foods
Check for moisture stains on dry goods packaging
Always check that the labels have lot codes and ingredient information
Check for government approval stamps on regulated foods
Review the expiry dates on the labels to check that items are not out of date
Review that expiry dates are not likely to go out of date within the time frame that you need to use them
Keep all invoices and receipts
If you have purchased tagged seafood, keep the tags for at least 90 days

Coast and their collaborators provide this resource as a service to the public. Coast and their collaborators’ are not responsible for, and expressly disclaims all liability for, damages of any kind arising out of use, reference to, or reliance on any information contained within this website.

Please note that this template is provided as an example only. It does not replace your own diligence & research, including workplace, health and safety or other applicable laws. You should seek professional advice to determine if the use of this resource is appropriate or permissible in your workplace or jurisdiction.

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