Hotel Maintenance Software

To implement a general maintenance strategy for essential cleaning, inspections and repairs, consider the following seven steps:

1. Create an asset inventory.
2. Determine which assets are the most critical.
3. Get an understanding of equipment warranties.
4. Plan out an inspection and maintenance schedule.
5. Develop preventive maintenance checklists and procedures.
6. Assign tasks to the involved stakeholders.
7. Budget for repairs and replacements.

Computerized maintenance management system (CMMS) software stores facility maintenance information in one centralized location to help hotels oversee how well their equipment functions. Today’s CMMS is highly mobile, allowing for better equipment tracking and reporting for on-the-go hotel maintenance workers. It also helps with communication between maintenance technicians as well as various departments involved with hotel facilities and regular maintenance activities.

There are several benefits to managing your hotel operations digitally. These include:

• Reducing equipment downtime: A manual maintenance management system (through paper work orders or Excel spreadsheets) can lead to stress demands on hotel equipment and technician time, which can increase asset downtime. CMMS software helps address these issues, giving hotel managers the ability to clearly manage scheduling, labor and tools needed to complete a hotel maintenance task.
• Increasing productivity and team communication: CMMS software sends automated alerts to maintenance team members to ensure work is getting done on time. The software’s in-app messaging also allows for more effective communication between all parties involved in task management at your hotel.
• Enhancing reporting capabilities: A CMMS tracks steps taken during the repair or maintenance process and creates reports using real-time metrics that managers can use to make decisions about operational efficiency.